Memorandum

City of Lawrence

Parks and Recreation

TO:	Thomas M. Markus, City Manager
FROM: CC:	Mark Hecker, Assistant Director of Parks and Recreation Robert Aaron, Public Works Fleet Manager Crystal Miles, Horticulture & Forestry Manager
DATE:	March 23, 2016
RE:	Two (2) Half ton trucks

Background

The City Commission authorized funding for the Emerald Ash Borer program which included a staff truck to implement the program. Parks and Recreation also has 2016 budgeted funds for an additional replacement unit. Unit 525, a 2000 Chevrolet 1500, has been identified as a unit at the end of its useable life. This unit has met the city’s replacement criteria. The equipment replacement schedule is based on age, mileage, hours of use, and cost of maintenance and upkeep. Bids were sent as required by the city’s purchasing policy

Staff Recommendation

Central Maintenance Garage and Parks and Recreation staff recommend the purchase of two (2) half ton trucks from Laird Noller Ford following the one percent local purchasing policy.  Bids were sent following the City’s purchasing policy. 

Vendor	Net Bid	Meets Specification
Laird Noller Ford	$42,430.00	Yes
Shawnee Mission Ford	$42,118.00	Yes

Funding

Funding for this purchase was approved in the Emerald Ash Borer program.

Action

Approve the purchase of two (2) half ton trucks for the Parks & Recreation Department from Laird Noller Ford for the amount of $42,430.00.