AGREEMENT BETWEEN

THE CITY OF LAWRENCE, KANSAS,

3840 GREENWAY CIRCLE, LLC AND

SCREEN-IT GRAPHICS OF LAWRENCE, INC.

d/b/a GRANDSTAND SPORTSWEAR AND GLASSWARE

 

Whereas, on September 2, 2011, Screen-It Graphics of Lawrence, Inc. d/b/a Grandstand Sportswear and Glassware, 3840 Greenway Circle, Lawrence Kansas (“GRANDSTAND”) submitted an application (“Application”) for property tax abatement to the City of Lawrence, Kansas (“City”), which is attached hereto and incorporated by reference, and;

 

Whereas, in reliance upon the Application, the Governing Body of the City did approve a sixty-five percent (65%) partial property tax abatement on September 20, 2011 for a period of ten (10) years commencing with 2012, conditioned upon certain conditions precedent including but not limited to: 1) the execution of a performance agreement between the City and Grandstand pursuant to the City’s Overarching Policy on Economic Development; and 2) and other lawfully required conditions and approvals, including approval of the tax exemption by the State Court of Tax Appeals; and

 

Whereas, 3840 Greenway Circle, L.L.C. is purchasing 3840 Greenway Circle, Lawrence, Kansas for Grandstand’s use and occupancy; and

 

Whereas, in order to assist with Grandstand’s expansion project, including the relocation of Grandstand to 3840 Greenway Circle, in Lawrence, KS, and to enhance the economic development initiatives benefitting the City, the City desires to provide 3840 Greenway Circle, L.L.C. with a forgivable loan in the amount of $25,000 (the “Loan”) subject to the provisions of  Ordinance No. 8668 and this Agreement; and

 

Whereas, the Governing Body passed Ordinance No. 8668 authorizing, ordering and directing the City to proceed with issuing a loan in the amount of Twenty-Five Thousand and 00/100 Dollars from the City’s general funds to 3840 Greenway Circle, L.L.C. for its use in acquiring, renovating and improving the real property for Grandstand’s use; all for economic development purposes; and

 

Whereas, the City’s Overarching Policy on Economic Development, Ordinance No. 8384, provides that each company will be accountable to certain performance provisions if they receive incentives from the City; and

 

Whereas, the City, 3840 Greenway Circle, L.L.C., and Grandstand desire to enter into this Performance Agreement (“Performance Agreement”);

 

NOW, THEREFORE, IN CONDISERATION OF THE MUTUAL COVENANTS HEREIN, THE PARTIES AGREE AS FOLLOWS:

 

  1. The above recitals are incorporated by reference as if fully set forth herein.

 

  1. The approval of the partial tax abatement by the Governing Body of the City was in reliance upon the Application submitted by Grandstand.  Specifically, the Application and the approved partial tax abatement provided that, over time, Grandstand would: 1) purchase the land and building located at 3840 Greenway Circle, Lawrence, Kansas; 2) expend approximately $ 4.8 million  to purchase the land and building; 3) employ a total of one hundred twenty six (126) full-time employees (“employees”) as a result of the project.

 

  1. The Governing Body authorized in Ordinance No. 8668 the City to provide 3840 Greenway Circle, L.L.C. with a forgivable loan in the total amount of Twenty Five Thousand ($25,000), hereinafter referred to as the Loan, subject to the provisions of Ordinance No. 8668 and this Performance Agreement.  The City shall issue a check in the amount of $25,000 payable to 3840 Greenway Circle, L.L.C. after the execution of this Performance Agreement on a date mutually agreed upon by the parties and prior to October 25, 2011.   3840 Greenway Circle, L.L.C agrees to use the loan for the sole purpose of acquiring, renovating and improving the real estate located at 3840 Greenway Circle (“Subject Property”) for Grandstand’s use.  If 3840 Greenway Circle L.L.C. does not close for any reason whatsoever, on the Subject Property on or before October 25, 2011, the Loan shall become and be immediately due and payable to the City.    Provided Grandstand meets certain annual performance targets in the areas of capital investment, job creation, wages, and benefits as more fully set forth in Paragraphs 5 and 5.5 of this Performance Agreement, all or a part of the Loan may be forgiven in accordance with and on the schedule set forth in Paragraph 5.5 of this Agreement.

