Memorandum

City of Lawrence

Utilities Department

TO:	Thomas M. Markus – City Manager Diane Stoddard - Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Troy Shaw – Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Dave King – Utilities Maintenance Superintendent Steve Rich – Utilities Manager
DATE:	July 28, 2016
RE:	Award the construction contract for Bid No. B1627 to Gray & Company Inc. in the amount of $132,862.00 and authorize the City Manager to execute the construction contract for project, UT1602 WWTP Coating, Influent Building & Biosolids Pump Station.

Background

Pump station and mechanical building maintenance is an ongoing process for the Utilities Department. In order to maintain functionality, and extend the life the mechanical equipment and the station itself pump stations as well as other facilities need to be routinely painted and equipment coated to provide ongoing corrosion protection. The coatings at the Influent Building, Biosolids Pump Station, and the Walkway between Aeration Basins at the Wastewater Treatment Plant (WWTP) have outlived their useful life and are in need of recoating. Refer to the attached photos for examples of coating failures at the above referenced sites.

Project Description

The WWTP Coating, Influent Building & Biosolids Pump Station Project includes painting of the interiors and equipment of the influent building, biosolids pump station, and the walkway between the aeration basins at the Wastewater Treatment Plant.  Incorporated in this work is the coating of walls, floors, stairs, pipes, pumps, and other appurtenances; and the appropriate preparatory work to get the surfaces primed for coating.

Project Details

City Utilities Staff completed construction documents for the project and it was advertised for bid on June 22, 2016.  Five alternate bid options were included in the bid with the City reserving the right to award any of the options based on the availability of funding. Bids were opened on July 27, 2016 and the bids listed below read publicly aloud as shown on the attached bid tab.

City Utilities Staff have verified the bid tab for all bidders and based on the availability of funds recommends awarding Bid Option 4, which includes the Coating for the Influent Building, Biosolids Pump Station and the Aeration Basin Walkway, to a single contractor with the lowest responsible bid for this option. City Utilities Staff has reviewed the qualifications and current project commitments of the low bidder, Gray & Company, Inc., and recommend awarding Bid Option 4 to Gray & Company, Inc.

Project Funding

The project will be funded from the Department of Utilities cash construction fund.

Action

Award the construction contract for Bid No. B1627 to Gray & Company, Inc. in the amount of $132,862.00 and authorize the City Manager to execute the construction contract for project, UT1602 WWTP Coating, Influent Building & Biosolids Pump Station.