[E-minutes] City Commission meeting minutes of December 17, 2002
Diane Trybom
dtrybom@ci.lawrence.ks.us
Mon, 6 Jan 2003 10:31:57 -0600
December 17, 2002
The Board of Commissioners of the City of Lawrence met in regular session at
6:35 p.m., in the City Commission Chambers in City Hall with Mayor Hack
presiding and members Dunfield, Henry, and Kennedy present. Commissioner
Rundle was absent. Lawrence High School representative, Zack Elmore was
present.
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the City Commission meeting minutes of December 10,
2002. Motion carried unanimously.
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the Traffic Safety Commission meeting minutes of
December 2, 2002; the amended Sign Code Board of Appeals meeting minutes of
November 7, 2002; the amended Board of Zoning Appeals meeting minutes of
November 7, 2002; Draft Sign Code Board of Appeals meeting minutes of
December 5, 2002; the Draft Planning Commission meeting minutes of November
20, 2002; the Board of Electrical Examiners and Appeals meeting minutes of
October 2, 2002; the Grant Review Board meeting minutes of October 14, 2002;
the Parks and Recreation Advisory Board meeting minutes of November 12,
2002; the Public Health Board meeting minutes of October 21, 2002; the
Aviation Advisory Board meeting minutes of October 30, 2002; and, the
Library Board meeting minutes of November 18, 2002. Motion carried
unanimously.
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve claims to 373 vendors in the amount of $2,070,050.42
and payroll from December 1, 2002 to December 14, 2002, in the amount of
$1,282,929.48. Motion carried unanimously.
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to concur with the recommendation of the Mayor and appoint to the
Douglas County Advocacy Council on Aging, Lewis Roberts, to fill the
position vacated by Verna Woods and will expire on December 31, 2005;
appoint to the Library Board, Terry Leibold, to the position that will be
vacated by Julie Borchardt, which will expire on September 30, 2005; and,
reappoint to the Human Relations Commission, Rise Wudarczyk, to an
additional term that will expire on September 30, 2005. Motion carried
unanimously.
The 2003 Parks and Recreation concessions contract with Lawrence Athletic
Concession was withdrawn from the consent agenda.
(1)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the contract with Huxtable and Associates in the amount
of $60,030 for replacement of heating, ventilating and cooling (HAVC) unit
and controls for the Police Department Investigation & Training Center (ITC)
at 4820 West 15th Street. Motion carried unanimously.
(2)
As part of the consent agenda, to approve the purchase of seven (7) 2003
Ford Crown Victoria police vehicles fro Olathe Ford in the amount of
$145,901 for the Police Department traffic unit. The Federal Traffic Safety
grant, administered by KDOT, provides eighty percent reimbursement for this
purchase. Motion carried unanimously.
(3)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to authorize the City Manager to execute an engineering design
contract with Bartlett & West Engineers for, 12th Street and Mississippi
Street stair improvements, in the amount of $12,500. Motion carried
unanimously. (4)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to authorize the City Manager to execute and engineering design
contract with Bartlett & West Engineers for 23rd Street and Louisiana Street
sanitary sewer improvements, in the amount of $4,850. Motion carried
unanimously. (5)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the workers' compensation excess insurance coverage for
2003 with Employers Reinsurance Corporation in the amount of $30,658.
Motion carried unanimously.
(6)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the purchase of 12 Motorola MW 800 units (mobile data
hardware) for the Fire/Medical Department in the amount of $65,790. Motion
carried unanimously.
(7)
The City Commission reviewed the bids for one combination jet/vacuum truck
for the Utilities Department. The bids were:
BIDDER BID AMOUNT
Burnup Equipment $191,464.00
Sellers Tractor Company $199,512.00
Utility Maintenance Contractors $226,845.03
Key Equipment & Supply No Bid
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to award the bid to Utility Maintenance Contractors, in the amount
of $226,845.03, because the two low bids did not meet several of the
specifications. Motion carried unanimously.
