[E-minutes] City Commission Meeting Minuets December 30, 2003

[Lisa Patterson]

               December 30, 2003

The Board of Commissioners of the City of Lawrence met in regular session at
9:00 a.m., in the City Commission Chambers in City Hall with Mayor Dunfield
presiding and members Hack, Highberger, Rundle, and Schauner present.  
Mayor Dunfield recognized the Tom Wilkerson's Teamwork Award recipients. 
Ernie Shaw, Recreation and Operations Superintendent, Parks and Recreation,
said they started this teamwork award in 1999 under the direction of Tom
Wilkerson who was very committed to teamwork in their department and the
City.   He said when Wilkerson retired in 2002, they named the award after
him.
He said there were two categories in the teamwork award.  Category No. 1 was
given to an individual or group of employees who exemplify what teamwork was
in their department.  This year there were nine nominees.  The winner of
this category was Roger Steinbrock who had made a tremendous impact and has
already touched every division from cooperation and marketing to just
offering to help no matter what the need might be.    
He said Category No. 2 was given to an outside agency or City department,
individual(s) or group who had assisted the department in obtaining success.
The winner of this category was the Lawrence Police Department for their
cooperation of administering criminal background checks on all
part-time/seasonal staff and volunteers that deal with youth programs which
amounted to 500 individuals in 2003.       
CONSENT AGENDA	
	As part of the consent agenda, it was moved by Hack, seconded by
Schauner, to approve the City Commission meeting minutes of December 16,
2003.  Motion carried unanimously.
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to approve the Board of Electrical Examiners and Appeals meeting of November
5, 2003; the Task Force on Homeless Services meeting minutes of November 18,
2003; the Recycling and Resource Conservation Advisory Board meeting minutes
of November 12, 2003; the Sister Cities Advisory Board meeting minutes of
November 5, 2003; and the Public Health Board meeting minutes of October 20,
2003.  Motion carried unanimously. 
	As part of the consent agenda, it was moved by Hack, seconded by
Schauner, to approve claims to 417 vendors in the amount of $2,367,101.59
and payroll from December 14, 2003 to December 27, 2003, in the amount of
$1,353,050.95.  Motion carried unanimously.	
	As part of the consent agenda, it was moved by Hack, seconded by
Schauner, to approve the Drinking Establishment Licenses for The Bourgeois
Pig, 6 East 9th; Dons' Steak House, 2176 East 23rd; Yacht Club, 530
Wisconsin; Astro's; 601 Kasold, Ste: C-107 (Contingent Upon State License);
Rudy's Pizzeria, 704 Massachusetts Street No. 2; Quinton's, 615
Massachusetts; Wheat Fields Bakery, 904 Vermont (C-3 Food Sales
Requirement); WA Restaurant, 740 Massachusetts (Contingent Upon State
License & C-3 Food Sales Requirement); Stone Creek, 3801 West 6th; Duff's at
the Ramada Inn, 2222 West 6th; Jefferson's Restaurant, 615 Massachusetts;
the Retail Liquor License for Discount Liquor (Contingent Upon State
License) and, the Cereal Malt Beverage License for the following
establishments: (All are contingent upon Departmental approvals)  
Alvamar Orchards 	3000 West 15th
Amoco-Hillcrest			914 Iowa
Amoco-Louisiana			2301 Louisiana 
Buffalo Bob's Smokehouse		719 Massachusetts (On Premise)
Bull Winkles				1344 Tennessee (On Premise)
Checker's				2300 Louisiana
Chips					455 North Iowa
Commerce Plaza Gas & Mini Mart	3034 Iowa
Conoco				1030 North 3rd
Conoco-Fastlane No. 3		1414 West 6th
Conoco-Break Place			2330 Iowa
Dillon's Store No. 19			4701 West 6th
Dillon's Store No. 43			1740 Massachusetts
Dillon's Store No. 68			3000 West 6th
Dillon's Store No. 70			1015 W 23rd
Eagle Bend Golf Course		1250 East 902 Rd (On Premise)
Eastside Tavern			900 Pennsylvania (On Premise)
El Matador Café			446 Locust (On Premise)
Food-4-Less				2525 Iowa
Godfather's Pizza			721 Wakarusa (On Premise)
Henry's Crossing			618 West 12th (On Premise)
Hy-Vee Food Store			3504 Clinton Parkway	
Hy-Vee Gas Station			1420 West 6th
Hy-Vee No. 2				4000 West 6th
Jayhawk Food Mart			701 West 9th
KOA Campground			1473 Hwy 40
KWIK Shop No. 702			1846 Massachusetts
KWIK Shop No. 718			3440 West 6th
KWIK Shop No. 721			845 Mississippi
KWIK Shop No. 773			1714 West 23rd
KWIK Shop No. 784			1420 Kasold
KWIK Shop No. 785			1611 East 23rd
KWIK Shop No. 786			4841 West 6th
Lawrence Pizza Co.			601 Kasold Dr. (On Premise)
Miguel's La Familia			2223 Louisiana, Ste: E (On Premise)
Miller Mart No. 410			3300 West 6th
Mini-Mart (Citco)			920 North 2nd
Mini-Mart (Pick-N-Pay)		2447 West 6th
Mojo's					714 Vermont, Ste: A (On Premise, C-3
Food Sales)
Pizza Hut				4651 West 6th (On Premise)
Pizza Hut				600 West 23rd  (On Premise)
Pizza Hut				934 Massachusetts (On Premise)
Pizza Pro				1800 East 23rd (On Premise)
Presto Convenience Store No. 31	1802 West 23rd
Quick's Bar-B-Q			1527 West 6th (On Premise)
River City Ice Co.			4910 Wakarusa Ct., Ste: C
Rock Chalk Car Wash		1215 East 23rd
Sam's Food Mart			1910 Haskell
Site Service Station			946 East 23rd 
St. John's Church			1229 Vermont (On Premise)
Star Food Mart			501 West 9th
Super Target				3201 Iowa
Texaco-Fastrack			1733 Massachusetts
Total					1010 North 3rd
Yello Sub				1814 West 23rd (On Premise)
Zarco 66 No. 4			1500 East 23rd
Zarco 66 No. 6			1415 West 6th    	  

