CITY COMMISSION

MEETING AGENDA

February 20, 2018 - 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 02/15/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

02/20/18 @ 3:00 p.m.:

·         Updated the Staff Memo & Attachments to Consent Agenda Item No. 11- Accept vacation of easements and right-of-way as shown on Minor Subdivision/Replat (MS-17-00677) for Collegiate at Lawrence, a one-lot subdivision on approximately 36.17 acres located at 1601 W. 33rd Street, 3425 Ousdahl Road, and 3100 Block, Ousdahl Road. Submitted by CFS Engineers for Utah State Retirement Investment Fund, property owner of record

 

·         Updated Correspondence and Revised Summary of LARL Presentation, 2-20-2018 to Regular Agenda Item No. 2. - Consider request pertaining to outdoor LED lighting installed in, or at the direction of, or owned by the City of Lawrence, including Westar lights. 

 

 

 

02/16/18 @ 4:25 p.m.:

·         Updated the Staff Memo & Attachments to Consent Agenda Item No. 10 - Accept dedication of utility, drainage, and landscape easements for VenturePark Subdivision No. 1, associated with Minor Subdivision (MS-17-00667) located at 2325 and 2425 Venture Park Drive.

·         Updated the Lawrence-Douglas County Health Department Summary of AMA Statement and Relevant Health Impact Assessments to Regular Agenda Item No. 2 - Consider request pertaining to outdoor LED lighting installed in, or at the direction of, or owned by the City of Lawrence, including Westar lights.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

1.

None

 

 

 

B.

CONSENT AGENDA: Play Video >

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 02/13/18.

 

 

2.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

3.

Approve appointments as recommended by the Mayor.

 

 

4.

Bid and purchase items Play Video >

 

 

 

a)

Award Bid No. B1802, Project No. UT1716 – Connecticut Street, E. 10th Street to E. 11th Street Waterline Replacement Project, to Hettinger Excavating, in the amount of $196,215, and authorize the City Manager to execute the construction contract.   Bid Memo & Attachments

 

 

 

 

b)

Authorize the purchase of three (3) 2018 Chevrolet 4x4 9c1 Pursuit Tahoes, in the amount of $107,942.80, from Roberts Chevrolet, utilizing the Mid America Council of Public Procurement contract.    Bid Memo & Attachments

 

 

 

 

c)

Award Bid No. B1800, for 10 2018 Ford Police Utility Interceptors, to Laird Noller Ford, in the amount of $286,456.00.   Staff Memo

Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to authorize the purchase of three (3) 2018 Chevrolet 4x4 9c1 Pursuit Tahoes, in the amount of $107,942.80, from Roberts Chevrolet, utilizing the Mid America Council of Public Procurement contract. Motion carried unanimously.
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5.

Adopt on first reading, Ordinance No. 9439, amending certain sections of Chapter V, Article 18 of the City Code, which pertains to the regulation of signs (Sign Code).   Staff Memo & Attachments

 

 

 

6.

Adopt Resolution No. 7242, appointing Commissioner Matthew Herbert to the Board of Directors of the Bioscience and Technology Business Center.

 

 

 

7.

Approve a request to rezone (Z-17-00602) approximately 8.434 acres from RSO (Single-Dwelling Residential-Office) District to RM15 (Multi-Dwelling Residential) District, located at 4500 Overland Drive. Submitted by Barber Emerson LC on behalf of Fox Run KS LLC, property owner of record.  Adopt on first reading, Ordinance No. 9438, rezoning (Z-17-00602) approximately 8.434 acres from RSO (Single-Dwelling Residential-Office) District to RM15 (Multi-Dwelling Residential) District, located at 4500 Overland Drive. (PC Item 1; approved 8-0 on 1/24/18)   Staff Memo & Attachments

 

 

8.

Approve a revised Preliminary Development Plan (PDP-17-00663) for the Lawrence Humane Society located at 1805 E. 19th Street.  Submitted by Grob Engineering Services LLC on behalf of Lawrence Humane Society Inc, property owner of record. (PC Item 2; approved 8-0 on 1/24/18)   Staff Memo & Attachments

 

 

9.

