[E-minutes] City Commission meeting minutes from June 17
Lisa Patterson
lpatterson@ci.lawrence.ks.us
Fri, 20 Jun 2003 11:55:29 -0500
June 17, 2003
The Board of Commissioners of the City of Lawrence met in regular =
session at
6:35 p.m., in the City Commission Chambers in City Hall with Mayor =
Dunfield
presiding and members Highberger, Rundle, and Schauner present.
Commissioner Hack was absent. =20
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the City Commission meeting minutes of June 3, =
2003
after noting that the draft minutes should be amended to include the
following sentence:
Moved by Rundle, seconded by Hack, to direct staff to begin installing =
the
traffic calming devices in the University Place Neighborhood Traffic =
Calming
Plan. Motion carried unanimously.=09
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the Board of Zoning Appeals meeting minutes June =
1,
2003; the Planning Commission meeting minutes of May 25, 2003; and the =
Parks
& Recreation Advisory Board meeting of May 13, 2003 Motion carried
unanimously. =20
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve claims to 460 vendors in the amount of =
$1,708,064.44
and payroll from June 1, 2003 to June 14, 2003 in the amount of
$1,370,994.90. Motion carried unanimously. =20
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the Drinking Establishment Licenses for Carlos
O'Kelly's Mexican Caf=E9 (Contingent Upon State License); Quinton's Bar =
&
Deli, 615 Massachusetts (Contingent Upon State License); the Retail =
Liquor
License for Cork & Barrel - Downtown, 901 Mississippi; the Caterer =
License
for Krause Catering, 700 Massachusetts Street (Contingent Upon State
License); and, the Sidewalk Dining License for Signs of Life, 822
Massachusetts. Motion carried unanimously.=20
The City Commission reviewed the bids for two medium duty single axle =
trucks
for the Public Works Department. The bids were:
BIDDER BID AMOUNT=09
Midway Sterling Truck Center $74,928
KCR International $83,804
Rusty Eck Truck Center $86,275
Westfall GMC $87,220
Bennett Paul Chevrolet $87,321
Merle Kelly Ford $88,804
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the bid from KCR International, in the amount of
$83,804 because Midway Sterling Truck Center's bid did not meet
specifications, they bid both trucks with a standard transmission =
rather
than one standard and one automatic. Motion carried unanimously.
(1) =20
The City Commission reviewed the bids for two heavy duty snow plows for =
the
Public Works Department. The bids were:
BIDDER BID AMOUNT=09
Victor L. Phillips
$9,734
Victor L. Phillips, additional plow
$3,597
Knapheide
$10,594
Knapheide, additional plow No
Bid
Midwest Truck Equipment $11,008
Midwest Truck Equipment additional plow $4,687
Murphy Tractor & Equipment
$11,392
Murphy Tractor & Equipment additional plow $4,827
Truck Parts & Equipment $12,122
Truck Parts & Equipment, additional plow
$3,346
GW VanKeppel No Bid
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the bid from Knapheide, in the amount of $10,594.
Motion carried unanimously.
(2) =20
The City Commission reviewed the bids for two sand/salt spreaders for =
the
Public Works Department. The bids were:
BIDDER BID AMOUNT=09
Murphy Tractor & Equipment $11,974
Knapheide $14,994
Berry Tractor & Equipment $15,080
Truck Parts & Equipment $15,480
Victor L. Phillips $17,493
Key Equipment No Bid
GW VanKeppel No Bid
=09
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the bid from Murphy Tractor & Equipment, in the =
amount
of $11,974. Motion carried unanimously.
(3) =20
The City Commission reviewed the bids for two heavy duty truck bodies =
for
the Public Works Department. The bids were:
BIDDER BID AMOUNT=09
Truck Parts & Equipment $25,912
Knapheide $28,918
=09
=09
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the bid from Truck Parts & Equipment, in the =
amount of
$25,912. Motion carried unanimously.
(4) =20
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to place on first reading Ordinance No. 7656, establishing =
"no
parking" in the 700 block of Lake Street. Motion carried unanimously.
(5)=20
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to place on first reading Ordinance No. 7657, establishing a =
"35
mph speed limit" on 27th Street between Crossgate Drive and Wakarusa =
Drive
and on Crossgate Drive between Clinton Parkway and 27th Street. Motion
carried unanimously. (6)=20
Ordinance No. 7654, ordering the condemnation of a tract of property =
and a
utility easement, located at 835 East 13th Street, for stormwater
improvements (13th & Oregon Project), was read a second time. As part =
of
the consent agenda, it was moved by Highberger, seconded by Schauner, =
to
adopt the ordinance. Aye: Dunfield, Highberger, Rundle, and Schauner.