As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to concur with the recommendation of the Mayor and reappoint Matt Dunbar,
Rich Barr, Thomas Waechter and appoint Mark Desetti to the Bicycle Advisory
Committee, all terms will expire December 31, 2006; reappoint Craig Penzler
and Jerry Niebaum to the Community Information Advisory Board to terms which
will expire December 31, 2006; appoint Brad Finkeldei to the Downtown
Parking Advisory Board to a term which will expire September 30, 2006;
reappoint Marlene Merrill and appoint Sandra Wiechert to the Lawrence Arts
Commission, which will expire January 31, 2007; reappoint Alan Black, Danny
Kaiser, and appoint Marc Epard to the Public Transit Advisory Committee
which will expire December 31, 2006; and Commissioner Schauner to the
Library Planning Task Force.  Motion carried unanimously.   
The City Commission reviewed the bids for renovation/remodel of Fire Station
No. 3 for the Fire Department.  The bids were:
		BIDDER					BID AMOUNT	
		Century Homes Co., Inc.			No Bid
		Colben Construction				$482,000
		B.A. Green Construction			$440,426
		First Management				$483,863
		Kelley Construction				$478,100
		May Contractor, Inc.				$494,837
		MFH Construction				$487,608
		Ed Moore Construction			$543,905
		Penny Construction				No Bid
		N.W. Rogers Construction			$524,400
		RMT Construction				$449,050
		Sunflower Builders				No Bid
		Neighbors Construction			$480,617	
		
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award the bid to B.A. Green Construction, in the amount of $440,426.
Motion carried unanimously.
(1)
The City Commission reviewed the bids for the 13th Street and Oregon Street
stormwater improvements for the Public Works Department.  The bids were:
		BIDDER					BID AMOUNT

		Engineer's Estimate
$2,999,350.00
 		Linaweaver Construction			$2,255,079.48
		King's Construction
$2,514,594.86
		R.D. Johnson
$2,616,774.96
		Emerson Construction			$2,699,538.64
		Razorback Contractors			$2,772.160.97
 		Rose-Lan Contractors
$2,785,638.86
		LRM Industries				$2,829,995.90

As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award the bids to Linaweaver Construction, in the amount of
$2,255,079.48.  Motion carried unanimously.
(2)
The City Commission reviewed the bids for the Barker Avenue, 16th to 22nd
Streets and 17th Street and New Hampshire, Roundabout, Pedestrian Island
Improvements for the Public Works Department.  The bids were:
		BIDDER					BID AMOUNT

		Engineer's Estimate				$470,546.30
 		R.D. Johnson					$477,693.10
		Penny Construction				$478,900.08
		Kansas Heavy Construction			$591,532.65
		D.F. Freeman					$609,677.38


As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award the bids to R.D. Johnson, in the amount of $477,693.10.  Motion
carried unanimously. (3) 
The City Commission reviewed the bids for janitorial services for the Police
Department ITC facility for the Police Department.  The bids were:
		BIDDER					BID AMOUNT

		ServiceMASTER				$18,232
 		Satellite					$11,623
		Smart Building Services			$18,750
		Clean as a Whistle				$27,588
		
