Memorandum

City of Lawrence

Utilities Department

TO:	Thomas M. Markus – City Manager Diane Stoddard – Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Leah Morris – Utilities Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Assistant Director of Utilities Beth Krishtalka – Assistant to the Director Bob Brower – Utilities Field Operations Superintendent Dave King – Utilities Maintenance Superintendent
DATE:	March 16, 2016
RE:	Set a bid opening date of April 19, 2016 for Bid No. B1604 – Sunnyside Avenue Waterline Replacement, Project UT1502.

Background

The City of Lawrence Utilities Department has contracted Professional Engineering Consultants, Inc. (PEC) for design phase engineering services for the replacement of the 1930 8” cast iron waterline on Sunnyside Drive from Louisiana Street to Sunflower Road.

Project Description

The Sunnyside Avenue Waterline Replacement Project, as shown on the attached exhibit, includes the replacement of approximately 900 linear feet of 1930 8” cast iron waterline with 12” PVC waterline from Louisiana Street to Sunflower Road, and the abandonment of a 1930 6” cast iron waterline along Louisiana from Sunnyside  Ave. to 17^th Street. As part of this project, the redundant waterline for the KU Power Plant will be replaced. The project also includes valves, fittings, fire hydrants and other miscellaneous appurtenances for the waterline located along Sunnyside Avenue from Louisiana Street to Sunflower Road. The project is scheduled to be completed by November 27, 2016. 

Project Details

Professional Engineering Consultants have completed the design and production of construction documents for the project incorporating City and outside review agency comments. Project documents will be available to prospective bidders by Wednesday March 30, 2016.

Utilities Staff met with representatives from the University of Kansas to receive input during the design process and the construction has been phased to accommodate the University’s schedule.

Traffic Impacts

The waterline replacement will require traffic control on Sunnyside Avenue with the road closed to thru traffic. Local traffic on Sunflower Road will be maintained during construction.  Traffic impacts along the section of Sunflower Road that is adjacent to the KU Powerplant will be minimal during construction. Along Louisiana Street, from Sunnyside Avenue to 17^th Street, there will be temporary traffic restrictions in order to abandon a section of 6” 1930 cast iron waterline. There will also be temporary traffic and sidewalk restrictions at various locations along the length of the project to accommodate construction equipment and ensure a safe working environment for the contractor and the public. Traffic will open to the public no later than August 1^st to accommodate KU’s schedule.

During the final phase of the construction, Sunflower Avenue will be partially closed to maintain KU Powerplant traffic from November 23^rd – November 27^th during the tie-in of the new waterline to the KU Powerplant 16” waterline. Per the request of University staff, this phase of the work will take place during the University’s scheduled Thanksgiving break, due to the fact that it will require the temporary shutdown of the KU Powerplant.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per Resolution 7107. Per the Memorandum of Agreement that was signed by City and University of Kansas staff, the University will be participating in 50% of the construction costs for the project, not to exceed a total construction cost of $350,000.

Action

Set a bid opening date of April 19, 2016 for Bid No. B1604 – Sunnyside Avenue Waterline Replacement, Project UT1502.