CITY COMMISSION

MEETING AGENDA

November 6, 2018 - 5:45 p.m.

(Posted on webpage at 4:45 p.m. on November 1, 2018)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

11/05/18 @ 4:30 p.m.:

· Updated Consent Agenda Item No. 8 (a) – Declare an emergency and adopt on first and second readings Ordinance No. 9574, providing for the issuance of Water and Sewage System Improvement Revenue Bonds, Series 2018 of the City of Lawrence, Kansas to J.P. Morgan Securities, LLC;

· Updated Consent Agenda Item No. 17 - Receive the economic development Catalyst program application from Screen-It Graphics of Lawrence, Inc., dba Grandstand Glassware + Apparel to assist with its expansion project at 3840 Greenway Circle in East Hills Business Park;

· Updated Regular Agenda Item No. 3 - Consider authorizing the City Manager to enter into a contract with First Transit, Inc., to provide public transportation services from January 1, 2019 through December 31, 2023, added final negotiated service agreement and updated attached staff memo to reflect final negotiated rates; and

· Updated the City Manager’s Report.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1.	Proclaim Thursday, November 8, 2018 as Celebrate Marine Corps Birthday.

2.	Proclaim the month of November 2018 as Alzheimer’s Awareness Month.

B.	CONSENT AGENDA: Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
Mayor Boley removed item 8 for a separate vote. Moved by Commissioner Soden, seconded by Commissioner Ananda, to approve the consent agenda as below except for item 8. Motion carried unanimously. Play Video >

1.	Approve City Commission meeting minutes from 10/16/18.

2.	Receive minutes from various boards and commissions:

	Aviation Advisory Board meeting of 05/17/18 and 08/16/18
	Community Police Review Board meeting of 09/17/18
	Lawrence Cultural Arts Commission meetings of 08/08/18 and 09/12/18
	Lawrence Douglas County Advocacy Council on Aging meeting of 09/18/18
	Lawrence Douglas County Housing Authority meeting of 09/24/18
	Public Health Board meeting of 08/20/18
	Public Transit Advisory Committee meeting of 08/13/18
	Transportation Commission meetings of 08/06/18, 08/15/18, and 09/19/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items

	a)	Award bids for the 2018 Weatherization Grant Program as follows: Bid Memo & Attachments · Bid No. B1849 - Installation of storm windows to Kennedy Glass; · Bid No. B1850 - Installation of blown attic insulation to Green Factor Insulation; and · Bid No. B1851 - Weather-stripping of entry doors to Green Factor Insulation. Total amount of all bids not to exceed $43,250.45.

	b)	Approve the following items related to the 19^th Street Reconstruction Project - Phase B and Iowa Street and 19^th Street Pedestrian Tunnels (CIP #PW18E7): Bid Memo & Attachments

		1. Award Bid No. B1823 for the 19^th Street Reconstruction – Phase B and Iowa Street and 19^th Street Pedestrian Tunnels (CIP #PW18E7) to RD Johnson Excavating Company, in the amount of $6,033,878.95. 2. Approve Amendment No. 7, in the amount of $65,000, to Professional Engineering Consultants, for additional services related to CIP No. PW18E7. 3. Authorize the Mayor to execute a Supplemental City/State agreement between the City of Lawrence and the Kansas Department of Transportation for the construction of the 19^th Street and Iowa Street Pedestrian/Bicycle Tunnel Project. 4. Adopt Resolution No. 7273 authorizing repair, reconstruction and replacement of the pavement at Fire Station No. 5, pursuant to Charter Ordinance No. 40, and the issuance of General Obligation Bonds to pay the costs thereof, as part of the 19^th Street Reconstruction Project - Phase B. Staff Memo & Attachments

	c)	Authorize the City Manager to execute an agreement for the Clinton Reservoir and Kaw River water treatment plants lime reuse program, Proposal No. R1816, with RD Johnson Excavating Company, in the estimated amount of $135,000. Staff Memo & Attachments