(8)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to place on first reading, Ordinance No. 7597, adopting floodplain
regulations for the City of Lawrence. The Division of Water Resources has
approved the draft ordinance authorized by the City Commission. Motion
carried unanimously.
(9)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to adopt Resolution No. 6445, establishing the City boundaries for
the City of Lawrence. Motion carried unanimously. (10)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the site plan (SP-10-73-02) for the Retail Tire Shop at
1711 West 6th Street, subject to the following conditions:
1. Submission of a revised site plan indicating:
a. A note stating that public improvement plans for new street
improvements, sidewalks, curbs and other work in the right-of-way must be
submitted to the Public Works Department for approval;
b. A note stating that occupancy permits for proposed buildings will
not be issued until the required public improvements are complete, final
inspected and accepted by the Public Works Department;
c. The Book and Page reference of the recorded cross-access easements
between Lot 1 and Lot 2;
d. Revised northeast orientation of the trash enclosure to allow for
angled truck access.
e. Revise 20-1204 note on plan to correct square footage;
2. Execution of Site Plan Performance Agreement; and,
3. Filing of the final plat of the College Motel Addition prior to
release of the site plan to Neighborhood Resources.
Motion carried unanimously.
(11)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to receive the recommendation from the Planning Commission to
proceed with the annexation of property located at 1752 East 1300 Road,
northeast corner of Riverridge and North Iowa; and, refer to staff for a
report. Motion carried unanimously.
(12)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to concur with the Traffic Safety Commission's recommendation to
deny the request to remove the raised island that separates the East Heights
Elementary School drop-off/pick-up area for Haskell Avenue; and, direct
staff to prepare the appropriate ordinance. Motion carried unanimously.
(13)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to concur with the Traffic Safety Commission's recommendation to
install a temporary partial diverter on Arizona Street between 6th Street
and 8th Street. This temporary device will be constructed with materials
currently in the shop. However, there are no funds currently budgeted to
construct this device permanently if that is the decision that is made in
the future. Motion carried unanimously.
(14)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to concur with the Traffic Safety Commission's recommendation to
construct a pedestrian refuge island with a crosswalk on 15th Street, just
west of Brook Street. There are no funds currently budgeted to construct
this island. Motion carried unanimously.
(15)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve the license agreement with the Lawrence Wesleyan Church
to place a monument sign in an easement. Motion carried unanimously.
(16)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to authorize the Mayor to execute an Advised Endowment Fund
Agreement for the Parks and Recreation with Douglas County Community
Foundation. Motion carried unanimously.
(17)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to approve an agreement with FBD Consulting, Inc., for the 2003
Compensation Plan Study. Motion carried unanimously.
(18)
As part of the consent agenda, it was moved by Kennedy, seconded by
Dunfield, to authorize the Mayor to sign an agreement with Kansas Department
of Transportation for improvements to 31st and Iowa and adopt Resolution No.
6448, relating to benefits obtainable by Cities under the Federal and State
Aid Program for US-59 (Iowa) and 31st Street intersection portion of 31st
Street. Motion carried unanimously. (19)
During the City Manager's report, Mike Wildgen said the Serologicals
Corporation has submitted an application for Property Tax Abatement. The
original application along with supporting documentation should arrive on
December 18, 2002. The Public Incentive Review Committee will review the
application on Thursday, January 9, 2003 at 4:00 pm.
Wildgen reported that the League of Kansas Municipalities and the Kansas
Association of Counties has announced the filing of a lawsuit seeking
reinstatement of the $48 million in demand transfer payments.
Wildgen also reported that bids were received for the proposed T-hanger
project and are being reviewed by the Aviation Advisory Board. A
recommendation from the board will be addressed at the January 7th City
Commission meeting.
(20)
Moved by Henry, seconded by Kennedy, to refer Serological
Corporation's tax abatement request to the University of Kansas Policy
Research Institute for a Cost/Benefit Analysis. Motion carried unanimously.
(21)
The proposed repair/improvements to Crossgate Drive north of Clinton Parkway
was deferred until January.
