A

Description: http://lawrenceks.org/2007/identity_graphic/Horizontal/8-inches/horiz_CityOfLawrence-8.5X2.45inches.jpg

 

 

CITY COMMISSION

MEETING AGENDA

January 17, 2017 – 5:45 p.m.

(Posted on webpage at 4:30 p.m. on 01/12/17)

(10MB files take approximately 45 seconds to open)

 

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

01/17/17 @ 1:30 p.m.:

 

01/13/17 @ 3:00 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

1.       Proclaim Thursday, January 19, 2017 as Dagen Korynta is a Garbage Man Day!

 

2.       NEA Big Read/Read Across Lawrence 2017 Presentation from Lawrence Public Library.

 

 

B.        CONSENT AGENDA: Play Video >

Commissioner Larsen requested removal of item 7 for a separate vote.

K.T. Walsh requested removal of item 7 for a separate vote.

Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to approve the consent agenda as below. Motion carried unanimously. Play Video >

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 01/09/17.

 

2.       Receive minutes from various boards and commissions:

 

Traffic Safety Commission meetings of 11/07/16 and 12/05/16

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Set bid date of February 28, 2017, for Phase 2 of the Lawrence Solid Waste Facility at 2215 Kresge Road. Staff Memo & Attachments

 

b)       Set a bid opening date of February 7, 2017, for hourly rate and unit priced contractual services for the Parks and Recreation Department. Staff Memo

 

c)       Approve the purchase of two (2) skid steer loaders, combination buckets, and mill attachments utilizing the Kansas State contract 39908, from Clark Equipment Company DBA Bobcat Company, in the amount of $127.806.25. Staff Memo & Attachments  

 

d)       Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $236,056 with George Butler Associated, Inc. (GBA) for Project UT1703 City of Lawrence 2017 Flow Monitoring Program. Staff Memo & Attachments 

 

6.       Adopt on first reading, Ordinance No. 9328, amending the Building Code to require storm shelters for new K-12 educational and new critical emergency operations facilities, and Ordinance No. 9329, to amend the Existing Building code to require storm shelters for significantly expanded K-12 educational facilities.   Staff Memo & Attachments

 

7.       Adopt Resolution No. 7185 and Resolution No. 7188, resolutions of support for low income housing tax credit applications for the Penn Lofts project, located at 800 Pennsylvania Street and the Delaware Coop project, located at 716 E. 9th Street.   Staff Memo & Attachments    Correspondence - Added 01/17/17 Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adopt Resolution No. 7185 and Resolution No. 7188. Motion carried 4-1. Aye: Vice Mayor Boley, Commissioner Amyx, Commissioner Herbert, Commissioner Larsen. Nay: Mayor Soden.
Play Video >

Mayor Soden asked the minutes reflect her vote is based on process.
Play Video >

8.       Concur with the following recommendations from the Traffic Safety Commission:

 

a)       To deny the request for traffic calming on Arkansas Street between 24th Street and 27th Street (TSC item #2; denied 8-0 on 11/7/16). Staff Memo & Attachments  

 

b)       To establish traffic calming on 3rd Street between Lyon Street and North Street (TSC item #3; approved 8-0 on 11/7/16). Staff Memo & Attachments  

 

c)       To establish a multi-way stop at the intersection of 21st Street and Tennessee Street  and adopt on first reading, Ordinance Number 9326 establishing a multi-way stop at the intersection of 21st Street and Tennessee Street.  (TSC item #4; approved 8-0 on 11/7/16). Staff Memo & Attachments 

 

d)       To deny the request to establish no right turn 7-9 am and 3-6 pm Monday-Friday on westbound 15th Street at Elmwood Street, Summit Street, Prospect Avenue, Prairie Avenue, Brook Street and Maple Lane (TSC item #5; denied 8-0 on 11/7/16). Staff Memo & Attachments  

 

e)       To establish a 20mph speed limit on East Glenn Drive between Harper Street and Maple Lane and adopt on first reading, Ordinance Number 9327 establishing a 20mph speed limit on East Glenn Drive between Harper Street and Maple Lane.  (TSC item #7; approved 8-0 on 11/7/16). Staff Memo & Attachments  

 

f)       To deny the request for no parking along one side of Kensington Road between 25th Terrace and 27th Street (TSC item #2; denied 6-0 on 12/5/16). Staff Memo & Attachments  

 

 

 

C.        PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

D.        REGULAR AGENDA ITEMS:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

1.       Conduct a public hearing to consider a vacation request submitted by Grob Engineering Services, LLC, for Sheng C. Cheng and Xian Y. Chi to vacate the east 10 feet of Colorado Street right-of-way adjacent to Lots 16, 17, 18, 19, 20 and 21, Olmstead Subdivision of the east half of Block 47, aka 530 Colorado Street. Staff Memo & Attachments  Play Video >

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve Order of Vacation request. Motion carried unanimously. Play Video >

ACTION:      Conduct public hearing and approve Order of Vacation request, if appropriate.