Nay: None. Motion carried unanimously. (7)
Ordinance No. 7655, authorizing the possession of alcoholic liquor at =
the
Lawrence Municipal Airport on July 16, 2003 for the Chamber of Commerce
Mixer event, was read a second time. As part of the consent agenda, it =
was
moved by Highberger, seconded by Schauner, to adopt the ordinance. =
Aye:
Dunfield, Highberger, Rundle, and Schauner. Nay: None. Motion =
carried
unanimously. (8)
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to approve the site plan (SP-05-28-03) for Portable Addition =
to
South Junior High School, located at 2734 Louisiana Street, subject to =
the
following conditions:
1. Provision of a revised site plan to include the following changes:
a. Provision of a site summary including total area, pervious and =
impervious
coverage;
b. Provision of a parking summary;
2. Provision of the following notes on the face of the site plan:
a. The proposed building has been designed to comply with the =
provisions of
the Americans with Disabilities Act Accessibility Guidelines (ADAAG) =
for
buildings and facilities, appendix A to 28 CFR part 36;
b. The City shall not be held responsible for damage to pavement from =
trash
trucks;=20
c. Ground mounted equipment shall be screened in accordance with =
Section
14A04; and,
3. Execution of a site plan performance agreement.=20
Motion carried unanimously.
(9)
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to concur with the Planning Commission's recommendation to =
approve
a preliminary development plan (PDP-09-09-02) for Wyndam Place Senior
Residence, a three-story senior residence, property is generally =
described
as being located on the west side of Crossgate Drive, north of 27th =
Street,
subject to the following conditions:
1. City Commission approval of the Wyndam Place Senior Residence =
Preliminary
Development Plan;
2. Provision and approval of a photometric plan;
3. Provision of a Site Plan Performance Agreement;
4. The Director of Planning receiving a copy of the FEMA issued LOMR =
for the
floodplain changes completed on this property; and,
5. Provision and approval of a SWP3. =09
Motion carried unanimously.
(10) As part of the consent agenda, it was moved by Highberger,
seconded by Schauner, to concur with the Planning Commission's
recommendations to adopt the findings of fact and approve the request =
for
rezoning (Z-04-08-03) a tract of land approximately 3.995 acres from =
pending
RO-1B (Residence-Office District) to O-1 (Office District). The =
property is
generally described as being located west of the southwest corner of =
West
6th Street and East 1100 Road (Folks Road); and, direct staff to =
prepare the
appropriate ordinance. Motion carried unanimously. (11)
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to concur with the Planning Commission's recommendations to =
adopt
the findings of fact and approve the request for rezoning (Z-04-11-03) =
of
approximately .31 acre from M-2 (General Industrial District) to C-4
(General Commercial District). The property is generally described as =
being
located at 311-317 North 2nd Street; and, direct staff to prepare the
appropriate ordinance. Motion carried unanimously. (12)
As part of the consent agenda, it was moved by Highberger, seconded
by Schauner, to receive and approve the annexation request from Dean =
and
Sheri Penny for approximately 24,000 square feet (Schomer Addition),
generally located at 952 North 3rd Street; and authorize a drafting of =
an
ordinance after the land use approvals are completed. Motion carried
unanimously. (13)
As part of the consent agenda, it was moved by Highberger, seconded by
Schauner, to authorize the Mayor to sign Subordination Agreement for =
Deborah
Porter, 828 Madeline Lane. Motion carried unanimously.
(14)
During the City Manager's Report, Mike Wildgen said three of the four
applications submitted to the Board of Tax Appeals for property tax
exemptions at the airport were approved which would take effect January =
1,
2003. (15)=20
Karin Rexroad, Public Transit Administrator, presented the staff report
concerning the Transit System/KU Student Activities Office. She said =
what
the Public Transit Advisory Committee (PTAC) was recommending to the =
City
Commission was that the City allow K.U. on Wheels pass holders the
opportunity to purchase a transit sticker which would be placed on =
their
pass for a nominal fee of $20 per the school year. This would allow =
the
students unlimited access to the Transit System during that time =
period. =20
She said staff was looking at this idea as a marketing program, a way =
to
increase ridership to introduce their services to more students. She =
said
staff thought it would be beneficial if the students could purchase the
sticker and the K.U. on Wheels bus pass at the same location. =20
In order for K.U. to setup their computer system, it would cost
approximately $1,800. She said they had not negotiated the monthly =
fees
which they had proposed $50 administrative fee plus 20% of collected =
funds
off the sticker, but that was yet to be negotiated. Staff was asking =
for
input from the City Commission before they negotiated fees. =20
She said this was a win/win situation because K.U student were part of =
the
population that the City served. She said by opening the City's =
Transit
System to those students, that would give them the opportunity to go to
other parts of the community and also, their bus system operated on =
spring
and Christmas breaks. =20
Mayor Dunfield was having a hard time finding any downside and he asked =
if
there was any discussion about potential difficulties to this proposal.
Rexroad said no. She said there would be no additional operational =
cost
because it was a route that was already running. By these students
purchasing stickers, it would create some revenue for the Transit =
System.
She said PTAC needed to make it desirable for students to spend the
additional dollars to try the City's Transit System. She said PTAC =
looked
at this proposal as a pilot project to see what would happen. If they =
did
proceed with this proposal, in a year, they would have a better feel =
for
costs and other issues for adjustments.
