City Managerís Office

Commission Meeting Date:† December 5, 2017

Staff Contact:

Diane Stoddard, Assistant City Manager

Recommendations/Options/Action Requested:


Authorize the Mayor and City Engineer to sign the commitment of City funds with the Kansas Department of Transportation for the Santa Fe Station project, committing to a $409,000 City project match.†


Executive Summary:

In 2014 and 2015, the City made a commitment to proceed with the Santa Fe Station project, a historic restoration project which will achieve both site and building work including restoring existing brick parking lot on west side, removal of asphalt parking lot on west side, create a landscaped area on the west side with lighting, sidewalk improvements, fencing and roof storm drainage, install new roofing and insulation, improvements to fascia and planter, restore doors, windows, painting, reconfigure restrooms to meet ADA requirements, add geothermal cooling system, boiler, fire suppression system, solar system and electrical improvements.† At that time, the estimated City share was $385,000.† The Kansas Department of Transportation was recently successful in bidding the project.† The low bid was in the amount of $1,798,073 by First Construction in Lawrence.†


The next step is to authorize the Kansas Department of Transportation to award the bid and authorize the Cityís participation in the amount of $409,000.


The City reserved $325,000 in the 2017 Capital Improvement reserve fund for the renovations.† The City earlier this year executed a reimbursement agreement with Amtrak for the ADA renovations to the facility.† Amtrak has agreed to reimburse the City up to $249,239.58 in actual costs related to this work.† Additionally, the building was just listed on the Kansas Register of Historic Places with a recommendation at the state level for National Register listing.† The state listing makes the project eligible for state historic tax credits, which provide a 25% tax credit on eligible expenses.† Non-profit entities such as the City can market tax credits to banks and other investors looking for tax credits.† Staff would suggest future consideration of this funding toward improving the gravel portion of the lot to the east of the Station for parking in accordance with the site plan for the project.† This east parking lot was cut from the budget previously due to constraints.†

Strategic Plan Critical Success Factor


Safe, Healthy, and Welcoming Neighborhoods

Innovative Infrastructure and Asset Management


Fiscal Impact (Amount/Source):

The fiscal impact to the City is $409,000, which is a $24,000 increase over the amount projected in 2014/15.† This item was included in the capital improvement reserve fund in 2017 in the amount of $325,000.† Additional funding from Amtrak ADA reimbursement and the possible sale of historic tax credits will make up the remaining difference. †


KDOT Authorization Package





Reviewed By:

(for CMO use only)