CITY COMMISSION AGENDA ITEM

Department:	Public Works		Commission Meeting Date:  February 21, 2017
Staff Contact:	Mark Thiel, Assistant Public Works Director
Recommendations/Options/Action Requested:
Adopt on first reading, Ordinance No. 9330, authorizing the possession and consumption of alcoholic liquor on the 100 block of E. 8^th Street and the intersection of 8^th Street and New Hampshire Street from 12:00 p.m. – 11:00 p.m. on Friday April 21, 2017 for the 2017 Downtown Shot Put Event.
Executive Summary:		The Lawrence Sports Cooperation has requested a Street Event Temporary use of Right of Way permit and an alcohol ordinance for the 2017 Downtown Shot Put Event to be held on Thursday April 20, 2017 from 6:00 A.M. to Saturday April 22, 2017 to 6:00 A.M. The event would take place on Friday April 21, 2017 from 6:00 P.M. to 11:00 P.M. (see map). The additional closure time is needed to construct and take down the throwing sector. The event throw area (sector) would be created by trucking in crushed limestone filler material. The City’s Public Works Department has been involved in the planning of this site and would conduct the construction and cleanup of the site to ensure that the street surfaces are not damaged. This site would be cleaned up overnight and early morning after the event in order to get the street and intersection open as quickly as possible. The cost to the Public Works Department has traditionally been reimbursed to the department from the Transient Guest Tax Fund. Last year that reimbursed amount was $18,484.46. The Street Maintenance Division would provide barricades for closing the streets for the event. The event organizers are also requesting that Parks and Recreation provide six additional trash barrels and two sets of bleachers. The organizers also request standby medical support during the event. The applicant has also requested an ordinance authorizing the sale, possession and consumption of alcohol on the 100 block of E. 8^th Street during the event. The request to sell, possess and consume alcohol within the public right of way has been reviewed pursuant to City of Lawrence Code, Chapter IV, Article 1, Section 4-113 and the event was found to not be within 400 feet of a church or school. Event notification was sent out to adjacent property owners on February 7, 2017 advising them of the event as well as being on the February 21, 2017 commission agenda (see attached notice). In addition to this notice, coordination with Parks and Recreation, Public Works, Police, Fire/Medical, Lawrence Transit, eXplore Lawrence, Lawrence Association of Neighborhoods and Down Town Lawrence, Inc. was completed with no issues be identified.
Strategic Goal Area:		Other
Fiscal Impact (Amount/Source):		The fiscal impact to the City is approximately $18,484.46, but that cost is offset through a reimbursement from the Transient Guest Tax fund at the conclusion of the year. Materials purchased for this event are a donated back to the City and repurposed on the Kansas Levee River trail.
Attachments:		Ordinance No. 9330 Event notification Event map Photo

Reviewed By: (for CMO use only)

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