(22)
Ed Mullins, Finance Director, presented the staff report concerning a
refunding bond sale. These bonds were issued in 1996 and had call dates
that would allow the City to execute "cross over refunding." He said they
would issue new bonds to pay for the next two years and once those bonds
were called, the City would call all the bonds and use those proceeds from
those bonds to payoff new debt at a lower interest rate.
He said the City issued a bond for Series 2003-A, for approximately
$4,300,000 saving approximately $300,000 and Series 2003-B, for
approximately $10,000,000 saving $480,000. He said the City would realize
over a $1,000,000 in savings over the next 20 years. The Debt Service
Policy specifies a 3.0% return, but with both of these bond issues, the City
would see a 4.0% return. Because of the favorable interest rate
environment, the City will be able to reduce the amount of refunding debt
being issued by a total of $115,000.
Mullins informed the City Commission that one of the bidders retracted their
bid for Series 2003-B.
The City Commission reviewed the bids for General Obligation Bonds, Series
2003-A. The bids were:
UNDERWRITER TRUE INTEREST COST %
George K. Baum & Co. 3.506123
US Bancorp Piper Jaffray 3.557817
Morgan Stanley, Dean Witter & Co. 3.562704
A.G. Edwards & Sons, Inc. 3.570989
Stern Brothers 3.615612
Hutchison, Shockey, Erley 3.649855
Moved by Kennedy, seconded by Henry, to award the bid to George K. Baum &
Co., for the True Interest Cost of 3.506123%. Motion carried unanimously.
(23)
Moved by Kennedy, seconded by Henry, to declare an emergency and adopt on
first and second reading Ordinance No. 7612 authorizing the sale of General
Obligation Bonds, Series 2003-A. Aye: Dunfield, Hack, Henry, and Kennedy.
Nay: None. Motion carried.
(24)
Moved by Kennedy, seconded by Henry, to adopt Resolution No. 6446,
authorizing the sale of General Obligation Bonds, Series 2003-A. Motion
carried unanimously. (25)
The City Commission reviewed the bids for General Obligation Bonds, Series
2003-B. The bids were:
UNDERWRITER TRUE INTEREST COST %
George K. Baum & Co. 3.713755
US Bancorp Piper Jaffray 3.719938
Legg, Mason, Wood, & Walker Inc. 3.762966
A.G. Edwards & Sons, Inc. 3.766463
Moved by Kennedy, seconded by Henry, to award the bid to George K. Baum &
Co., for the True Interest Cost 3.713755%. Motion carried unanimously.
(26)
Moved by Kennedy, seconded by Henry, to declare an emergency and adopt on
first and second reading Ordinance No. 7613 authorizing the sale of General
Obligation Bonds, Series 2003-B. Aye: Dunfield, Hack, Henry, and Kennedy.
Nay: None. Motion carried.
(27)
Moved by Kennedy, seconded by Henry, to adopt Resolution No. 6447,
authorizing the sale of General Obligation Bonds, Series 2003-B. Motion
carried unanimously.
(28)
Karin Rexroad, Public Transit Administrator, presented the year-end report
for the Lawrence Transit System. She presented a photo display board of the
Transit System that was prepared by a student in a photography class at
Lawrence High School. She said this display board was an excellent
representation of the Transit System and they would be using this display at
several meetings. She wanted to thank City Commission, City Management, MV
Transportation, the Public Transit Advisory Committee (PTAC), and the
transit system riders for their support for public transportation.
Rexroad said the Public Transit Advisory Committee (PTAC) had made a
decision to meet every other month and use the alternate months for
committee meetings to do in-depth work on route reviewing, scheduling,
coordinating with K.U., and also, where to locate the downtown transfer
station. In addition, they would schedule their meetings to 4:00 pm so that
more people could attend or serve on their committee.
She informed the Commission of the accomplishments that the Transit System
has provided. She said the fixed route ridership increased by 60% over 2001
providing over 230,000 riders.
