CITY COMMISSION AGENDA ITEM

Department:

Public Works

Commission Meeting Date:  November 21, 2017

Staff Contact:

David Cronin, City Engineer

Recommendations/Options/Action Requested:

Approve change order in the amount of $119,449.47 to Miles Excavating Inc. for work performed on project number PW1535, 19^th Street Reconstruction from Naismith to Alabama – Phase A, 2017 CIP Project No. PW17E10.  

Executive Summary:

Reconstruction of 19^th Street from Iowa to Naismith is being completed in two Phases.  Phase A plans included reconstruction of the 19th & Naismith intersection with a new traffic signal and completion of the gap sidewalk on the north side of 19th Street from Naismith to Alabama.  The storm sewer on Naismith from 18th Street to 19th Terrace was replaced as the condition of the existing line was failing.  The University of Kansas will contribute $27,000; the estimated cost of the adjacent shared-use path for Phase A.  Naismith Hall donated right-of-way and easements to the city for construction of bike lanes and sidewalks along the south side of their property.

The change orders for the project included: additional curb and gutter and sidewalk on 19^th Street Terrace ($50,000); retaining walls, irrigation; grading and driveway repairs on 19^th Street east of Naismith ($31,000); additional waterline work ($18,000); pavement marking ($18,000); and additional storm sewer ($2000).

The total project cost was $2.71M; the project budget was $3.45M. Pursuant to the City’s purchasing policy, change orders that result in a significant cumulative increase to a purchase order require City Commission’s approval.

Strategic Plan Critical Success Factor

Safe, Healthy, and Welcoming Neighborhoods

Innovative Infrastructure and Asset Management

Core Services

Fiscal Impact (Amount/Source):

Approval of the change order results in a fiscal impact of $119,449.47. The project was budgeted for $3.45 million, leaving sufficient funding available for the change order. The following table reports the budgeted funding for the project included.

Stormwater	650,000
Utility Dept. Fund	825,000
KDOT Fund Exchange	900,000
Infrastructure Sales Tax	1,050,000
University of Kansas	27,000
TOTAL BUDGET	3,452,000

Attachments:

None.

Reviewed By: (for CMO use only)

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