Commissioner Schauner said this was a proposal from the Student Union
Office. He said the proposal used the word "fiscal year" in one place =
to
describe the activity and the word "annual pass" in another section of =
this
proposal. He asked if this pass would be for a calendar, fiscal, or =
school
year. =20
Rexroad said the pass would be good for a school year. It would mirror
their annual pass for school. =20
Vice Mayor Rundle asked if this pass included summer school students.
Rexroad said no, those passes would be separate. =20
Vice Mayor Rundle asked if staff discussed offering summer passes for =
the
students.
Rexroad said there was discussion that if someone had not purchased a =
pass
by spring semester, they could purchase a pass for $5 or $10, if the =
student
activities office was in agreement.=20
Commissioner Schauner asked if this proposal was the Transit System's
proposal or was it made by the Student Union Office. =20
Rexroad said the proposal was a combination of ideas from PTAC and K.U. =
Commissioner Schauner commented about the number of passes sold in the
fiscal year 2003 in the proposal. He asked about those numbers and =
what it
represented.
Rexroad said those numbers were passes that K.U. on Wheels sold last =
year.
Commissioner Schauner asked if the Transit System offered a senior =
pass.
Rexroad said they offered a half fare pass which was for people over =
the age
of 60, disabled or carried a Medicare Card.
Commissioner Schauner asked how many passes the Transit System sold =
last
year.
Rexroad did not know.
Commissioner Highberger asked if this proposal involved any route =
changes.
Rexroad said no.
Vice Mayor Rundle said K.U. Representatives met with the Mayor and =
Vice
Mayor yesterday and said they were looking at this as an opportunity to
improve the campus bus system by eliminating duplicate routes and
eliminating the number or cars parked on campus. =20
Mayor Dunfield said the Commission would like to see this as a first =
step
toward a more coordinated system between K.U. and the City. =20
Mayor Dunfield called for public comment.
Wayne Parks, Lawrence, had a dream that one day Lawrence would have
affordable transportation for everyone. He said when running for City
Commission, one of his issues was public transportation. He said K.U. =
and
the City needed to work together when addressing the bus system. He =
said
this bus system would help the schools. =20
He was an advocate of the City, County, and School District working =
together
to raise money for a Vo-tech and the alternative high school. =20
Commissioner Schauner said this was a win/win situation and supported =
any
creative ways to increase ridership on the transit system. He thought =
in
the long-run, the transit system would prove to be a valuable asset to =
the
community and perhaps one that came closer to meeting its own expenses. =
He
was in favor of looking at this option and any others that might tend =
to
increase ridership. =20
Moved by Schauner, seconded by Highberger, to approve the Transit =
System/KU
Student Activities Office proposal. Motion carried unanimously.
(16)
Dale Glenn, GLPM Architects, presented a report on planned =
stabilization
work at the Carnegie Library, located at 9th and Vermont Streets. He =
said
they had completed the bidding documents for this project. The
stabilization included repairs to the retaining walls, sidewalks,
restoration cleaning and tuck pointing of the exterior masonry, =
extensive
window repair and replacement, new roofing and roof insulation, new
electrical service, new fire alarm, and a partial fire sprinkler =
protection
system. =20
This phase of the renovation work would make the building fundamentally
sound and safe, but it did not include: interior modification; cosmetic
improvements; or any major upgrades of mechanical systems; plumbing; =
and
accessibility upgrades which would be required eventually to make the
building fully utilized for its purposes. =20
This work was mainly exterior work and most visible changes would be =
the
closing of the east entrance which was currently responsible for a lot =
of
the water damage in the building, and a new wood main entrance doors. =20
Additionally, the State Historical Society turned down an application =
for a
Heritage Trust Fund Grant, but only 1/3 of the applications were =
successful.
He said they did accept an application for income-tax credits for this
project. As much as 25 percent of the cost of the project could be
written-off in lieu of income tax. Since the City did not pay income =
tax,
it could sell credits to individuals or companies that did pay tax. He =
said
the City had also been contacted by one interested buyer of those tax
credits. He said they had been informed that those credits were usually =
sold
at 80 to 85 percent of the value. In this case, that could mean as =
much as
$100,000 savings to the City for this project. =20
The estimated cost of the stabilization project was $480,000. At this =
time
GLPM was requesting that the City release the project for bidding and =
they
were proposing the bids be received by July 16th, 2003. =20
Vice Mayor Rundle noticed that GLPM was limiting the bidding to people =
who
had qualification in preservation work. He asked how many people were
qualified in that type of work.
Glenn said they had a list of 6 firms that had demonstrated capability =
in
this area. He thought that the City Manager had received some =
additional
calls to be placed on that list and those firms would also be =
evaluated.
He thought it was appropriate that this be a general contract package
because of the coordination involved. He said they were looking at =
general
contractors that were capable of dealing with the scope of the job.
Vice Mayor Rundle asked if there was a way to establish qualifications =
in
the event that someone wanted to bid the project.
Glenn said yes. They had a general qualification statement that they
typically request that outlined similar projects. He said they made =
those
evaluations all the time. He said they could bring that list back to =
the
City Commission, but that was typically the way it was done in the =
past.
