DRAFT (Proposed to be incorporated within the City Purchasing Procedures)
Architectural and Engineering Design Fee Guidelines
1.1 Purpose
It is the policy of the City to negotiate a contract with the highest qualified firm, incorporating the scope of services, method of contracting price and terms and conditions determined to be fair and reasonable to the City according to provisions of this Chapter and section 5.5. The fee guidelines are to serve as a guideline for basic architectural and engineering (A/E) design services based on estimated construction cost for public improvement projects.
Basic A/E design services include:
1. Project kickoff meeting
2. Review of related existing and/or previous related project City/department data, plans, specifications etc.
3. Design Topographic Survey for purpose of horizontal and vertical control, location of surface features and known underground utilities
4. Preparation and presentation of preliminary design concepts
5. Code Analysis necessary for projects with buildings
6. Plan and Specification and construction estimate submittals for 2 intermediate reviews
7. Project meetings to review department comments on intermediate plan and specification submittals
8. Intermediate project meetings to review status, outstanding items
9. Basic Permitting ie Kansas Department of Transportation, Kansas Turnpike Authority & Douglas County Right of Way, Kansas Department of Health and Environment Public Water Supply or Sanitary Sewer Extension
10. Preparation of Final Plan and Specifications for bidding
11. Preparation of Engineer’s estimate for bidding
Basic A/E design services do not include:
1. Preliminary design report and related activities
2. Master Plan or Area Service plan type projects
3. Collection of field, process or equipment performance data beyond topographic survey and existing data note in Basic Services.
4. Field testing of existing equipment or processes
5. Process or system modeling
6. Services related to Property or Easement Acquisition
7. Services related to land use requirements and Planning Dept requirements; ie platting, zoning, floodplain, annexation etc
8. Services related to hazardous materials
9. Value engineering evaluations
10. Preparation of materials for and attendance at Public Meetings
11. Construction estimates beyond those identified in the Basic Services
12. Constructability reviews beyond typical design review process
13. Geotechnical investigations
14. Site environmental, Section 106 Historic Preservation/archeological, wildlife habitat, or wetland assessments
15. Extensive permitting ie railroad, United States Corp of Engineers, multi-jurisdictional state, county, federal associated with assessments in items 5 or 8
16. Services related to project web sites
17. Bid phase services
18. Construction phase contract administration; typically including: shop drawings, pay estimates, change order and request for information
19. Resident Engineer Services during construction
20. Project inspection
21. Material testing during construction
It is also recognized that varying degrees of size and complexity may result in a higher negotiated fee. Examples of special circumstances that may necessitate such modifications include:
1. Unusual site conditions
2. Unique problems requiring specialized or extensive consulting services
3. Renovations required by additions to existing structure
4. Unusually slow or fast development schedule (fast track, design build, GC/CM)
5. Large portions of work that are outside the control of the prime architect (wetlands mitigation)
6. Complexity of project
7. Location of project
8. Extent of public meetings
9. Easement/Land Acquisition
10. State/Federal Requirements
11. Planning Related Activities
12. Treatment plant or pump station related projects where coordination to provide continuous operations is required
13. Coordination with other projects/contractors within limits of current project area
14. Design services related to specialized construction methods or system process design
15. Services related to multiple project sites being complete under a single contract
16. Multiple phases/alternative bids
1.2 Design Fee Guidelines
The fee guideline for basic A/E design services can be determined by the use of these guidelines.
|
Estimated Construction Cost |
Percentage fee |
|
$100,000 |
11.50% |
|
$125,000 |
11.00% |
|
$150,000 |
10.75% |
|
$175,000 |
10.50% |
|
$200,000 |
10.25% |
|
$250,000 |
10.00% |
|
$300,000 |
9.75% |
|
$400,000 |
9.50% |
|
$500,000 |
9.25% |
|
$600,000 |
9.00% |
|
$700,000 |
8.75% |
|
$800,000 |
8.50% |
|
$900,000 |
8.25% |
|
$1,000,000 |
8.00% |
|
$1,500,000 |
7.75% |
|
$2,500,000 |
7.50% |
|
$3,500,000 |
7.25% |
|
>$5,000,000 |
6.99% |
1.3 Procedures
The City will incorporate the fee guidelines during the negotiation of fees for basic A/E services. Negotiated fees will be routinely articulated to the City Commission with reference to the guidelines as the City Commission considers design contracts. Additionally, variance from the guidelines will be explained as necessary.