Memorandum

City of Lawrence

Public Works

TO:	Chuck Soules Director of Public Works
FROM:	Steve Stewart
CC:	Mark Thiel Assistant Director of Public works, Mike Perkins Street Division Manager, Tammy Bennett Assistant Director of Public Works
Date:	03/04/2014
RE:	Street Division articulated front end loader

Please place the following item on the consent agenda for the City Commission to consider at its March 11, 2014 meeting:

Background

Public Works requested bids to replace the articulated wheel loader used to load salt and sand into dump trucks during snow events and to load and stock construction materials the remainder of the year. The wheel loader being replaced was purchased three (3) years ago and the dealer offered a guaranteed buy back after three years of $107,500.

This unit will be out of warranty in June 2014. Replacing now reduces operating and maintenance costs on this type of equipment. Under the warranty plan the City is responsible for normal maintenance items such as damaged tires, lubrication, oil and filter changes. All other repairs are covered by the manufacturer.

Recommendations

Central Maintenance Garage staff recommends the low bid from Murphy Tractor.

Vendor	Net bid	Meet Specifications	Comments
Murphy Tractor	$36,289.00	Yes	Recommended Bid: Lowest responsible bid meeting specifications
Victor L. Phillips	$49,032.00	Yes
Road Builders	$54,710.00 each	Yes

Funding

Funding for these purchases was approved in the 2014 budget process.

Action Request

Authorize the Public Works Department to purchase the low bid wheel loader from Murphy Tractor for the amount of $36,289.

cc:	Cynthia Wagner	Chuck Soules	Steve Stewart
	Dianne Stoddard	Tammy Bennett	Robert Aaron
	Diane Trybom	Bobbie Walthall