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CITY COMMISSION AGENDA ITEM |
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Department: |
Municipal Services and Operations |
Commission Meeting Date: March 5, 2019 |
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Staff Contact: |
Bob Brower, Operations Superintendent Robert Aaron, Fleet Manager |
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Recommendations/Options/Action Requested: |
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Approve the purchase of one (1) Stepp STPH 4.0 truck mounted patch body from American Equipment, in the amount of $107,236.00, utilizing HGAC cooperative contract and one (1) truck chassis purchase, in the amount of $81,548.00, utilizing the MACPP cooperative contract as part of the 2019 equipment replacement schedule (CIP# PW22F13). |
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Executive Summary: |
Street operations had identified the replacement of unit #377 in the 2019 budget and 2019 CIP (CIP# PW22F13). Unit #377 has been identified to meet the replacement criteria that utilize age, maintenance, and upkeep. This unit is the primary piece of equipment for maintenance and repair of daily asphalt street deficiencies. City staff have evaluated several vendors and recommend purchasing a patch body from STEPP manufacturing with the delivering vendor of American Equipment utilizing the HGAC cooperative contract. City staff recommends purchasing the truck chassis through the Kansas City (MACPP) metro cooperative. Cooperative purchasing pricing was obtained utilizing the HGAC contract and MACPP metro contract.
City Purchasing Policy 3.2A permits the use of cooperative purchasing contracts when the unit of government assuming administrative responsibility for the contract conducts its purchasing operations according to the principles of open competition. Both the HGAC and Kansas City Metro Cooperative (MACPP) use competitive bidding processes consistent with the city’s standards.
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Strategic Plan Critical Success Factor |
Asset Management Core Services |
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Fiscal Impact (Amount/Source): |
The fiscal impact to the City is $107,236.00 for the patch body assembly and $81,548.00 for the chassis. This unit pricing includes a trade for unit #377. This replacement is funded in the 2019 Budget and CIP (CIP# PW22F13). Funding is assigned to account# 214-3-3800-6005. |
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Attachments: |
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Reviewed By: (for CMO use only) |
☐TM ☐DS ☐CT ☒BM |