7.	Adopt on first reading, the following ordinance(s):

	a)	Ordinance No. 9558, setting forth the duties and responsibilities of the Finance Department Director. Staff Memo & Attachments

	b)	Ordinance No. 9564, repealing existing Chapter 1, Article 4A, of the Code of the City of Lawrence, Kansas, regarding the position of City Auditor. Staff Memo & Attachments

	c)	Ordinance No. 9569, for a Text Amendment (TA-18-00121) to the City of Lawrence Land Development Code, Article 17, to permit Group Homes in the GPI district. This is a correction for a Text Amendment approved by City Commission on 5/15/18. Staff Memo & Attachments

	d)	Ordinance No. 9572, authorizing the issuance of Industrial Revenue Bonds, in the amount of $3,000,000, for Heritage Tractor to obtain a sales tax exemption on construction materials to rebuild their facility at 1110 E. 23^rd Street. Staff Memo & Attachments

	e)	Ordinance No. 9573, authorizing the issuance of Industrial Revenue Bonds, in the amount of $10,200,000, for the KCI Lawrence 153, LLC (VanTrust) Phase I project located on Block B, Lot 1 in Lawrence VenturePark. Authorize the Mayor to sign the performance agreement between the City of Lawrence and KCI Lawrence 153, LLC related to the Phase I project in Lawrence VenturePark. Staff Memo & Attachments

8.	Approve the following items related to the sale of Water and Sewage System Improvement Bonds, Series 2018, to J.P. Morgan Securities, LLC.: Staff Memo & Attachments - updated 11/05/18 Play Video >

	a)	Declare an emergency and adopt on first and second readings Ordinance No. 9574, providing for the issuance of Water and Sewage System Improvement Revenue Bonds, Series 2018 of the City of Lawrence, Kansas to J.P. Morgan Securities, LLC.

	b)	Adopt Resolution No. 7270 prescribing the forms and details of and authorizing and directing the sale and delivery of Water and Sewage System Improvement Bonds, Series 2018, of the City of Lawrence, Kansas.
Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to declare an emergency and adopt on first and second reading, Ordinance No. 9574; and, adopt Resolution No. 7270. Motion carried unanimously. Play Video >
9.	Adopt on second and final reading, Charter Ordinance No. 46, exempting the City of Lawrence, Kansas, from the provisions of K.S.A. 13-1024a and providing substitute and additional provisions on the same subject relating to general improvements and the issuance of bonds for the purpose of paying for said improvements; and repealing Charter Ordinance No. 27.

10.	Approve and execute an amended and restated sanitary sewer easement for a sanitary sewer line located the structure at 1519 W. 23^rd Street, associated with Site Plan, SP-18-00356, for Woofs, a dog day care. Staff Memo & Attachments

11.	Initiate rezoning, Z-18-00481, approximately 1.6 acres from IL (Limited Industrial) District to IBP (Industrial/Business Park) District, located at 1314 Research Park Drive. Staff Memo & Attachments

12.	Approve a request to rezone, Z-18-00355, approximately .150 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 829 Mississippi Street. Submitted by Homes with Heart LLC, property owner of record and adopt on first reading, Ordinance No. 9570. (PC Item 1; approved 9-0 on 9/26/18) Staff Memo & Attachments

13.	Approve a Special Use Permit/Institutional Development Plan, SUP-18-00363, for Lawrence Memorial Hospital for a 6,924 square foot Sterile Processing and Distribution addition on the east side of the hospital building, located at 325 Maine Street. Submitted by Landplan Engineering on behalf of Lawrence Memorial Hospital, property owner of record and adopt on first reading, Ordinance No. 9571. (PC Item 2; approved 9-0 on 9/26/18) Staff Memo & Attachments

14.	Authorize the City Manager to execute a License Agreement, permitting Climate Storage, L.L.C., a Kansas Limited Liability Corporation, to use an existing sign in the right of way at a property they own along the south side of 1547 E. 23^rd Street, associated with Site Plan, SP-18-00270. Staff Memo & Attachments

15.	Approve statement of maximum costs, assessment roll, and notice of Public Hearing. Establish December 4, 2018, as the date of the Public Hearing for the purpose of hearing written and oral objections to the maximum amount of special assessments to be levied against properties in the Queens Road benefit district and the 6^th and Queens Road intersection benefit district. Adopt on first reading, Ordinance No. 9607, levying the assessments. Staff Memo & Attachments

16.	Authorize the Mayor to dedicate right of way located on the northeast and northwest corners of 23^rd Street and Massachusetts Street at Lot 12 in Block 4, in Haskell Place, an addition to the City of Lawrence and the South one-half of the East one-half of Lot 8 in Moreland Place, an addition to the City of Lawrence. Staff Memo & Attachments