Approve a Special Event Permit (SE-18-00045) for Kaw Valley Greenhouses at 2300 Louisiana Street from March 24, 2018 to June 30, 2018. Submitted by Kaw Valley Greenhouses Inc on behalf of Hillcrest Foods, Inc. for 2300 Louisiana Co LLC, property owner of record.   Staff Memo & Attachments

 

 

10.

Accept dedication of utility, drainage, and landscape easements for VenturePark Subdivision No. 1, associated with Minor Subdivision (MS-17-00667) located at 2325 and 2425 Venture Park Drive. Submitted by Bartlett & West, Inc., for City of Lawrence, property owner of record.   Staff Memo & Attachments - updated 02/16/18

 

 

11.

Accept vacation of easements and right-of-way as shown on Minor Subdivision/Replat (MS-17-00677) for Collegiate at Lawrence, a one-lot subdivision on approximately 36.17 acres located at 1601 W. 33rd Street, 3425 Ousdahl Road, and 3100 Block, Ousdahl Road. Submitted by CFS Engineers for Utah State Retirement Investment Fund, property owner of record.   Staff Memo & Attachments Updated 2/20/18

 

 

12.

Accept the Lawrence Loop Alignment Study.   Staff Memo & Attachments

 

 

13.

Initiate a text amendment to the City of Lawrence Land Development Code to incorporate short-term rental uses and direct staff to develop an ordinance for the licensing, inspecting and regulating of short-term rental properties.   Staff Memo & Attachments

 

 

14.

Receive the Public Incentives Review Committee’s (PIRC) recommendation and consider Hillary’s (DEW—Drink Eat Well) request for an expansion assistance grant, to be funded equally from the City, County, and the Chamber/Economic Development Corporation of Lawrence, Kansas and authorize the City Manager to execute a performance agreement with the Company based on the provisions in the staff report and provide $10,000 in City economic development funds for the City’s grant contribution. (PIRC recommendation 6-0 in favor on 2/13/18)   Staff Memo & Attachments   PowerPoint Presentation   Video

 

 

15.

Approve a request from Natural Grocers for an exterior mural on the north side of the Natural Grocers Building, located at 1301 W. 23rd Street, as recommended by the Lawrence Cultural Arts Commission.   Staff Memo & Attachments

 

 

16.

Receive the Affordable Housing Advisory Board 2017 Annual Report.

 

 

 

 

C.

PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

The Mayor read a statement in response to the public comment received regarding the demonstrations that occurred on February 3, 2018 in Downtown Lawrence.
Play Video >


 

 

1.

Receive staff reaction regarding downtown protests.   Staff Memo Play Video >

 

 

 

ACTION:

Receive staff reaction, if appropriate.

 

 

2.

Consider request pertaining to outdoor LED lighting installed in, or at the direction of, or owned by the City of Lawrence, including Westar lights.   Staff Memo & Attachments - updated 02/16/18  Correspondence – updated 2/20/18 and Revised Summary of LARL Presentation, 2-20-2018 – updated 2/20/18 Play Video >

 

 

 

ACTION:

Consider request and direct staff as appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to direct staff to draft ordinance language with regards to the remaining 36% of City street lights, including street lights the city owns, that street lights that have not yet been converted to LED be 3000 Kelvin color temperature; and, direct the City Attorney’s office to determine costs associated with this change; and, direct staff to enter into discussions with Westar regarding the change. Motion carried unanimously.
Play Video >


 

 

3.

Consider authorizing the expansion of the Low-Income Elderly Utility Rate (Lifeline) program in 2019 by lowering the percentage discount from sixty-five percent (65%) to thirty-five percent (35%) for low-income elderly customers and adding a $5.00 per month discount for populations that are low-income with a disability, or low income and a U.S. Veteran regardless of age.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Authorize the expansion of the Low-Income Elderly Rate (Lifeline) program in 2019 by lowering the percentage discount for low-income elderly customers and adding a $5.00 per month discount for populations that are low-income with a disability, or low income and a U.S. Veteran regardless of age, if appropriate.

