CITY COMMISSION AGENDA ITEM

Department:	Planning and Development Services		Commission Meeting Date:  February 21, 2017
Staff Contact:	Katherine Simmons, Planner I
Recommendations/Options/Action Requested:
Approve a Special Event Permit for the KU Pole Vault Competition (related to KU Relays) at 4931 W. 6^th Street, on April 20, 2017 from 4:00 p.m. to 8:00 p.m.  Application submitted by Salty Iguana, for Cherry Hill Properties, LLC, property owner of record. Planning staff recommends approval of the Special Event Permit SE-17-00057 for the KU Pole Vault Competition at 4931 W. 6^th Street on April 20, 2017.
Executive Summary:		As a part of the Special Event permit review process, the site proposed to hold the event is evaluated for parking capacity during the scheduled event time.  The approved Final Development Plan (Colonial Northeast 12-12-1995) on file shows parking for 258 cars are provided.  178 spaces are required per the approved Final Development Plan.  The site has an excess of 80 spaces.   The parking that would potentially be encumbered during the event time is approximately 80 spaces with some circulation around the event area that could encumber a few additional spaces.  Since the parking may be under what is required on the approved Final Development Plan, the Special Event must be approved by the City Commission. The applicant has provided three alternative configurations for this event. (Shown on the permit)  The final configuration will be determined by forecasted wind direction.  Plan A is the applicant preferred configuration.  Staff has reviewed all three in the event they need to use an alternate plan.  The applicant sponsored a similar event last year without incident.
Strategic Goal Area:		N/A
Fiscal Impact (Amount/Source):		N/A
Attachments:		Special Event Permit

Reviewed By: (for CMO use only)

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