Commissioner Schauner said of the 5 or 6 firms that were presently on =
the
list that were eligible to bid the work, how many of those were =
Lawrence
firms.
Glenn said 5 of the 6 were Lawrence firms. He said there was a Topeka =
firm
on the list as well. =20
Commissioner Schauner would like to provide work opportunities to =
Lawrence
contractors.=20
Glenn concurred. He said the documents were printed and would be =
available
tomorrow or the following day for distribution. He said they would =
have the
documents at their firm as well as City Hall once they were printed.
Commissioner Schauner asked what the anticipated completion date for =
this
project was.
Glenn said this project would be started middle to late July and the
exterior work should be completed approximately November.
Mayor Dunfield said this was somewhat a difficult project to schedule. =
He
said the window restoration work was specialized and they would need to =
look
for guidance from those contractors. He said the roofing and other =
major
work would be completed before the bad weather hits. =20
Vice Mayor Rundle said the Commission's action was to establish the bid =
date
and funding resolution. He asked if the funding resolution would =
encompass
the tax credits. =20
Mike Wildgen said this would be 2 separate items. He said they would =
need a
resolution for this bond project and there was a separate procedure for
selling the tax credits.
Vice Mayor Rundle asked if bonding the project worked like bidding =
projects.
Wildgen said yes. It worked like a Request for Proposals. =20
Before the vote, Mayor Dunfield mentioned that he was an employee of =
GLPM
Architects. When there were situations in which there was a contract
between GLPM and the City, as he was directly involved, he did not take =
part
in past discussion. He said in this case, there was no such issue =
involved.
GLPM was doing this work and this did not create any type of potential
conflict of interest. He would vote on this motion. =20
Moved by Rundle, seconded by Schauner, to receive the architect's =
report and
directed staff to proceed with establishing a bid date and funding
resolution regarding planned stabilization work at the Carnegie =
Library, 9th
Street and Vermont Street. Motion carried unanimously.
(17)
Brian Pedrotti, Planner, presented the Area Plan for possible land uses =
for
the Oakley Area, located on the southwest corner of 6th Street and =
Folks
Road. He said staff brought 3 Scenarios to the Planning Commission =
meeting
on May 28, 2003. The Planning Commission recommended Scenario 3 with =
the
revisions. The two revisions were that Folks Road should be shown on =
the
Area Plan as going through to connect from 6th Street down to Mulberry =
Drive
consistent with the adopted Thoroughfares Map. He said the second =
revision
was the land use east of Folks Road extended should be Low Density
Residential instead of Medium Density Residential. =20
Mayor Dunfield said there was concern about the change that showed =
Folks
Road continuing from 6th to Mulberry. The showing of that road was
consistent with that Major Thoroughfares Plan that was adopted, but it =
did
not indicate any commitment to a particular road configuration or =
design or
any particular indication of sequence of development or that road as an
immediate project.
Pedrotti said correct. The Planning Commission went over that issue =
and
received a 7-2 vote. It was decided that the Area Plan just be shown =
with
Folks Road extended and that options for roundabouts or configuration =
of the
street would not be indicated at this time.
Mayor Dunfield said at this time, in terms of things that were =
happening
within the Planning Staff proposals that might be under review, was =
there
anything that demanded the completion of this road through.
Pedrotti said not that staff had seen so far. They had 2 development
proposals in the Planning Office. One proposal was the Oakely property
which was on the west side of the Area Plan which was generally =
consistent
with Scenario 3 revised. The second proposal was in the southeast =
corner
for a rezoning to single-family.
Mayor Dunfield asked if those 2 development proposals required that the =
road
be completed as a part of those developments.
Pedrotti said no. He said those proposals would not require that the =
road
be completed all the way through only portions of the road would need =
to be
completed.
Commissioner Schauner did not fully understand Scenario 3. He said =
Scenario
3 did not show Folks Road extending south of 6th.
Pedrotti said Scenarios 1, 2, and 3 did not indicate either way. They =
were
silent on the issue. Those Scenarios neither endorsed nor non-endorsed
Folks Road going through. =20
Commission Schauner said Scenario 3 revised did in fact approve the
extension of Folks Road south of 6th Street. He asked what would be =
the
correct planning term for how Folks Road was described on Scenario 3
revised.
Pedrotti said the correct phrase would be that the Planning Commission
endorsed the connection of Folks Road from 6th Street down to Mulberry
Drive.
Commissioner Schauner said as he viewed the legend, it suggested that =
if
built as printed, Folks Road would connect Mulberry beyond south, down =
to
Grove Drive. =20
Pedrotti said yes.
Commissioner Schauner asked if it would be a direct link to Harvard =
Road.
Pedrotti said yes.
Commissioner Schauner noted that in the Planning Commission minutes,
Commissioners Schachter and Burress believed that there should be =
included
some explanation of the future expectations for Folks Road. He asked =
if
Planning had any sense of what the northern route of Folks Road would =
look
like.
