May 24, 2016 – 3:00 p.m.
(Posted on webpage at 4:00 p.m. on 05/19/16)
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05/24/16 @ 12:15 p.m.:
05/23/16 @ 5:05 p.m.:
05/20/16 @ 6:15 p.m.:
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to firstname.lastname@example.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. BUDGET WORK SESSION (3:00 -5:15 p.m.):
1. Capital Improvements Program (CIP) Review. Staff Memo & Attachments – updated 05/24/16
After a short break, the City Commission will resume its
regular meeting at approximately 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Lawrence Cultural Arts Commission Grant Awards.
2. Recognition of Eugene W. Meyer.
C. CONSENT AGENDA: Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/17/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 04/11/16
Public Health Board meeting of 03/21/16
Public Incentives Review Committee meeting of 12/08/15
Public Transit Advisory Committee meetings of 01/12/16 and 03/08/16
Sustainability Advisory Board meeting of 04/13/16
Traffic Safety Commission meeting of 03/07/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set a bid date of June 7, 2016 for Bid No. B1623, Project No. PW1503 - Bob Billings Parkway Corridor Improvements. Staff Memo & Attachments
b) Authorize the sole source purchase of one 10” fire series assembly meter from Midwest Meter, Inc. for a total purchase price of $18,149.00 Staff Memo
c) Authorize the City Manager to execute Supplemental Agreement No. 2, in the amount of $42,750.00 to the Engineering Services Agreement related to Project No. UT1514 - Harper Street Waterline Replacement Project, for design of waterline replacement on 15th Street from Cadet Avenue to Lindenwood Lane. Staff Memo & Attachments
d) Authorize the Utilities Department to sole-source purchase two ABB Variable Frequency Drives from Logic, Inc. for $123,010.00. Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9235, to rezone (Z-16-00066) approximately 3.82 acres from IG (General Industrial) District to CS (Strip Commercial) District, located at 1235 N. 3rd Street, for a proposed Event Center.
b) Ordinance No. 9221, allowing the sale, possession and consumption of alcohol on the 700 and 800 blocks of Vermont Street and west 100 block of 8th Street from Massachusetts Street to Vermont Street, including the intersection of 8th and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, July 15, 2016 from 4:00 p.m. until 11:00 p.m., and the 700, 800 and 900 blocks of Massachusetts Street and the east & west 100 blocks of 8th Street from Vermont Street to New Hampshire Street, on Sunday, July 17, 2016, from 11:00 a.m. until 6:00 p.m.
c) Ordinance No. 9225, allowing the sale, possession and consumption of alcohol on Friday June 24, 2016, from 12:00 p.m. to Sunday June 26, 2016 at 11:59 p.m. in the 900 block of New Hampshire Street associated with the Freestate Festival.
7. Approve a Special Event Permit, SE-16-00202, for a fundraiser BBQ cook-off located at 1803 W. 6th Street, June 10-11, 2016. Submitted by Mount Oread Aerie #309 FOE, Inc., property owner of record. Staff Report Special Event Permit
8. Accept dedications of utility and access easements associated with the Final Plat for Freestate Dental Addition, PF-16-00190, located at 4111 W 6th Street. Submitted by Landplan Engineering, for Freestate Dental Building LLC, property owner of record. Staff Memo & Attachments
9. Authorize staff to negotiate the Engineering Design Services Agreement with Bartlett and West for Phase 2 of the Solid Waste Facility on Kresge Road, Project No. PW1406. Staff Memo
10. Concur with the following recommendations from the Traffic Safety Commission:
a) To approve Traffic Calming on Kanza Drive, between Harvard Road & Wagstaff Drive (TSC item #3; approved 7-0 on 3/7/16). Staff Memo & Attachments
b) To approve Traffic Calming on Crestline Drive, between Peterson Road & Princeton Boulevard (TSC item #5; approved 7-0 on 3/7/16). Staff Memo & Attachments
c) To approve Traffic Calming on Missouri Street, between 8th Street & 9th Street (TSC item #6; approved 7-0 on 3/7/16). Staff Memo & Attachments
11. Adopt the 2016 Action Plan and Investment Summary of the 2013-2017 Consolidated plan, and adopt Resolution No. 7162, authorizing the Mayor to execute the agreements for the 2016 CDBG and HOME programs. Staff Memo & Attachments
12. Approve as “signs of community interest”, a request from GoFourth! Festival 2016 to place temporary event signs at various locations from June 4, 2016 – July 4, 2016 to promote the event. Staff Memo & Attachments
D. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive public comment on the 2017 budget.