 

  1. The partial tax abatement for Grandstand approved by the Governing Body in Resolution No. 6945 and the forgivable Loan to 3840 Greenway Circle, L.L.C. approved by the Governing Body in Ordinance No. 8668 shall constitute the “Incentives” referred to in this Performance Agreement.

 

  1. Performance Targets and Annual Compliance:  In connection with or related to the implementation of the project, and to receive the partial tax abatement annually, and further to be eligible to have all or part of the Loan forgiven in 2013 and 2014, Grandstand will need to meet several annual performance targets in the areas of capital investment, job creation, wages and benefits.  Each performance target will have its own “Compliance Percentage” reflecting compliance with the annual target.  Each of the four “Compliance Percentages” shall be averaged together to create an overall “Blended Percentage” which will determine that year’s portion of the incentive to be received, as set forth in Section 5.d. or in the case of the Loan, the loan amount to be forgiven as set forth in Section 5.5.

 

    1. Capital Investment:  In connection with or related to the implementation of the project, Grandstand shall, in order to receive the partial tax abatement annually, have: provided the City with a copy of a deed proving ownership in the building located at 3840 Greenway Circle, Lawrence, Kansas, no later than the first anniversary of this agreement. 

 

The “Compliance Percentage” for this subsection 5.a. shall be calculated by dividing the accumulated actual expenditures, as of the end of each year by the applicable required expenditure.  Grandstand shall notify the City of the Compliance Percentage for this subsection 5.a. by March 1 of each year of the Agreement.

  

 

Year

Cumulative Capital Investment Target

2012

$ 4,820,000

2013

$ 4,820,000

2014

$ 4,840,000

2015

$ 4,840,000

2016

$ 4,890,000

2017

$ 4,890,000

2018

$ 4,915,000

2019

$ 4,915,000

2020

$ 4,940,000

2021

$ 4,990,000

 

    1. Job Creation:  In order to receive the Incentives, Grandstand is required to meet certain cumulative job creation targets, through the creation of full-time employees (“FTEs”), according to the table set forth in this subsection.  An FTE is, either: i) an hourly employee, or combination of hourly employees, of Grandstand who have worked 2080 actual hours (inclusive of overtime hours) in furtherance of the Grandstand business, within the City of Lawrence, during the applicable year, or, ii) a salaried employee, or combination of salaried employees, that Grandstand certifies to the City are filling a full-time position with Grandstand, and the positions are primarily related to the furtherance of the Grandstand business and the primary location of the positions are within the City of Lawrence.  The number of FTEs employed in this category (i) shall be determined by dividing the total number of all hours, (inclusive of overtime hours) worked by all applicable hourly employees of Grandstand from January 1 through December 31 of each of the years, commencing with the 2012 year, by 1924. The 2012 year will be the basis for calculating the 2013 compliance.  For the 2012 year, the period for measurement will be January 1, 2011 thorough December 31, 2011. For each year thereafter, the period of measurement will be January 1 through December 31 of the immediately preceding year.  The number of FTEs employed in category (ii) shall be determined by totaling the number of applicable full time positions that Grandstand certifies were filled in the measurement period; provided however, such full time position shall only be counted to the extent the position was so filled for the entire year, from January 1 through December 31, commencing with the year 2012. Such determination shall be made based upon the number of days the position was filled, as compared to 365 days.  In other words, if Grandstand certifies that a full time position was filled for only 182 days during that year, that position shall only represent one-half (0.5) FTE.  The total FTEs employed by Grandstand during any given year shall be the total of the FTEs from category (i) and category (ii).  Each year’s cumulative job creation number will be verified as of January 1, beginning January 1, 2012 and each January 1 thereafter through the term of the Performance Agreement.  The Compliance Percentage for this subsection shall be calculated or each of the applicable years by dividing the number of actual cumulative FTEs employed by the corresponding number of cumulative FTEs required, as indicated for the applicable year in the following table:

 

