CITY
COMMISSION
MEETING AGENDA
November 9, 2010 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 11/04/2010)
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Updates:
11/08/10 @ 5:00 p.m.
- Added the press release from KDHE to the recognitions;
- Added a map of DeVictor Trail Park to the City Manager’s Report;
- Added the DMI report to Regular Agenda Item No. 1;
- Added correspondence to Regular Agenda Item No. 2 – no parking on Brett Drive;
- Added a notice to the annexation procedures memo and a stormwater staff memo to Regular Agenda Item No. 5 – annexation of approximately 51 acres on the southwest corner of the Farmers Turnpike;
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Receive presentation from KDHE to the Utilities Department for the Capacity Development Achievement Award. Press Release - Added 11/08/10
2. Proclaim Wednesday, November 10, 2010 as Celebrate Marine Corps Birthday.
3. Proclaim the week of November 15 – 19, 2010 as International Education Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/05/10 and 10/12/10.
2. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meetings of 02/09/10, 03/09/10, and 06/08/10
Traffic Safety Commission meeting of 10/04/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award Bid No. B1053 for the 2010 Cured in Place Pipe Rehabilitation Project to Insituform Technologies USA, Inc., in the amount of $615,037.40 and authorize the City Manager to execute a contract agreement in the amount of $615,037.40. Authorize the City Manager the discretion to add additional sanitary sewer mains to the project at the contract unit prices for a total contract amount not to exceed $982,000. Bid Memo & Attachments
7. Approve unanimous recommendation from the Traffic Safety Commission to deny request to establish no parking along the west side of Sawgrass Drive from 26th Terrace, North to the cul-de-sac, approved 7-0. TSC Materials - Item #2
8. Approve unanimous recommendation from the Traffic Safety Commission to establish no parking along the south side of 11th Street between Kentucky Street & Tennessee Street, approved 7-0. TSC Materials - Item #4
9. Authorize the Mayor to sign the City/State Agreement for construction engineering services for Project No. PW0903, Kasold Drive, Clinton Parkway to 31st Street, Street, Storm Sewer, Waterline Improvements. Staff Memo
10. Approve the donation of Engine 10 (Unit 629) from the Fire and Medical Department to the Wichita Area Chapter of Pink Heals/Guardians of the Ribbon, Inc. Staff Memo & Attachments
11. Receive a request from Samuel Fields for changes to the City Code regarding the maximum number of dogs that an individual may keep on a premise. Refer to staff for a report.
C. CITY MANAGER’S REPORT: CM Report & Attachments - (updated 11/08/10)
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive report from Destination Management, Inc. Report - Added 11/08/10
ACTION: Receive report.
2. Consider recommendation from the Traffic Safety Commission to establish no parking along the north side of Brett Drive between Berwick Way & Haversham Drive/Stowe Drive, approved 6-1. Staff Memo TSC Materials - Item #3 Correspondence - Added 11/08/10
ACTION: Establish no parking along the north side of Brett Drive, between Berwick Way and Haversham Drive/Stowe Drive, if appropriate.
3. Consider initiating a District Plan for the Inverness Park Addition area, generally located in the area south of Clinton Parkway, between Inverness Drive and Crossgate Drive, south to K-10 Highway. Staff Memo & Attachments
ACTION: Direct staff to initiate a District Plan for the Inverness Park Addition, if appropriate.
4. Consider approving a Maintenance Facility Lease Agreement with the University of Kansas and consider approving an amendment to MV Contract removing the facility costs and making operational adjustments. Staff Memo & Attachments
ACTION: Approve a Maintenance Facility Lease Agreement with the University of Kansas, and approve an amendment to MV Contract removing the facility costs and making operation adjustments, if appropriate.
5. Receive Planning Commission recommendation regarding annexation, A-9-3-10, of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended) and consider adopting Resolution No. 6910 requesting that the Board of County Commissioners make the statutory finding as to whether the proposed annexation would not hinder or prevent the proper growth or development of the area or of any other incorporated city. Submitted by Venture Properties, Inc., property owner of record. (PC Item 6A; approved 8-0 on 10/27/10) Annexation Procedures - (updated 11/08/10) Staff Report Annexation Request Staff Memo Staff Memo RWD Authority 09/21/10 CC Meeting Minutes PC Minutes Approved Plan Map of Area PC Presentation Correspondence Stormwater Staff Memo & Attachments - Added 11/08/10
ACTION: Receive Planning Commission recommendation regarding annexation, A-9-3-10, and adopt Resolution No. 6910, if appropriate.
6. Consider approving the following items relating to Water and Wastewater Master Plans:
a) Consider authorizing the City Manager to execute an Engineering Services Agreement in the amount of $247,748 with Burns & McDonnell Engineering Company, Inc. for services in conjunction with the Water System Master Plan, Project UT0921MP. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute an Engineering Services Agreement in the amount of $247,748 with Burns & McDonnell Engineering Company, Inc. for services in conjunction with the Water System Master Plan, Project UT0921MP, if appropriate.
b) Consider approving the population projections and master plan boundary for the Wastewater Master Plan following the completion of the Public Participation Process. Staff Memo & Attachments
ACTION: Approve the population projections and master plan boundary for the Wastewater Master Plan following the completion of the Public Participation Process.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Retail Task Force Meeting, Tuesday, November 9, 4:00 p.m. Location: City Commission Room.
· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.
· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.
· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1. Location: TBD.
· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.
· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.
· City Commission/Management Team Holiday Dessert Pot Luck, Wednesday, December 15, 6:00 p.m. – 8:00 p.m. Location: Carnegie Library.
· City offices closed Friday, December 24 in observance of the Christmas holiday.
· City offices closed Friday, December 31 in observance of the New Year’s holiday.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
Four positions expire 11/30/10. One is eligible for reappointment to an additional term. Three positions have completed two consecutive terms and will become vacant 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
One vacancy that expired 06/30/10 (this term was extended to finish work on the Housing Vision. Replacement term will expire 12/31/12). Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Bicycle Advisory Committee:
Three positions expire 12/31/10. Two are eligible for reappointment to additional terms. One has served two consecutive terms and will become vacant 12/31/10.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/12.
Public Transit Advisory Committee:
Three positions expire 12/31/10. All are eligible for reappointment to additional terms.
One vacancy expired 04/30/10.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
Four positions expire 12/31/10. All are eligible for reappointment to additional terms.