Memorandum

City of Lawrence

Parks & Recreation Department

DATE:           June 9, 2010

TO:              Dave Corliss, City Manager,

Cynthia Boecker, Assistant City Manager

                             Diane Stoddard, Assistant City Manager

                   Ernie Shaw, Interim Director Parks & Recreation

FROM:          Mark Hecker, Assistant Director, Parks and Recreation

RE:               South Park Playground Surfacing

Please include the following item on the City Commission agenda for consideration at the June 15th, 2010 meeting:

Approve the purchase recycled rubber to be used as playground surfacing in South Park.

Project Description

The City of Lawrence Parks and Recreation Department submitted, and was awarded, a KDHE Waste Tire Product Grant. The submitted application was for a $27,183 project to install rubber playground surfacing in South Park. This is a 50/50 grant program where the City purchases the total amount of product needed and the State will reimburse the City 50% of the total ($13,591.50). As a condition of the funding, the eventual vendor selection will be approved by the State, as the grant requires that the rubber playground surfacing must be purchased from a vendor that recycles Kansas tires.   

Project Funding

Funding for the City’s half of the project $13,591 will come from the Special Recreation Fund. A purchase order for the total amount of the project ($27,183) will need to be cut from this budget to purchase the product. The $13,951 from the State will be redistributed to this account when received.

Action Request

The City of Lawrence Parks and Recreation Department staff requests approval from the City Commission to waive the formal bidding process and authorize the City Manager to purchase rubber playground surfacing in accordance with KDHE Waste Tire Product Grant program rules. The total amount of the purchase will not exceed $27,183.

Thank you for your assistance.  Please advise if you have any questions.