Memorandum

City of Lawrence

Police Department

To:	Tarik Khatib, Chief of Police
From:	Paul Fellers, Captain
Date:	June 19, 2013
Re:	Rifle and Enhanced Optic Purchase

BACKGROUND:

On December 6, 2011, the City Commission unanimously approved the use of the Lease Purchase Program for all officers who wish to make a purchase of a patrol rifle through the program.  An internal process was used to determine the model and quantity of rifles and enhanced optics to be ordered. 

The officers who participated in the purchase over a year ago have completed their lease purchase agreements with the City.  Additional officers are interested in participating in the Lease Purchase Program.      

FINDINGS:

A sealed bid process was used to obtain price quotes from potential vendors for the rifles. The sealed bids were opened on Tuesday, June 18, 2013, in the City Commission meeting room by City Clerk Jonathan Douglas.  Finance Purchasing Specialist, Alan Landis, was also present. 

Six vendors for Colt rifles submitted bids for consideration.  An additional bid was submitted by a vendor which did not comply with the bid specifications.  The lowest bid submitted for rifles was from Clyde Armory Inc., Bogart, GA.      

Three bids have been obtained for each of the five models of approved optics.  Three companies submitted the lowest bid for one or two of the approved optics.  Lawmen’s, GearZone Tactical and Simmons Gun Specialties submitted the lowest bids (see attached bid tab).

BUDGET EFFECT/FUNDING SOURCES:

Funds from the Equipment Reserve Fund are used for purchases of this type.  The amount to be considered for the rifles and optics is approximately $44,000.00.  This is an approximate amount due to the possibility of model preference changes made prior to the final order.  Monies would be paid back to the Equipment Reserve Fund through payroll deduction in one year over 26 pay periods. 

RECOMMENDATION:

I recommend approval of the rifle and enhanced optics purchase for the officers and their participation in the Lease Purchase Program.    

                                                                   Paul Fellers

                                                                   Captain, CSD