On the Para-transit side, they had instituted a lot of efficiencies and
provided quality service, but that service has not increased which means
that they are making the fixed route system accessible to more individuals
and opens up a world of independence to people. She said the goal of the
Transit System is to have a fixed route system that makes it accessible to
all citizens.
Many people have expected this Transit System to be matured. It takes three
to five years for a service to reach maturity, but the transit system has
only been in Lawrence for two years.
The Lawrence Transit System's administrative offices have relocated to the
900 Block of New Hampshire. She said this has been a good location for
committee meetings.
Rexroad said the transit system generated $122,000 in fares this year
compared to last year at $100,000. She said their fare box revenue almost
equals their state funding. She also said their federal dollars exceeded
the local dollars that were used. They have been doing an excellent job of
leveraging their local and state dollars to get the maximum benefit from
their federal dollars. She said maintenance on vehicles is reimbursed at
80/20 percent as well as the Para transit system.
In the coming year, they will be looking at more shelter sites, increase
signage, explore the "bus bay" concept which allows transit vehicles to pull
completely off a street while boarding or de-boarding passengers, and
working with the Chamber's Economic Development Business Retention Program.
She said the transit system's pledge to the City Commission and citizens of
Lawrence is continued improvement in the system. They have developed, with
the Communications Coordinator, an aggressive communication plan which
involved education and looking at partnerships.
Commissioner Kennedy asked Rexroad if State funds would be available in the
future because this transit system was funded through KDOT and the
Commission was concerned that they would take part of that funding.
Rexroad said an email was received from KDOT's Program Manager and he was
worried that the State would lose $6,000,000. She said it was likely that
the Transit System would receive a cut.
Mayor Hack asked about the exploration of K.U. shared passes.
Rexroad said that idea was not going well. She said they were hoping to
meet with the K.U. Board and talk about the shared passes in January.
Mayor Hack called for public comment.
After no public comment, the City Commission received the Lawrence Transit
System year-end report.
(29)
Mayor Hack called a public hearing for the vacation of the east half of the
right-of-way of 5th Street between Lots 15 and 16 in North Lawrence.
Chuck Soules, Public Works Director, presented the staff report for the
vacation of the east half of the right-of-way of 5th Street between Lots 15
and 16 in North Lawrence. He said 5th Avenue was platted and the
right-of-way runs into the levy. There are no plans to extend the road to
the levy. The applicant only wanted to vacate the east half because his
neighbor is not interested in clearing the remaining part of the
right-of-way. Vacating only half the right-of-way was different, but it
would allow access back to the levy and the storm sewer. He said the City
needed to retain a 20-foot easement for that storm sewer.
Moved by Dunfield, seconded by Kennedy, to close the public hearing. Motion
carried unanimously.
Moved by Kennedy, seconded by Henry, to approve the Order of Vacation of the
east half of the right-of-way of 5th Street between Lots 15 and 16 in North
Lawrence. Motion carried unanimously. (30)
Mayor Hack called for public comment.
Mary Siegrist, Lawrence, congratulated the City Commission because it was
the first time in the history in the City of Lawrence, year round nightly
shelter is provided to the zero tolerant homeless, but our homeless need
much more. Our citizens need around the clock warming shelter. She said
there has been no person or corporation in Lawrence that has stepped up to
offer a facility nor their pocket books to help meet the needs of these
desperate people.
She said the Salvation Army Director, Rich Forney, agreed to provide shelter
"if" the Coalition for Homeless Concerns provided the volunteers for
supervision. She said Steve Ozark from the Trinity Lutheran Church took on
the responsibility of filling those slots for the homeless. She asked for
people to volunteer 4 hours of their time, which was from 8:00 am to 12:00
pm, 1:00 pm to 5:00 pm, and 5:00 pm to 9:00 pm. She said if anyone willing
to volunteer their time, email Steve Ozark at: oztalent@aol.com
<mailto:oztalent@aol.com> or telephone at: 841-5335.