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award the bids to ServiceMaster, in the amount of $18,232.  Motion
carried unanimously.   (4)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award a contract for biosolids application for the Utilities Department,
to Nutri-ject Systems, Inc. for $10.12 per yard.  Motion carried
unanimously.  Motion carried unanimously. 	     	       (5)
The City Commission reviewed the bids for the 2003 Concrete Repair Program,
Phase 2, street improvements for the Public Works Department.  The bids
were:
		BIDDER					BID AMOUNT

		Engineer's Estimate				$146,782.00
		Kansas Heavy Construction			$119,187.15
		Pavers, Inc.					$124,523.00
		Graybeal Construction			$127,753.50
		LRM Industries				$128,194.50
		D.F. Freemean				$148,168.25
		Penny Construction				$152,590.57

		
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to award the bids to Kansas Heavy Construction, in the amount of
$119,187.15.  Motion carried unanimously.
(6)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to place on first reading, Ordinance No. 7734, establishing installation of
"stop signs" on 4th Street at Perry Street.  Traffic on 4th Street is
required to come to a complete stop at Perry Street, and traffic on Perry
Street is required to come to a complete stop at 4th Street.  Motion carried
unanimously.
(7)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to place on first reading Ordinance No. 7735, establishing a "35 mph speed
limit" on Michigan Street between 2nd Street and Riverridge Road, and
establishing a "35 mph speed limit" on Monterey Way between 6th Street and
15th Street.  Motion carried unanimously. 	             (8)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to place on first reading Ordinance No. 7736, establishing "no parking"
along the west side of Belle Haven Drive between 25th Street and Belle Meade
Place.  Re-establish parking along the east side of Belle Haven Drive
between 25th Street and Belle Meade Place.  Motion carried unanimously.
(9)
Ordinance No. 7730, an amendment of CPA-2003-01, Transportation 2025 Major
Thoroughfares Maps into Horizon 2020, was read a second time.  As part of
the consent agenda, it was moved by Hack, seconded by Schauner, to adopt the
ordinance. Aye:  Dunfield, Hack, Highberger, Rundle, and Schauner.   Nay:
None.  Motion carried unanimously.	        
	
(10)
Ordinance No. 7729, establishing special assessment for the benefit district
for the improvements of Overland Drive from Wakarusa to Queens Road, was
read a second time.  As part of the consent agenda, it was moved by Hack,
seconded by Schauner, to adopt the ordinance.  Aye:  Dunfield, Hack,
Highberger, Rundle, and Schauner.   Nay: None.  Motion carried unanimously.
(11)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to adopt Resolution No. 6518, setting out the finding and determinations and
ordering the construction of Monterey Way from the intersection of Peterson
Road north to Grand Vista Drive.  Motion carried unanimously.
(12)  
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to adopt Resolution No. 6519, setting out the findings and determinations
and ordering the construction of Peterson Road from Kasold Drive to
approximately 900 feet west of Monterey Way.  Motion carried unanimously.
(13)  
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to adopt Resolution No. 6520, setting out the findings and determinations
and ordering the construction of the intersection of Kasold Drive and
Peterson Road.  Motion carried unanimously.
(14)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to receive the request from Yankee Tank Investors LC, Alvamar, Inc., and
Yankee Tank Investors for the annexation of approximately 29.7261 acres
(proposed Lake Pointe Addition), generally located north of Clinton Parkway
and west of Yankee Tank Lake.  Motion carried unanimously. 	
	
(15)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to receive a request from Eastside Acquisitions LC for the annexation of
approximately 119.8964 acres generally located at the southeast corner of
23rd Street and O'Connell Road.  Motion carried unanimously.
(16)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to authorize the Mayor to sign a Release of Mortgage for Harriet (Hamm)
Baskerville, 2727 Maverick Lane.  Motion carried unanimously.
(17)  
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to authorize the Mayor to sign a Subordination Agreement for Cynthia
(Hillard) Wisdom, 1049 Home Circle.  Motion carried unanimously.
(18)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to approve the 2004 Legislative Policy Statement.  Motion carried
unanimously. 		    (19)
As part of the consent agenda, it was moved by Hack, seconded by Schauner,
to approve the special assessment deferral agreement with Loren and Deborah
McVey (Folks Road) as authorized by the City Commission.  Motion carried
unanimously. 		    (20)  
Vice Mayor Rundle pulled from the consent agenda, Ordinance No. 7733,
concerning the permitting exemption of certain work (replacement of
evaporator coils in air conditioning systems) under the Uniform Mechanical
Code or discussion.  He asked staff for a follow up report concerning this
issue and the item was deferred until the Commission received the additional
information.
(21)
(21)
CITY MANAGER'S REPORT
During the City Manager's report, Chad Voigt, Stormwater Engineer, updated
the City Commission on the stormwater projects.  He said staff drafted a
summary of seven years of projects which included Capital Improvement
Projects.  He said the original 41 Capital Improvement Projects were based
on the incoming revenue and the ability to bond which were big-ticketed
projects.  
In July 2001 the City Commission passed a resolution to bond $7.7 million
dollars in projects and they were in a position, at this time, to look at
their budget and bonding limit and look at smaller projects.  He said the
highest priority on the list was the North Lawrence Drainage Study which why
that issue was on the regular agenda.
Commissioner Highberger asked if there was any reason that the 13th and
Oregon Project came in at 3 1/4 million under the estimate.
Voigt said this was a good time of the year to bid projects.  He said the
economy was a competitive arena out there.  Staff had checked out references
on the contractors and sub-contractors and they came out solid.  He said
they had a good project ahead of them. 	     (22)
REGULAR AGENDA 