Year

Measurement Period

Cumulative FTEs target

2012

Jan. 1 – Dec. 31, 2011

 51

2013

Jan. 1 – Dec. 31, 2012

 56

2014

Jan. 1 – Dec. 31, 2013

 70

2015

Jan. 1 – Dec. 31, 2014

 78

2016

Jan. 1 – Dec. 31, 2015

 86

2017

Jan. 1 – Dec. 31, 2016

 94

2018

Jan. 1 – Dec. 31, 2017

 102

2019

Jan. 1 – Dec. 31, 2018

 110

2020

Jan. 1 – Dec. 31, 2019

 118

2021

Jan. 1 – Dec. 31, 2020

 126

 

 

c.       Wages:  In order for Grandstand to receive the Incentives, Grandstand shall maintain a wage structure for its employees who are deemed to be FTEs, as set forth above, from the date of this Agreement until its expiration, such that 100% of its regular full-time employees are paid above the annual wage floor as set forth in this Agreement.  Wages for employees who are serving their initial training period of 90 days will not be included in this calculation. The wage floor for 2011 is $11.58 hourly.  The wage floor hourly wage will be adjusted annually beginning January 1, 2012 based upon an annual wage “equal to one hundred thirty percent (130%) of the federal poverty threshold for a family of three (3), as established by the United States Department of Health and Human Services.”  An example of the 2011 calculation is as follows:  The 2011 HHS Poverty Guidelines, published on January 20, 2011 in the Federal Register, establish the poverty level for a family of three at $18,530.  Therefore, the wage floor hourly wage for 2011 is $11.58.  ($18,530 x 1.3 = $24,089/2080 hours in one year = $11.58/hour).  In addition, in 2012, Grandstand will be required to maintain an average wage of $14 per hour.  This average wage amount shall be increased by 2% annually on each January 1, commencing January 1, 2013.  Grandstand shall provide a report to the City, on or before March 1 of each year this Agreement is in effect, which certifies compliance with this subsection.  Such certification shall be executed, under oath, by at least two officers of Grandstand.  Upon delivery of such certification, the Compliance Percentage for this subsection shall be deemed to be 100%.

 

d.      Health Benefits:  For the purposes of determining compliance with Ordinance No. 8384, Grandstand shall provide a minimum of seventy percent (70%) of the premiums for an employer-sponsored health insurance policy for covered employees (or provide covered employees with a wage which is $1.50 per hour above the wage floor as set forth in Paragraph 5.c.  On or before March 1 of each year from 2012 to the expiration of this Agreement, Grandstand shall provide the City with a written statement, under oath, setting forth the percentage of health insurance premium paid by the company during the prior year, or setting forth that it pays a wage $1.50 above the wage floor as set forth in Paragraph 5.c., and certifying compliance with this subsection.  Such certification shall be executed, under oath, by at least two officers of Grandstand.  Upon delivery of such certification, the Compliance percentage for this subsection shall be deemed to be 100%.

 

e.       Calculation of Overall Annual Performance: After the Compliance Percentage for each of the subsections a, b, c and d is determined for any applicable year, the “Blended Percentage”, which is the average of all 4 of said Compliance Percentages rounded to the nearest whole percentage point, shall be established for that year.  The Blended Percentage for that year shall then be applied to the incentives for the following year.  Grandstand shall, for any given year, receive that portion of partial tax abatement corresponding to the Blended Percentage Range, established in the prior year, in the range indicated below.

 

Blended Percentage Range

Amount of incentive to be received

90-100%

100%

80-89%

85%

70-79%

75%

Below 70%

No incentive

 

Should the total compliance result in a reduction in the amount of incentive to be received, the City shall notify Grandstand prior to the reduction taking place.  Should Grandstand so choose, it can appeal the reduction to the City Commission.  The City Commission can override the incentive reduction for that year by majority vote. 

 

6.   Application of Performance Targets and Annual Compliance to Loan Payments.  Grandstand shall repay the Loan to the City in two equal installments of $12,500 on March 1, 2013, and March 1, 2014, unless all or a portion of said payments are forgiven in accordance with this Paragraph.  

 

The Blended Percentage resulting from the review and analysis of Grandstand’s Performance Targets and Annual Compliance as set forth in Paragraph 5 above, shall determine the level of loan forgiveness.  For the March 1, 2013 payment, the period of measurement shall be January 1 through December 31, 2012.  For the March 1, 2014 payment, the period of measurement shall be January 1 through December 31, 2013. 