Saunny Scott, Lawrence, said she has worked with the homeless in Lawrence
for 20 years. She has done a lot of work to help the homeless and they
became her family. She was trying to become a board member of Project
Acceptance as she has been before. She invited the Lawrence community to a
Christmas dinner held at First United Methodist. She said the homeless
needed support and wished everyone were able to take in a homeless person.
(31)
Commissioner Kennedy said he was at the Lawrence Community Blood Center
participating in the ribbon cutting. While he was there, he donated a pint
of blood and challenged everyone at this event to donate blood. He said
this center was an exceptional facility.
Mayor Hack wished the City Commission and City staff "Happy Holidays" and
said this was a challenging time for our community, state, and nation and we
needed time to rest and be with our families in order to rejuvenate
ourselves for the upcoming year. Moved by
Dunfield, seconded by Kennedy, to approve the 2003 City Commission meeting
calendar. Motion carried unanimously. (32)
Moved by Kennedy, seconded by Dunfield, to adjourn at 7:15 p.m. Motion
carried unanimously.
APPROVED:
_____________________________
Sue Hack, Mayor
ATTEST:
___________________________________
Frank S. Reeb, City Clerk
CITY COMMISSION MEETING MINUTES - DECEMBER 17, 2002
1. Heat, Vent & Cool Contract - PD Investigation & Training Ctr to
Huxtable & Assoc. for $60,030.
2. Vehicle Purchase - 7, 2003 Ford Crown Victoria for PD from Olathe
Ford for $145,9801.
3. Engineering Design Contract - 12th & Miss stair improvements to
Bartlett & West Engineers for $12,500.
4. Engineering Design Contract - 23rd & Louisiana sanitary sewer
improvements to Bartlett & West Engineers for $4,850.
5. Worker's Compensation excess insurance coverage for 2003 - to
Employers Reinsurance Corp. for $30,658.
6. Motorola MW 800 units - Purchase 12 units for Fire/Medical for
$65,790.
7. Parks & Rec concession contract - Lawrence Athletic Concession.
8. Bid - Jet/Vacuum truck for Utilities to Utility Maintenance
Contractors for $226,845.03.
9. Ordinance 7597 - 1st Reading, flood plain regulations.
10. Resolution 6445 - City boundaries.
11. Site Plan - (SP-10-73-02) Retail Tire Shop, 711 W 6th.
12. Annex - 1752 E 1300, NW corner of Riverridge & N Iowa.
13. TSC - Deny raised island that separates E Heights Elementary
drop-off/pick up area for Haskell Ave.
14. TSC - Temporary partial diverter on Arizona between 6th & 8th.
15. TSC - Construct pedestrian refuge island with crosswalk on 15th, W
of Brook.
16. License Agreement - Lawrence Wesleyan Church, monument sign.
17. Advised Endowment Fund Agreement - Parks & Rec with Douglas County
Community Foundation.
18. Compensation Plan Study Agreement - FBD Consulting
19. Resolution No. 6448 - KDOT improvements, 31st & Iowa
20. City Manager's Report.
21. Tax Abatement - Serological Corp., refer to University of KS Policy
Research Institute for cost/benefit analysis.
22. Repair & Improvements deferred - Crossgate Drive N of Clinton Pkwy
23. Bids -Refunding Bond Sale - GOB, Series 2003-A.
24. Ordinance No. 7612 - 1st & 2nd Reading, GOB 2003-A
25. Resolution No. 6446 - Authorize Sale of GOB, Series 2003-A.
26. Bids - Refunding Bond Sale - GOB, Series 2003-B.
27. Ordinance No. 7613 - 1st & 2nd Reading, GOB Series 2003-B
28. Resolution No. 6447 - GOB, Series 2003-B.
29. Lawrence Transit System - year end report.
30. Public Hearing - Vacation of E ½ of R-O-W of 5th between lots 15 &
16 in N Lawrence.
31. Public Comment - Volunteer for Homeless discussion.
32. 2003 City Commission meeting calendar approved.