Memorandum

City of Lawrence

Utilities Department

TO:	Thomas M Markus – City Manager Diane Stoddard – Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Assistant Director of Utilities Beth Krishtalka – Assistant to Director Bob Brower – Utilities Field Operations Superintendent
FROM:	Andy Ensz – Utilities Project Engineer
DATE:	April 18, 2016
RE:	Authorize the City Manager to execute the Memorandum of Agreement with the University of Kansas for University participation in the construction cost of 19^th Street Utilities Relocation project UT1518.

Background

The University of Kansas (KU) Central District Plan proposes significant improvements to the integrated science facilities and student housing. The improvements are underway and are expected to be completed in 2018. The proposed improvements will be located north of 19^th Street between Naismith Drive and Iowa Street and will primarily access 19^th Street. Due to the scope of the project and the City’s plans to make improvements to 19^th Street, the City executed an Engineering Services Agreement (ESA) with Professional Engineering Consultants (PEC) to develop plans for 19^th Street from Naismith Drive to Iowa Street to coordinate with KU’s Central District Plan.

Through a supplemental agreement to the ESA, the City of Lawrence Utilities Department has contracted with PEC for design phase engineering services for the required utility replacement and relocation on 19^th Street from Iowa Street to Alabama Street.

Project Description

The utilities relocation project will replace waterline on 19^th Street from Iowa Street to Alabama Street. The existing waterline is mostly 6-inch and 8-inch cast iron or transite pipe from the late 1940’s to mid-1950’s that will be replaced with new 8-inch and 12-inch PVC waterlines.

City staff requested that the University participate in funding the portion of the 19^th Street waterline improvements from Stewart Avenue to Naismith Drive, as shown on the attached map. The new waterline will provide water service to the new KU residence hall and dining facility north of 19^th Street. Through discussion with City staff, it was determined that the appropriate portion of the project for the University to participate in would be 50% of the total construction costs for the project, up to a maximum of $225,000. At this time, the estimated construction cost is $450,000.00.

City staff prepared the attached Memorandum of Agreement for review and execution by the City and KU. City and University legal staffs have reviewed the agreement. City staff will provide the University with documentation showing the estimated construction costs during the design process, as well as the construction costs during the construction process. The City will publicly bid the project to receive competitive pricing for the work in accordance with adopted purchasing policy. 

The proposed improvements to 19^th Street will also require replacement and/or relocation of portions of the existing 10-inch and 12-inch clay sanitary sewer from Naismith Drive to Stewart Avenue. These improvements are not included in the MOA.

Project History

On October 27, 2015, the City Commission authorized the Mayor to execute an Engineering Services Agreement with Professional Engineering Consultants for completion of Field Check Plans for 19^th Street from Naismith Drive to Iowa Street in an amount of $166,000 that will equally be split $83,000/each between the City and KU.

On December 8, 2015, the City Commission authorized the Interim City Manager to execute a Supplemental Agreement to the Engineering Services Agreement with PEC for the 19^th Street Utilities Relocation Project UT1518.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per Resolution No. 7107.

Action

Authorize the City Manager to execute the Memorandum of Agreement with the University of Kansas for University participation in the construction cost of 19^th Street Utilities Relocation project UT1518.