Pedrotti said the Major Thoroughfares Map that was adopted with
Transportation 2025 showed Folks Road connecting to Peterson. It went =
up to
Peterson, but it did not go further north than Peterson.
Commissioner Schauner asked what status Folks Road would become under =
that
Master Plan from Peterson south.
Pedrotti said the road would be a collector the entire way.
Commissioner Schauner asked if it would be a collector street from =
Peterson
all the way to Harvard.=20
Pedrotti said yes.
Commissioner Schauner asked what specifically was the Commission being =
asked
to do with this issue. He said would the Commission be approving the
Planning Commission's recommendation that would include the extension =
of
Folks Road south to Mulberry.
Wildgen said the past City Commission asked for this Area Plan.
Mayor Dunfield asked if the question was whether it was in the City
Commission's authority to alter the Planning Commission's direction.
Commissioner Schauner said yes.
Mayor Dunfield said the City Commission could adopt an Area Plan. They
could adopt Area Plan 3, revised and revised again if the City =
Commission so
chose to.
Sheila Stogsdill, Planner, said to reinforce that Area Plan showing =
that
connection was consistent with the Major Thoroughfares Plan that the
Planning and City Commissions approved earlier this spring. It was not
speaking to the timing of that improvement, but the Major Thoroughfares =
Map
laid out where collector and arterial streets were for the entire =
urbanized
area and helped them understand and plan what ultimately how those =
roads
needed to be built, to accommodate future redevelopment.
Commissioner Schauner heard from a number of people who lived in this
Harvard Road area that the traffic issues both in terms of volume and =
speed
had not been addressed.
Mayor Dunfield called for public comment.
Wayne Parks, Lawrence, was concerned about those issues for some time. =
He
said this was another case of lack of planning ahead of development. =
He
said Harvard should have been made a collector street a long time ago.
Marilyn Bittenbender, representing the owner of the Oakley tract, said =
they
were 15 months into this project and her client has been exercising
patience. She encouraged the City Commission to find a way to =
continue to
move this issue forward. =20
The plan that was currently in place, contemplated a portion of Folks =
Road
to address how access was taken to the development, but it essentially =
side
steps the issue of whether it should or should not be connected. =20
She said it was their impression that Planning Commissioner Schachter =
was
supportive overall with the concept except he wished there would have =
been a
further step in the discussion in continuing Folks Road to be connected =
to
include calming measures. She hoped there was a way to approve this =
plan
that would address that, either in addition to or separately, but allow =
this
issue to be moved forward to a final resolution.
Mayor Dunfield suggested as a way of getting this discussion rolling =
that
they had a couple of alternatives. One alternative was to approve =
Scenario
3 with the revision that they remain silent on the question of whether =
Folks
Road was shown or not.
The second alternative, which he was in favor of, was to accept =
Scenario 3
revised as shown with some language about the need to deal with issues =
of
Harvard Road and the traffic calming questions that the connection of =
this
road raised. He said looking at this issue from a long-term planning =
point
of view, he did not see that anyone disagreed including Planning
Commissioners Burress and Schachter. He said extending this road =
through
made sense for the neighborhoods and the City as a whole. =20
Commissioner Schauner said one concern was that if the City Commission
approved this land use Scenario 3 revised, and leaving open the =
question of
Folks Road and what would happened. He said if the City Commission =
approved
that, it would leave open to future Commissions or events a decision in =
his
view and would dramatically impact the people who live in that =
currently
developed area. =20
He would be interested in looking at a Scenario 3 revised with a =
condition
that before Folks Road were ever connected to Grove that all traffic =
calming
be accomplished on Harvard Road simultaneously with traffic calming =
where
Folks Road would meet Harvard and Grove. Essentially they would be =
tying
those 2 issues together so that they did not end up with getting Folks =
Road
open through to Harvard and leave open the unresolved current question =
of
traffic calming on Harvard.
Vice Mayor Rundle asked Stogsdill to describe and define collector =
streets?
Stogsdill said collector streets take the traffic from local =
neighborhoods
streets and carry it out to the perimeter arterial streets within a
neighborhood. What was in that west Lawrence area was Monterey Way on =
the
east and Wakarusa on the west. Harvard was the collector that went
east/west between those and because of several different past =
decisions,
related to specific development proposals there was no way out to the =
north
for that neighborhood which complicated the traffic on Harvard. There =
were
also many homes directly facing Harvard which was something staff was =
trying
to reduce in future collector streets situations. Folks would be a
collector that would help to provide another alternative in and out of =
the
neighborhood so not everyone would need to go along the entire stretch =
of
Harvard to get from one place to another.
Vice Mayor Rundle asked if Harvard was considered a collector.
Stogsdill said yes.
Vice Mayor Rundle said one of the proposals was to make Folks Road =
one-way
going north. He asked if that was compatible with the nature of =
collector
streets. It seemed if Folks was a collector connected to 6th, it could =
be
feeding traffic into Harvard which would be feeding at an arterial =
level.
Stogsdill said those decisions would typically be made at the design =
stage.
