Memorandum
City of Lawrence
Police Department
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TO: |
David L. Corliss, City Manager
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FROM: |
Chris Mulvenon, Assistant to the Chief
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CC: |
Tarik Khatib, Chief of Police
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Date: |
October 24, 2011
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RE: |
Facility Needs Assessment |
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The Lawrence Police Department has finalized the following information respectfully requesting the authority to proceed with a Request for Proposals for a Facility Needs Assessment for a new City of Lawrence Police Department facility. I have included a revised draft timeline of possible dates and steps necessary to begin the Facility Needs Assessment project and an estimated cost analysis for a Request for Proposal, RFP. A draft/suggested RFP is being finalized and will be forwarded to the City of Lawrence Legal Services Department this week for their review.
As a previous memo from me dated September 27, 2011, indicated, other emergency service providers in Lawrence and Douglas County were contacted to see if there was interest in participating in the needs assessment process. Initial discussions have not indicated an interest in a combined assessment at this time. To that end, the Lawrence Police Department is ready to move ahead to the next phase in the process which is a formal discussion by the Lawrence City Commission concerning the Facility Needs Assessment for the Police Department.
Based upon a very preliminary estimate of the cost for such a needs assessment provided by to us by a Kansas City architectural firm specializing in law enforcement and public safety facility design, the cost of a thorough needs assessment could be approximately $38,200. As you are aware there is $30,000 budgeted for this in 2012.
Please let me know if you have questions or require additional information.
Chris Mulvenon
Assistant to the Chief
Suggested Timeline for Facility Needs Assessment/RFP Process
October 24 – November 1, 2011
Facility Needs Assessment request forwarded to the City Manager and City Commission for consideration of placement on the Commission Agenda on Tuesday, November 1, 2011.
November 1, 2011
Lawrence City Commission formal discussion for a Facility Needs Assessment for the Police Department.
November 2 – December 2, 2011
Finalize Request for Proposal document; announcement and advertisement of RFP’s being accepted (architects proposals); deadline for submittal of RFP’s Friday, December 2, 2011, at 5:00 p.m.
December 5, 2011 – December 16, 2011
Internal committee reviews all successfully submitted RFP’s and interviews representatives from the top short-listed architectural firms. Committee recommendations forwarded to City Manager and City Commission for placement on the City Commission agenda December 20, 2011.
December 20, 2011
City Commission discussion of recommendations for which architectural firm should be selected and (possible) approval for award.
December 21, 2011
Police Department notification of which architectural firm was selected to perform the Needs Assessment and formal written thank you to all that submitted estimates.
December 22, 2011 – February 3, 2012
Police department prepares data/material needed for needs assessment; on-site visits / group interview by architects / planners; needs assessment due date of Friday, February 3, 2012.
February 14, 2012*
Formal presentation by architects to the City Commission of the finalized Lawrence Police Department Facility Needs Assessment.
*This date may move later, but the intent is to finalize the document early enough in 2012 for consideration in future budget development.