  

 

Blended Percentage Range

Amount  of Loan Payment Forgiven

90-100%

100%

80-89%

85%

70-79%

75%

Below 70%

No portion of Loan Payment Forgiven ($12,500 due to City)

 

  1. Annual Report, Recordkeeping and Access to Grandstand Information and City Review:  Grandstand shall be required to complete an annual report by March 1.  The information in the report will cover the time period of January 1 through December 31 of the previous year.  The annual report will be reviewed by the Public Incentives Review Committee and presented to the City Commission by May 1.  The failure of Grandstand to provide accurate and timely information to the City in the preparation of the annual report shall be grounds for the modification or repeal of the tax abatement.  The City may retain a qualified third party consultant to assist the preparation of any report and to maintain the confidentiality of the personnel and wage records of the business, if needed. 

 

Grandstand shall maintain payroll records for employee and shall preserve them for a period of two ((2) years.  The records shall contain:

a)      The name and address of each employee;

b)      The job title and classification;

c)      The number of hours worked each day;

d)     The gross wages earned and deductions made;

e)      A record of health insurance premium payments made by the employee and Grandstand

 

Grandstand shall calculate, in good faith, all Compliance Percentages and prepare a reasonably detailed description of the calculations utilized by them for determining all of the Compliance Percentages. Such description shall be provided to the City together with the Annual Report and notification to the City of the Compliance Percentages accompanied by a statement from Grandstand that the same have been prepared in accordance with this Agreement and that to the knowledge of the Chief Financial Officer of Grandstand, the same do not, as a result of gross negligence or intentional act or omission, misstate or omit any material fact, the misstatement or omission of which would be misleading to the City.  Grandstand shall reasonably cooperate with the City to understand the basis for the determination of Grandstand of any or all of the Compliance Percentages.  All books and records kept by Grandstand in the ordinary course of business and based upon which the entity calculates any of the Compliance Percentages shall be maintained and preserved by the entity until two years after the last of the Compliance Dates provided for in this Agreement.  The City, or any third-party designated by the City, shall, upon request, be given reasonable opportunity to review and inspect, at the business location of Grandstand, or such other mutually acceptable place, such books and records so long as the same exist.  The forgoing to the contrary notwithstanding, the City shall not be permitted to review or inspect any books or records which contain:  proprietary or protected information; information which as a matter or law or contract, the entity is obligated to maintain in confidence and not disclose to any person; information protected by a recognized legal principle permitting the non-disclosure thereof in any legal proceeding; or, information which is relevant to any pending or contemplated legal or administrative hearing. 

 

  1. Additional Compliance Requirements:  If Grandstand no longer qualifies for a tax abatement pursuant to law or Ordinance No. 8384, the City Commission, after notice and a public hearing may modify the abatement by ordinance.  

 

  1. This agreement shall be governed by the laws of the State of Kansas.  This Agreement may not be assigned or transferred without the written permission of the parties.

 

This Agreement shall expire one (1) year after the expiration of the tax abatement granted pursuant to this Agreement.  In the event that a tax abatement pursuant to this Agreement is not granted by the State Court of Tax of Appeals, or is completely removed by the City pursuant to this Agreement, this Agreement shall be null and void.

 

AGREED TO THIS _______ DAY OF ___________________, 2011.

 

 

 

FOR 3840 GREENWAY CIRCLE, L.L.C. and

SCREEN-IT GRAPHICS OF LAWRENCE, INC.

d/b/a GRANDSTAND SPORTSWEAR AND GLASSWARE:

 

 

_________________________________

Chris Piper, President            

 

 

BE IT REMEMBERED, that on this _________ day of _______________, 2011, before me, the undersigned, a Notary Public in and for the County and State aforesaid, came

______________, who is personally known to me to be the same person who executed the above Agreement, and such person duly acknowledged the execution of the same to be their free and voluntary act and deed.

 

 

_________________________________

           

Notary Public

 

 

FOR THE CITY OF LAWRENCE, KANSAS:

 

 

__________________________

Aron E. Cromwell, Mayor

 

ATTEST:

 

 

______________________________

Jonathan Douglass, City Clerk