 

 

4.

Conduct a public hearing on a proposed amendment to the 2018 Budget increasing the expenditure authority in the Housing Trust Fund to $600,000 and consider adopting on first reading, Ordinance No. 9440, amending the 2018 City Operating and Capital Improvement Budget.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Adopt on first reading, Ordinance No. 9440, amending the 2018 City Operating and Capital Improvement Budget, if appropriate.

Moved by Commissioner Soden, seconded by Commissioner Ananda, to open the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Soden, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Soden, seconded by Commissioner Ananda, to adopt on first reading Ordinance No. 9440, amending the 2018 City Operating and Capital Improvement Budget. Motion carried unanimously
Play Video >


 

 

5.

Open the public hearing established by Resolution No. 7234, which set the public hearing date of February 20, 2018 to consider the blighted property located at 541 Perry Street.  Defer the public hearing at the request of Berniece Garber until March 6, 2018 at which time Resolution No. 7238 will be considered for adoption, which would declare the structure located at 541 Perry Street to be an unsafe and dangerous structure thereby ordering the repair or demolition of the structure within a specified date.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Open the public hearing established by Resolution No. 7234 and defer the public hearing until March 6, 2018, if appropriate.

IMoved by Commissioner Ananda, seconded by Vice Mayor Larsen, to open the public hearing established by Resolution No. 7234. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to defer the public hearing until March 6, 2018.
Play Video >


6.

Consider adopting on second and final reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19.   Staff Memo   Charter Ordinance No. 45 Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt on second and final reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.
Play Video >


 

ACTION:

Adopt on second and final reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19, if appropriate.

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

 

 

 

 

F.

CITY MANAGER’S REPORT:    Report & Attachments Play Video >

 

 

 

 

G.

CALENDAR:    Meeting List     2019 Budget Calendar Play Video >

 

 

 

·          

Commissioners are invited to attend a legislative breakfast with Douglas County Health Care partners, Friday, February 16, 7:30 – 9:00 a.m.  Location:  Lawrence Memorial Hospital, 200 Maine Street, Meeting Room A.

 

 

 

·          

KCCAA Chinese New Year Celebration:  Beautiful Jiangxi, Wednesday, February 21, 7:00 p.m.  Location:  The Lied Center of Kansas, 1600 Stewart Drive.

 

 

 

·          

Employee Service Awards, Wednesday, February 28, 11:30 a.m. – 1:30 p.m.  Location:  Douglas County Fairgrounds, Building 21, 2120 Harper Street.

 

 

 

·          

City Commissioners are invited to stop in at the 39th Basic Recruit Academy opening session, Monday March 5 at 11:00 a.m. to meet the recruits.  Location:  Investigations & Training Center – Training Room, 4820 Bob Billings Parkway.

 

 

 

·          

National League of Cities Congressional City Conference, March 11 – 15.  Location:  Washington, DC.

 

 

 

·          

March 13 City Commission Meeting/Work Session is canceled.

 

 

 

 

 

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Community Development Advisory Committee:

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. One additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor.

 

Electrical Code Board of Appeals:

Two positions expire 03/31/18, with one becoming vacant and one eligible for reappointment to an additional term. Eligibility requirements exist for this board.

 

Historic Resources Commission:

Two positions expire 03/01/18 and are eligible for reappointment. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Human Relations Commission:

Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.  This board is currently being restructured.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18.  Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.  This board is currently being restructured.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mechanical Board of Appeals:

Two positions expire 03/31/18, with one position becoming vacant, and one position eligible for reappointment. Eligibility requirements exist for this board.

 

Mental Health Board:

One position expired 04/30/17.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Health Board:

One position expires 03/31/18. Another position expires 03/31/18 and is eligible for reappointment. This position is a joint City/County position.

 

Public Transit Advisory Committee:

Two vacancies for positions that expired 12/31/17.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adjourn at 10:11 p.m. Motion carried unanimously.
Play Video >