Memorandum

City of Lawrence

Parks & Recreation Department

TO:	Thomas M. Markus, City Manager Diane Stoddard, Assistant City Manager Casey Toomay, Assistant City Manager Ernie Shaw, Interim Director Parks & Recreation
FROM:	Mark Hecker, Assistant Director, Parks and Recreation
DATE:	June 16, 2016
RE:	Indoor Aquatic Center – HVAC Unit Replacement

On March 29^th, the City Commission authorized Parks & Recreation staff to develop specification and bid the replacement of the HVAC unit for the leisure pool at the Indoor Aquatic Center.

Project Background

Over the past two to three years, seasonal maintenance inspections of the three large HVAC units at the Indoor Aquatic Center have identified advanced deterioration of the internal components on these units. This is due to the corrosive nature of the chlorinated air in the facility. As maintenance costs continue increasing on these 17 years-old units, staff determined we should develop a scheduled plan for replacement before the units completely fail, causing a complete shutdown of the facility. In January of 2016, staff contracted with Hoss & Brown Engineers for a complete systems analysis and design recommendations. This analysis and inspection of the leisure pool HVAC unit identified significant issues on the heating side of the unit that will need to be addressed before this fall.

The engineers estimate to replace all three of the main units totaled approximately one million dollars. Of the three, it was determined that the unit in the leisure pool was most in need of replacement. With this in mind, staff requested replacement of this unit in 2016, and placed the other two units on the 2017 and 2018 CIP for future funding.  

Bids

P1 Group, Inc. provided the only bid on the project of $415,000

Project Funding Recommendation  

The $415,000 project will be funded using the money that is allotted annually in the Sales Tax Reserve Fund for the maintenance and repair of Parks & Recreation infrastructure and facilities.

Action Request

Accept the bid provided by P1 Group, Inc. for $415,000 to replace the HVAC unit in the leisure pool at the Indoor Aquatic Center using Sales Tax Reserve as the funding source.