Memorandum
City of Lawrence
Information Systems Department
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To: |
Dave Corliss, City Manager |
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From: |
James Wisdom, Information Systems Director
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cc: |
Alan Landis, Purchasing Specialist
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Date: |
February 16, 2011
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Re: |
Phone Systems Support Annual Renewal
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Phone System Support
In 2008, the City received bids on Bid# B08011 for annual support for supporting phone telecommunication systems for various locations including City Hall, Wastewater Treatment Plant, Law Enforcement Center, Investigations & Training Center, Nature Center, Maintenance Garage, and the Indoor Aquatic Center. The bid was awarded to Innovative Service Solutions, Inc. These systems provide telephone service for the departments at these locations. The agreement included coverage until March, 1, 2011. As these systems are older systems and the City is investigating replacement options for a Voice over IP (VoIP) systems and other options, Information Systems would prefer not to enter into another long term agreement. The vendor, ISS, has approved extending the bid pricing an additional year and after discussing this with Finance Information Systems recommends extending the contract an additional year.
Expenditure Distribution
The expense is supported by the various departments and would be distributed as in previous years:
|
Account Number |
Amount |
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001-1-1070-2133 |
$6,738.00 |
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001-1-1070-2420 |
$1,886.92 |
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001-2-2110-2367 |
$2,363.00 |
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001-2-2120-2420 |
$701.67 |
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001-2-2144-2420 |
$1,227.28 |
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001-2-2150-2420 |
$525.60 |
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001-2-2160-2420 |
$173.45 |
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211-4-4180-2432 |
$1,800.08 |
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501-1-1069-2133 |
$808.56 |
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501-7-7100-2133 |
$539.04 |
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501-7-7220-2325 |
$1,190.00 |
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501-7-7310-2325 |
$1,200.00 |
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502-3-3510-2133 |
$449.20 |
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502-3-3520-2133 |
$449.20 |
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504-3-3210-2135 |
$700.00 |
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Total |
$20,752.00 |
Recommendation Action:
Information Systems recommends approving the renewal of the existing phone system support maintenance agreement for eight locations (City Hall, Kaw Water Treatment Plant, Wastewater Treatment Plant, Law Enforcement Center, ITC Police Building, Nature Center, Central Maintenance Garage, and the Indoor Aquatic Center) for phone system CBX parts and maintenance services to Innovative Service Solutions (ISS) for an annual cost of $20,752.00. The coverage is for March 1, 2011 to March 1, 2012.