17.	Receive the economic development Catalyst program application from Screen-It Graphics of Lawrence, Inc., dba Grandstand Glassware + Apparel to assist with its expansion project at 3840 Greenway Circle in East Hills Business Park and establish November 20, 2018 as the public hearing date to consider a property tax abatement in conjunction with the project. Staff Memo & Attachments - updated 11/05/18

18.	Approve Social Service Funding Advisory Board recommendations for use of 2019 City funds. Staff Memo & Attachments

19.	Authorize changing the start time of the November 13, 2018 City Commission Meeting/Work Session to 5:00 p.m. Staff Memo


C.	PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D.	REGULAR AGENDA ITEMS:

1.	Consider adopting Resolution No. 7269, adopting a revised ethics policy for City employees, elected officials, and appointed officials. Staff Memo & Attachments Play Video >

	ACTION:		Adopt Resolution No. 7269, if appropriate.
Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt Resolution No. 7269. Motion carried unanimously. Play Video >
2.	Consider the following items related to employee longevity compensation: Staff Memo & Attachments PowerPoint Presentation Play Video >

	a)	Consider approving a discretionary longevity payment in December 2018 to employees who have completed five or more continuous years of regular employment as of January 1 of the current fiscal year; and

	b)	Consider adopting the Longevity Compensation Policy, effective January 1, 2019.

	ACTION:		Approve a discretionary longevity payment in December 2018 to eligible employees and adopt the Longevity Compensation Policy, if appropriate.
Moved by Commissioner Soden, seconded by Commissioner Herbert, to approve a discretionary longevity payment in December 2018 to eligible employees. Motion carried unanimously. Play Video >
Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt the Longevity Compensation Policy, effective January 1, 2019. Motion carried 4-1. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Play Video >
3.	Consider authorizing the City Manager to enter into a contract with First Transit, Inc., to provide public transportation services from January 1, 2019 through December 31, 2023. Staff Memo & Attachments - updated 11/05/18 Play Video >

	ACTION:		Authorize the City Manager to enter into a contract with First Transit, Inc., to provide public transportation services, if appropriate.
Moved by Commissioner Herbert, seconded by Ananda, to authorize the City Manager to enter into a contract with First Transit, Inc., to provide public transportation services. Motion carried unanimously. Play Video >


E.	COMMISSION ITEMS: Play Video >
Commissioner Soden discussed her interest in having a conversation about residency requirement for City of Lawrence employees. The Commission directed staff to provide a City Manager’s report on the issue. Mayor Boley asked staff to look into traffic issues at the intersection of 19th & Iowa. Commissioner Herbert encouraged residents to check in on their neighbors this time of year.


F.	CITY MANAGER’S REPORT: Report & Attachments - updated 11/05/18 Play Video >

CALENDAR: Meeting List 2019 Meeting List Play Video >

City offices closed November 22 – 23 in observance of the Thanksgiving holiday.

City offices closed December 25 in observance of the Christmas holiday.

City offices closed January 1, 2019 in observance of the New Year holiday.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and will become vacant. These positions are designated for representatives from the Lawrence Home Builders, and a Douglas County Commissioner.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

Community Development Advisory Committee

One vacancy for a position designated for a low/mod representative expired 09/30/18. Two additional vacancies for at-large positions expire 09/30/19, and 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. One additional position is due to expire 12/31/18 and is not eligible for reappointment.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

Mental Health Board

One position expired 04/30/17.

Public Transit Advisory Committee

Three positions are due to expire 12/31/18. Two positions are not eligible for reappointment to additional terms and one position is eligible for reappointment to an additional term.

Social Service Funding Advisory Board

Two vacancies for positions that expired 08/31/18 and one vacancy for a position that expires 08/31/19. One additional position expired 08/31/18 and is eligible for reappointment to an additional term.

Sustainability Advisory Board

Five positions are due to expire 12/31/18, with three positions eligible for reappointment to additional terms and two positions not eligible for reappointment.

Transportation Commission

Two positions are due to expire 12/31/18, with one position being designated for a representative from the Public Transit Advisory Committee (PTAC). One position is eligible for reappointment to an additional term. The position held by the PTAC representative is serving their second term on PTAC and therefore will not be eligible for reappointment on the Transportation Commission.


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adjourn at 7:31 p.m. Motion carried unanimously. Play Video >