Staff did some preliminary traffic counts and modeling and found that =
there
was not an increase on Harvard and actually it helped to relieve the =
traffic
counts on Monterey Way because so many people had to go all the way =
east to
Monterey Way to get out of their neighborhood. Typically you would not =
see
one-way collectors unless there was a pair of collector streets.
Commissioner Schauner asked if Scenario 3 revised permit single-homes =
to be
built facing Folks Road as it was extended south of 6th.=20
Stogsdill said it could potentially have some single-homes. She said =
the
area that Pedrotti mentioned about a rezoning request in the southeast
corner and was obviously a narrow tract of ground. She said staff had
talked to the applicant about having a shared access point so they did =
not
have an access point for each individual lot. They looked at the =
potential
redevelopment of the property on the east side.
Vice Mayor Rundle said under the normal development guidelines, if =
someone
was building a new collector street, would they or would they not have
driveway access all along the way as Harvard did.
Stogsdill said the policy in Horizon 2020 recommended that they limit =
direct
access on collectors. She said they had looked at new preliminary =
plats
further west and had recommended minimizing those. She said it was a
balancing act in that you don't necessarily want to have your collector
streets be a long line of rear yard fences. She said staff looked at =
having
some rear yard, some side yard, and potentially a few front accesses, =
but
certainly limiting them so that they were not the standard.
Vice Mayor Rundle asked if collector streets were ever 4 lane streets.
Stogsdill said no.
Vice Mayor Rundle said if we were going to do as street like Harvard =
again,
they would not have all those driveways, but because there was =
driveways
along Harvard was why they were talking about one-way access and =
traffic
control. He said putting this on a Major Thoroughfares Map had to =
balance
with the other things they had done in terms of development of that =
area.
Commissioner Schauner said when highway 40 was improved, how far east =
would
the median extend.
Wildgen said to Champion Lane.
Commissioner Schauner asked if Harvard was originally designated a =
collector
street.
Stogsdill said yes.
Commissioner Schauner asked how they ended up with all of those houses
having a separate entrance onto a collector street.
Stogsdill said the policy that recommended that not be the case was in
Horizon 2020. The preliminary plats for that area began many years =
before
Horizon 2020.
Commissioner Schauner said so it was a timing issue.
Stogsdill said staff has learned along the way.
Commissioner Schauner said another concern was the substantial amount =
of
development on Peterson Road. He said there was a proposed 230 or 240
bedroom development on the northwest corner of Peterson and Kasold. He =
said
if Folks Road did in fact extend to Peterson, he shared concern about =
the
volume of traffic on Folks as it seeks its way to and from those
developments into town. He remained concerned about the impact of that =
on
Harvard. Because those Harvard intersections were fairly small, =
building a
roundabout would be a difficult task without substantial expense. He =
wanted
a better sense of what really worked here to calm or make less favored
traffic down Harvard. Perhaps an extension of Folks did take some of =
the
traffic off of Monterey Way, but he did not know what it did for the =
people
on Harvard.
Mayor Dunfield said again, in discussion at the previous City =
Commission on
this matter, there were traffic modeling exercises done to look at that
issue. According to the modeling, they were not going to be adding to =
the
difficulties on Harvard. He said maybe he was unreasonably optimistic, =
but
it seemed that providing that additional way to get in and out of =
Harvard
was going to help the neighbor along Harvard Road rather than forcing =
all of
the traffic to go to Monterey or Wakarusa.
He thought Commissioner Schauner's suggestion about tying the =
completion of
Folks Road to the traffic calming efforts on Harvard was a good idea.
Commissioner Highberger said it did not make sense to approve an Area =
Plan
without determining whether or not there was a collector running =
through it.
On the other hand, he thought this issue should not be delayed any =
further.
He wanted to see the traffic studies before he made any final =
decisions. He
knew the Commission had adopted the Transportation Plan that had this =
as a
collector, but that was fairly early on in his tenure with this =
Commission.
He was comfortable with Scenario 3 revised provided that it would not =
be
committing the City Commission to allowing Folks Road to go through as =
a
collector without further study.
Vice Mayor Rundle said the Commission's discussion of this issue =
indicated
that they were unresolved in the nature of the extension of Folks Road. =
He
would be comfortable with approving Folks Road as indicated, but making =
sure
that the Planning Commission knew that the City Commission was =
concerned
about the way this connection was made and when they looked at that =
Final
Development Plan, just because there was a straight line there, did not =
mean
that was what the City Commission wanted to see on the Preliminary
Development Plan.
Mayor Dunfield said when it came to the ultimate decision to extend =
Folks
Road, the City Commission was going to want to be satisfied that the =
way it
was done helped solve problems on Harvard and the neighborhood and did =
not
create new problems.
Commissioner Schauner agreed with the Mayor's interpretation as a =
general
statement, but he would like more substance on that interpretation. He =
said
linking the traffic calming devices where the extended Folks Road met =
the
existing road with finishing the traffic calming activity on Harvard =
was
important. He said that has been discussed and there had been some
temporary calming devices, but now those devices were removed. =20
Wildgen said staff could give an update to the City Commission about =
that
process. =20
Mayor Dunfield agreed. He said it sounded like there was a resolution =
to
this issue. He thought the Commission was ready to go with Scenario 3
revised, but they wanted to make sure the minutes reflected that the =
traffic
calming issues needed to be addressed on Harvard and when a final =
extension
did take place, that it did so in a way that helped the neighborhood.
