City of Lawrence

Finance Department

MEMORANDUM

DATE:	June 10, 2010
TO:	David Corliss
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

REHAB OF PUMPS AND MOTORS – UTILITIES DEPARTMENT – #B1020

Utilities Department requested bids for fifty five (55) pumps and motors (out of 525) for rebuild or replacement from the maintenance management system.  This is the Pump and Rehab Program that the Department has used to maintain the reliability of the pumping system for numerous years.  In an effort to consolidate and make the process more efficient for city personnel and vendors all pumps and motors were sent out for bid at once instead of individually, as had been done in years past.

Items 1 & 2 and 12 & 13 are given to the overall lowest bidder for each pair of those items as called out in spec due to both items being rebuilt.

Items 33, 34 and 35 being requested are not low bid.  Utilities Department requests to purchase these items new rather than rebuild to allow backup units in case of equipment failure.  At this time there are no backups for this equipment. 

Items 30 removed from list for this year.

Please see bid tab, attachment

Please see recommendation, attachment 2

This purchase was budgeted in the 2010 Operations and Maintenance Budget line items for equipment maintenance.

 Recommendation Action: 

Award bid for pumps and motors for the Utilities Department to Mid America Pump LVK for $196,936.00, JCI for $106,490.00, Layne Christensen Company $33,016.00, and Patchen Electric $25,619.30, total for all pumps and motors, $362,061.30. (Utilities/Water/Wastewater/Collection System)

cc:	Cynthia Wagner	Diane Stoddard	Dave Wagner
	Jonathan Douglass	Bobbie Walthall	Dave King
	Mike Lawless	Diane Trybom	Mike Ellis