Memorandum

City of Lawrence

Public Works

TO:	Charles Soules, P.E., Director of Public Works
FROM:	Zach Baker, E.I.T., Project Engineer
CC:	David P. Cronin, P.E., City Engineer Mark Thiel, Assistant Public Works Director
Date:	June 11, 2013
RE:	Project PW1212 – 9th Street – Tennessee Street to Kentucky Street Mill & Overlay, Pavement Marking, Traffic Signal Improvements Construction Engineering and Inspection Reimbursement Agreement

Project History

The 9th Street project will provide a new center turn lane and will include bike lanes on 9th Street between Tennessee and Kentucky Streets. The center turn lane will improve traffic flow through the corridor as no thru lanes will be delayed from vehicles making left turns. Additional work includes new traffic signals, pavement mill and overlay, storm sewer improvements and two recessed parking spaces on the south side of 9th Street.  The plans and KDOT agreement were approved by the City Commission on February 26, 2013.

Project Funding

The project was approved under KDOT's Highway Safety Improvement Program with funding (90% state/10% city) up to a maximum of $175,000.  KDOT let the project on April 17th and the low bidder was Sunflower Paving in the amount of $230,996.  The city is responsible for the balance plus contingencies in the amount of $67,545.80 as specified in the Authority to Award contract approved by the City Commission on May 14, 2013.  Although the construction cost exceeds the KDOT funds allocated, KDOT may decide to reimburse the city for construction engineering and inspection services if funds are available in their program. The estimated amount of reimbursement is $19,303.25. The city/state agreement will need to be signed for the city to receive reimbursement.

Project Schedule

Letting Date: April 17th, 2013

Anticipated Start Date: July 2013

Project Completion Date: September 2013

Action Request

Authorize Mayor to sign City/State agreement for KDOT reimbursement to city for Construction Engineering and Inspection services.