Vice Mayor Rundle said the traffic modeling that was done, would it not =
have
included the full built out of the area that Commissioner Schauner =
referred
to. The models did not encompass that type of data.
Stogsdill did not know specifically, but the 2025 model assigned land =
uses
to all of that area that was in the proposed urban growth area to =
establish
some trip generation rates. She believed there would have been =
development
north of Peterson Road included in the model and that would had been =
the
multi-family at the corner of Peterson and Kasold, additional =
single-family
or low density to the west, north of Peterson Road. She believed there =
was
some traffic that was accounted for.
Mayor Dunfield said it was a projection of the growth based upon =
assigned
land uses, but not based on particular development plans.
Commissioner Highberger asked Bittenbender if her client's plans were
seriously impacted by the decision whether or not to extend Folks Road =
all
the way to Harvard.
Bittenbender said it depended on what the Commission did. The proposal
showed 2 pieces of Folks Road that did not meet. It showed a street =
that
served the single-family development with a looped road that connected =
back
and then went south. It showed an additional piece of Folks Road that =
came
from 6th, south that accessed the multi-family and office portion, but =
they
did not connect. It was left open to the City Commission's =
determination of
what that would eventually look like. She did not represent the people =
who
own those properties on Folks Road other than the 2 pieces that they =
had
access through. She said those people that front onto Folks Road were =
not
part of the development plan, but the development plan showed the =
pieces
that were under control at the ends and nothing in the middle.
Commissioner Highberger asked Bittenbender, if the road ended up not =
going
through, would that be a hardship on her client.
Bittenbender said no.
Moved by Schauner, seconded by Rundle, to approve Scenario 3 revised =
with
the further condition that "if" and "when" Folks Road was extended =
south of
6th Street to connect with the existing Mulberry Drive, then the =
traffic
calming devices at the Mulberry/Folks Road intersection would be =
completed
concurrently with a completion of the traffic calming work on Harvard =
Road
which has been in place and/or was currently contemplated to calm the
traffic on Harvard Road. Motion carried unanimously. (18)
Mayor Dunfield asked Chuck Soules, Public Works Director, about the =
removal
of those temporary traffic calming devices on Harvard.
Soules said David Woosley, City Traffic Engineer, met with the Harvard
neighborhood group to discuss ideas in attempting to calm traffic. He =
said
two traffic circles were installed with concrete barrier curb which was
stacked in the middle of an existing intersection. He said staff did =
not
make any construction changes in an attempt to see what the effects =
were
with those temporary devices. =20
He said those temporary devices were typically installed for =
approximately 6
months, but the devices on Harvard were there longer. He said those =
devices
were removed and a survey was sent to all of the property owners who =
were
directly affected in the area. He said Woosley then summarized those
surveys. He said there was not a consensus. =20
Since that time, staff looked at the speed hump policy. He said some =
of the
property owners in that area suggested speed humps instead of traffic
circles. He said Woosley has arranged some options and staff would =
need to
address those options with the neighborhood which was attentively =
scheduled
for July 10, 2003.=20
Mayor Dunfield said among the people that had contacted Soules were =
some of
the officers in the Quail Run Neighborhood Association. He was not =
sure how
their boundaries were defined, but he wanted Soules to make sure that =
staff
extended an invitation to anyone within that Neighborhood Association.
Soules agreed. He said the public meeting would be on the City's =
website.
Commissioner Schauner asked if it would be reasonable to have as an =
option,
widening those intersections where there were roundabouts or circles.
Soules said when staff reviewed all of the different issues, the =
temporary
traffic circles that were installed did not affect the curb line and =
they
did not push the traffic around far enough to slow traffic down the way =
a
traffic circle was intended to. When this went to a final design it =
did
push those curbs out. He said there was a driveway issues at Harvard =
and
Grove.
(19)
During the Public Comment part of the meeting Wayne Parks addressed the
Alternative High School and Vocational School. He said those schools =
would
give training to those individuals. =20
He also addressed Folks Road. He wanted to give the City Commission =
warning
about possible problems. He said the north half of Folks Road on the =
west
side would never be developed. In fact, the valley through there was =
not to
be developed. The problems were beyond the north end of Monterey Way, =
Folk
Road, and Wakarusa Drive that dropped off into no-mans land between =
there
and the Farmer's Turnpike. He was sure some developer would buy that =
land
and would want to develop it. He said the City needed to make plans =
before
there were potential problems. He said there were no collector streets
between Kasold and Trail Run Road so it would be complicated once that =
land
was developed. He said there would be problems with flooding and =
increased
traffic because of the lack of collector streets.