 

2.       DEFER UNTIL 02/07/17. Receive report and concur with staff recommendation to proceed with initiation of Energy Performance Contract to implement cost-effective energy efficiency and maintenance projects in City buildings and facilities, and to issue bonds for the funding for these measures.  Staff Memo & Attachments Schedule C will be posted when available   Play Video >

 

ACTION:      Receive report and authorize the City Manager to finalize and sign an Energy Performance Contract with Wildan Group, Inc. (DBA 360 Energy Engineers) in substantially the same form as the attached contract and schedules in an amount of $10,837,472.00, if appropriate.

Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to receive the report. Motion carried unanimously.
Play Video >

3.       City Auditor will present the report “Clear Goals and Plans for Data Collection Could Strengthen Law Enforcement Responses to People with Mental Illness.   Report Play Video >

Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to receive the report and close five items as recommended by the City Auditor. Motion carried unanimously.
Play Video >

ACTION:      Receive report.

 

4.       City Auditor will present the audit recommendation follow-up memo.

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to recess into executive session at 7:35 for approximately 60 minutes. Motion carried unanimously.
Play Video >

Moved by Mayor Soden, seconded by Vice Mayor Boley, to extend the executive session for approximately 10 minutes. Motion carried unanimously.
Play Video >

ACTION:      Receive report.

 

5.       Consider motion to recess into executive session for a total of 75 minutes; the purposes of the executive sessions are (1) to consult for approximately 55 minutes with attorneys for the City about matters deemed privileged in the attorney-client relationship in order keep attorney-client matters confidential; and (2) to discuss for approximately 20 minutes non-elected personnel matters in order to protect the privacy of the non-elected personnel involved.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

ACTION:      Approve motion to recess into executive session for approximately 75 minutes, if appropriate.

 

 

 

E.         COMMISSION ITEMS: City Commission Work Plan

 

 

F.         CITY MANAGER’S REPORT:          Report & Attachments Play Video >

 

 

G.        CALENDAR:   Meeting List Play Video >

·         Strategic planning session with city staff and City Commission, Friday, January 13,  2:00 – 6:00 p.m. and Saturday, January 14, 9:00 a.m. – 4:00 p.m.  Location:  Bioscience & Technology Center Conference Room, 2029 Becker Drive.   Strategic Planning Agenda

 

·         Martin Luther King, Jr. Gospel Music Celebration, Sunday, January 15, 6:30 p.m.  Location:  Free Methodist Church, 3001 Lawrence Avenue.

 

·         City offices closed Monday, January 16, in observance of Martin Luther King, Jr. Day.

 

·         2017 Success by 6 Coalition Community Breakfast, Thursday, January 19, 8:00 – 9:30 a.m.   Location:  Maceli’s, 1031 New Hampshire Street.

 

·         Colliers 2017 Commercial Real Estate Forecast Event, Thursday, January 19, 4:00 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

·         Lawrence Chamber of Commerce Annual Meeting, Friday, January 27, 5:30 – 9:30 p.m.  Location:  Abe & Jake’s Landing.

 

·         Strategic planning session with city staff and City Commission, Monday, February 20, 9:00 a.m. – 3:00 p.m.  Location:  Bioscience & Technology Center Conference Room, 2029 Becker Drive.

 

·         City offices closed Monday, February 20 in observance of Presidents’ Day.

 

 

 

January 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

 

February 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

 

 

 

 

 

March 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

April 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

 

 

 

 

 

 

 

*dates in bold indicate City Commission meeting date

 

 


H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/16.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:

One vacancy for a position that expires 09/30/18 and is designated for a low/mod area representative.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/16.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16 and is designated for a representative from the Fire/Medical Department. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

 

Historic Resources Commission:

Two positions expire 03/01/17 and both are eligible for reappointment to additional terms. Both positions are designated for a Historian.

 

Jayhawk Area Agency on Aging:

One position on the Advisory Council expired 09/30/16 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Incentive Review Committee:

Two positions expire 01/31/17. One position is eligible for reappointment to an additional term and one position will become vacant. This position is designated for a Financial Analyst.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expired 12/31/16.

 

Public Transit Advisory Committee:

Two positions expired 12/31/16.

 

Sister Cities Advisory Board:

Four positions expire 12/31/16 and are eligible for reappointment to additional terms.

 

 

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to adjourn at 9:04 p.m. Motion carried unanimously.
Play Video >