Receive staff report on stormwater project.  Consider authorizing a contract
in the amount of $266,706 ($282,333-$15,627 from the Kaw Valley Drainage
District) with NHTB design consultants for the North Lawrence Drainage
Study. 

Wildgen said earlier staff outlined options for funding the North Lawrence
Drainage Study.  He said bids for the key stormwater projects had been
received and there were sufficient bond proceeds in the stormwater project
bond issuance to fund that study, per alternative A.
Mayor Dunfield called for public comment.
After receiving no public comment, it was moved by Highberger, seconded by
Hack, to approve the agreement with HNTB for the North Lawrence Drainage
Study.     		    (23)
Moved by Rundle, seconded by Schauner, to adjourn at 9:20 a.m. Motion
carried unanimously. 
APPROVED:
	
_____________________________
David M Dunfield, Mayor
ATTEST:
___________________________________

Frank S. Reeb, City Clerk
 
CITY COMMISSION MEETING OF DECEMBER 30, 2003

1.	Bid - renovation/remodel of Fire Station No. 3.

2.	Bid - 13th & Oregon project to Linaweaver Construction for
$2,255,079.48.

3.	Bid - Barker, 16th to 22nd & 17th & New Hampshire, pedestrian island
& roundabout to R.D. Johnson for $477,693.10. 

4.	Bid - janitorial services for Police Dept ITC facility to
ServiceMASTER fro $18,232.

5.	Contract - biosolids for Utilities Dept to Nutri-ject Systems for
$10.12 per yd.

6.	Bid - 2003 Concrete Repair Program to KS Heavy Construction for
$119,187.15.

7.	Ordinance No. 7734 - 1st Reading, "stop signs" on 4th at Perry.

8.	Ordinance No. 7735 - 1st Reading, "35 mph" Mich between 2nd &
Riverridge & "35 mph on Monterey Way between 6th & 15th.

9.	Ordinance No. 7736 - 1st Reading, "no parking" W side of Belle Haven
Dr. between 25th & Belle Meade Pl.

10.	Ordinance No. 7730 - 2nd Reading, CPA-2003-01, Transportation 2025
Major Thoroughfares Maps into Horizon 2020.

11.	Ordinance No. 7729 - 2nd Reading, Benefit District for Overland from
Wakarusa to Queens.

12.	Resolution No. 6518 - Order construction of Monterey Way from
Peterson N to Grand Vista.

13.	Resolution No. 6519 - Order construction of Peterson from Kasold to
900' W of Monterey Way.

14.	Resolution No. 6520 - Order construction of intersection of Kasold &
Peterson.

15.	Annex Request - 29.7261 acres, N of Clinton Pkwy & W of Yankee Tank
Lake.

16.	Annex Request - 119.8964 acres, SE corner of 23rd & O'Connell. 

17.	Mortgage Release - 2727 Maverick Ln., Harriet (Hamm) Baskerville. 

18.	Subordination Agreement - 1049 Home Circle, Cynthia (Hillard)
Wisdom.

19.	2004 Legislative Policy Statement.

20.	Special Assessment deferral agreement, Loren & Deborah McVey (Folks
Rd).

21.	Ordinance No. 7733 - permitting exemption of certain work
(evaporator coils in air conditioning) deferred. 

22.	City Manager's Report - Stormwater projects.

23.	North Lawrence  Drainage Study to HNTB.

_____________________________
Lisa K. Patterson
Communications Coordinator
City of Lawrence
PO Box 708
Lawrence, KS 66044
(785) 832-3406
fax (785) 832-3405
lpatterson at ci.lawrence.ks.us
http://www.lawrenceks.org