He asked if the City needed to guarantee investors their land uses at =
the
general publics benefit district expenses. =20
During the Commission Items part of the meeting, Mayor Dunfield said =
there
had been a flurry of letters between the City and K.U. concerning a =
proposed
University zoning district. He said it was at the point where the City =
and
K.U. needed to replace the letters, press releases, and the newspaper
editorials with some real dialogue. This zoning controversy was not =
unusual
nor was it new. He said K.U. has known about this City's =
re-codification of
zoning project for approximately 2 years. He said K.U. had a draft of =
the
document that created the University zoning district for months. There =
has
not been an opportunity for close review and dialogue between Planning
Staff, City Commissioners, and University Officials. =20
The intersection of City and University land use planning was a =
delicate
one. It was no more acceptable to treat K.U. as just another local =
landlord
than it was for K.U. to behave as if was a law unto itself. The
relationship between Lawrence and its Universities provided many =
benefits
for all of them. In fact, it was essential to the success for both =
K.U. and
the City. He said an issue like zoning could not be allowed to obscure =
or
under mind that relationship. =20
Mayor Dunfield would like to accept the Provost's suggestion that the =
City
establish a committee to discuss this relationship. He proposed that
committee consist of 2 University Representatives, 2 City Staff
representatives, 1 City Commissioner, and 1 Planning Commissioner. =
Staff at
both the University and City could select the appropriate people for =
that
committee. He suggested Terry Riordan as the Planning Commissioner and =
also
Commissioner Highberger to represent the City Commission on that =
committee.
He hoped the City could convey that idea to the Provost to see if they =
could
get a dialogue setup and sort out how the zoning interface between the
University and the City was going to work.
Vice Mayor Rundle was pleased to see that issue move in that direction. =
He
hoped they would have a serious, meaningful dialogue through this =
process.
Commissioner Highberger mentioned that he read the RFP for the Living =
Wage
issue proposed by the Chamber of Commerce and he had some concerns =
about the
proposal. He asked that issue be placed on next week's City Commission
agenda.
Mayor Dunfield asked staff to invite the folks from PRI to see if they
wanted to be involved in that discussion and whether Lynn Parman, =
Lawrence
Chamber of Commerce, would be available. =20
Commissioner Highberger said in light of the agenda for next Tuesday's =
City
Commission meeting, he suggested moving that discussion to a lighter =
agenda
because he expected to have a great deal of public comment. =20
Commissioner Schauner did not want to put off this issue for long =
because it
needed to be addressed.
Wildgen suggested discussing in an early July City Commission meeting =
to
address the Living Wage issue. =20
Moved by Highberger, seconded by Schauner, to adjourn at 7:50 p.m. =
Motion
carried unanimously.
APPROVED:
=09
_____________________________
David M Dunfield, Mayor
ATTEST:
___________________________________
Frank S. Reeb, City Clerk
CITY COMMISSION MEETING MINUTES - JUNE 17, 2003
1. Bid - 2 medium duty single axle trucks to KCR International for =
$83,804.
2. Bid - 2 heavy duty snow plows to Knapheide for $10,594.=20
3. Bid - 2 sand/salt spreaders to Murphy Tractor for $11,974.=20
4. Bid - 2 heavy duty truck bodies to Truck Parts & Equipment for =
$25,912.
5. Ordinance No. 7656 - 1st Reading, "no parking" 700 blk of Lake St.
6. Ordinance No. 7657 - 1st Reading, "35 mph speed limit" between =
Crossgate
& Wakarusa and on Crossgate between Clinton Pkwy & 27th.
7. Ordinance No. 7654 - 2nd Reading, condemnation, 835 E 13th (13th & =
Oregon
Project)
8. Ordinance No. 7655 - 2nd Reading, temporary alcohol sales, Lawrence
Municipal Airport, July 16.=20
9. Site Plan - (SP-05-28-03) Portable Addition to S Junior H.S., 2734
Louisiana.
10. Prelim Dev Plan - (PDP-09-09-02) Wyndam Pl Senior Residence, W side =
of
Crossgate, N of 27th.
11. Rezoning - (Z-04-08-03) 3.995 acres, from RO-1B to O-1, W of SW =
corner
of W 6th & E 1100 Rd. (Folks Rd).
12. Rezoning - (Z-04-11-03) .31 acre, M-2 to C-4, 311-317 N 2nd.
13. Annexation Request - Dean & Sheri Penny, 24,000 sq. ft., 952 N 3rd.
14. Subordination Agreement - Deborah Porter, 828 Madeline Ln.
15. City Manager's Report - Airport Tax Exemptions.
16. Proposal -Transit System/KU=20
17. Stabilization Work - Carnegie Library, 9th & Vermont
18. Area Plan - Oakley Area, 6th & Folks.
19. Temporary Traffic Calming - Harvard Rd.
June 17, 2003
City Commission Minutes
Page 26=20
_____________________________
Lisa K. Patterson
Communications Coordinator
City of Lawrence
PO Box 708
Lawrence, KS 66044
(785) 832-3406
fax (785) 832-3405
lpatterson@ci.lawrence.ks.us
http://www.lawrenceks.org