Memorandum

City of Lawrence

Public Works

TO:	David P. Cronin, P.E., City Engineer
FROM:	Zachary D. Baker, E.I.T., Project Engineer
CC:	Charles F. Soules, P.E., Director of Public Works Mark Thiel, Assistant Director of Public Works
DATE:	April 28, 2016
RE:	Project PW1601 KLINK Project, Iowa Street (U.S. 59 HWY) From North of 31st Street to South of 23rd Street, KDOT project U-0617-01 - Set Bid Date Sign City/State Agreement

Background

The “KLINK” (Kansas connecting links) resurfacing program of the Kansas Department of Transportation (KDOT) is intended to assist local governments with the maintenance of the City Connecting Links of the State Highway System (6^th Street/US 40, Iowa/US 59, North 2^nd/ US 40/US 59, and 23^rd Street/K-10 in Lawrence). While the City can expand the scope of a KLINK funded project to include geometric or other major improvements (e.g. widening to provide turn lanes, curb repair, sidewalks, bike paths/lanes, traffic signal improvements etc.), the state funds are to be used only for maintenance of the roadway consisting of various surface treatment measures (e.g. mill and overlay, patching, joint repairs etc.). Under the KLINK program, the city has received contributions from KDOT up to the maximum amount of $200,000 per year for several years now.

KDOT contributes 50% of all “eligible” costs of construction and construction inspection services, up to a maximum amount of $300,000.00 as of this year. Costs related to maintenance or surface treatment measures (such as mill and overlay, patching, joint repair etc.) are considered eligible. The city is responsible for the balance of all eligible costs plus 100% of all non-eligible costs, i.e. costs of geometric improvements or other major improvements of the roadway.

The city is also responsible for 100% of the cost of engineering design services. City staff provides the engineering design services and prepares the construction plans and specifications. Construction inspection is also provided by city staff.

Project Description

The 2016 KLINK project includes the milling and overlay of pavement on Iowa Street between 23rd Street and north of 31st Street. Repairing this section of road will complete resurfacing efforts on Iowa Street that have been performed each summer for the last few years from the south city limits north to 6th Street. New pavement markings will be included and video detection camera systems will be installed on traffic signals at the 31st & Iowa, 27th & Iowa, and 25th & Iowa intersections. The project will cause minor traffic interruptions and lane closures during the mill and overlay operations, but will maintain at least one through lane in each direction at all times.

Project Funding

The total estimated project cost is $800,000 and KDOT will contribute $300,000 with the balance funded from street maintenance funds.

Project Schedule

Advertise for bids: May 18, 2016

Bid date: June 21, 2016

Award Contract: June 28, 2016

Anticipated Start Date: July 2016

Project Completion Date: August 2016

Action Request

Authorize the Mayor to sign the City/State Agreement for the project.

Set a bid date for project PW-1601 - Iowa Street from North of 31st Street to South of 23rd Street; Bid No. B1622, for June 21, 2016.