The Commission received public comment regarding the city’s 2017 operating budget and Capital Improvement Program.
Play Video >
ACTION: Receive public comment.
2. Review of East Ninth Project Concept Plan. Staff Memo & Attachments Correspondence Staff Memo on HRC Action of May 19, 2016 - added 05/20/16 Correspondence – added 05/23/16 Additional Correspondence – added 05/24/16 Play Video >
ACTION: Receive Concept Plan and direct staff as appropriate.
The Commission reviewed the East Ninth Project Concept Plan and received public comment on the plan.
Play Video >
Additional public comment about this item was received.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Larsen to receive the Concept Plan and direct staff to schedule a future study session to discuss the issues of design, funding, and scope of work for the proposed project. Motion carried unanimously.
Play Video >
3. Receive staff memo related to zoning options in the East Lawrence neighborhood. Staff Memo Correspondence Play Video >
ACTION: Direct staff as appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Boley, to direct staff to finalize the boundaries of the rezoning area and place on a future agenda for City Commission review. Motion carried unanimously.
Play Video >
4. Receive a proposal for participation in the Facilities Conservation Improvement Program to save energy in city buildings and facilities and consider authorizing the City Manager to execute a contract with 360 Energy Engineers to conduct investment grade audits of City facilities to identify energy saving opportunities. Staff Memo PowerPoint Presentation Play Video >
ACTION: Receive proposal and authorize the City Manager to execute a contract with 360 Energy Engineers to conduct investment grade audits of City facilities, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to receive proposal and authorize the City Manager to execute a contract with 360 Energy Engineers to conduct investment grade audits of City facilities. Motion carried unanimously.
Play Video >
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments Play Video >
G. COMMISSION ITEMS: City Commission Work Plan Play Video >
H. CITY MANAGER’S REPORT: Report & Attachments - updated 05/20/16 Play Video >
I. CALENDAR: Meeting List Budget Calendar Play Video >
· City Commission Budget Work Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room.
· Public Incentives Review Committee meeting, Thursday, May 26, 9:00 – 11:00 a.m. Location: City Commission Room.
· K-10 West Leg SLT Study Public Information Open House, Wednesday, June 1, 5:00 – 7:00 p.m. Location: First United Methodist Church – West Campus, 867 US-40 Highway. This meeting will be focus only on the near-term improvements on the K-10 and E. 1200 Road intersection.
· 37th Basic Recruit Academy Swearing In Ceremony, Friday, June 3, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Lawrence Parks and Recreation Annual Kick-off to Summer BBQ, Friday, June 3, 11:30 a.m. – 1:00 p.m. Location: South Park near the Bandstand.
· 20th Anniversary of the Union Pacific Depot Rededication, Saturday, June 4, 1:00 – 3:00 p.m. Location: 402 N. 2nd Street.
· Joint City/County/USD meeting, Monday, June 13, 5:30 p.m. Location: USD Offices, 110 McDonald Drive – Board meeting room.
· City Commission Budget Work Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room.
· City Commission Work Session, Tuesday, August 23, 3:00 p.m. Location: City Commission Room. Topic: Parks and Recreation Master Plan.
*dates in bold indicate City Commission meeting date
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial
One position expired 03/01/16 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
Human Relations Commission:
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Mechanical Board of Appeals:
One position expires 03/31/16.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
Public Health Board:
One position expires 03/31/16 and is not eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy for a position that expires 12/31/16.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to adjourn at 11:54 p.m. Motion carried unanimously.
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