Memorandum
City of Lawrence
Information Systems Department
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To: |
Dave Corliss, City Manager |
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From: |
James Wisdom, Information Technology Director
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cc: |
Alan Landis, Purchasing Specialist
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Date: |
April 4, 2013
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Re: |
Phone Systems Support Annual Renewal
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Phone System Support
City Bid# B08011 was for annual support for supporting phone telecommunication systems for various locations including City Hall, Wastewater Treatment Plant, Law Enforcement Center, Investigations & Training Center, Nature Center, Maintenance Garage, and the Indoor Aquatic Center. The bid was awarded to Innovative Service Solutions, Inc. These systems provide telephone service for the departments at these locations. Siemens has dropped support for these systems and our vendor has purchased a used model to be able to provide spare parts. The City is planning for an eventual replacement with a Voice over IP (VoIP) system of these older systems, Information Technology recommends renewing the existing contract for one additional year. ISS dropped their original bid price 20 percent, a savings of $4,150.40, and has increased their coverage from 8am to 5pm to 24x7.
Expenditure Distribution
The expense is supported by the various departments and would be distributed as in previous years:
|
Account Number |
Amount |
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001-1-1070-2133 |
$5,390.60 |
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001-1-1070-2420 |
$1,509.34 |
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001-2-2110-2367 |
$1,890.40 |
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001-2-2120-2420 |
$561.34 |
|
001-2-2144-2420 |
$981.82 |
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001-2-2150-2420 |
$420.48 |
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001-2-2160-2420 |
$138.76 |
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211-4-4180-2432 |
$1,440.06 |
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501-1-1069-2133 |
$646.85 |
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501-7-7100-2133 |
$431.23 |
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501-7-7220-2325 |
$952.00 |
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501-7-7310-2325 |
$960.00 |
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502-3-3510-2133 |
$359.36 |
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502-3-3520-2133 |
$359.36 |
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504-3-3210-2135 |
$560.00 |
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Total |
$16,601.60 |
Recommendation Action:
Information Technology recommends approving the renewal of the existing phone system support maintenance agreement for eight locations (City Hall, Kaw Water Treatment Plant, Wastewater Treatment Plant, Law Enforcement Center, ITC Police Building, Nature Center, Central Maintenance Garage, and the Indoor Aquatic Center) for phone system CBX parts and maintenance services to Innovative Service Solutions (ISS) for an annual cost of $16,601.60. The coverage is for March 1, 2013 to March 1, 2014.