Memorandum
City of Lawrence
Information Systems
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TO: |
David Corliss, City Manager
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FROM: |
James Wisdom, Network Manager
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CC: |
Alan Landis, Purchasing Specialist Dave Wagner, Director of Utilities Dave King, Utilities Maintenance Manager
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DATE: |
August 3rd, 2009
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RE: |
Clinton Fiber Lease
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I. Project Description The City currently connects to the Clinton Water Treatment Plant via a leased T-1 communications line from AT&T which offers 1.5MB network speed connectivity between the Clinton Plant and the network data center at City Hall. The Clinton Plant’s recent automations have identified the need for improved network connectivity for the Clinton Plant, and a fiber connection with 1GB connectivity speed (10GB in the future) will provide the ability to replicate data offsite, connect to databases at City Hall, Wastewater and the Kaw Water Plant, and many other services currently needed or planned
II. RFP Response A summary of the proposals provided by the four vendors are listed in the table below:
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Vendor |
5-Year |
10-Year |
20-Year |
Installation Fee |
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AT&T |
$3,265/mo |
$2,957/mo |
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Included |
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Customized Switched Metro Ethernet Solution |
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Community Wireless-Opt 1 |
$10,600/mo |
$6,000/mo |
$4,000/mo |
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Lease-to-purchase option with $10 buy out at end of lease. |
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Sub-Contractor: Universal Cable Services (New conduit) |
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192 Fiber strands in new conduit with many other options. |
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Includes 20mb internet connection |
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Community Wireless-Opt 2 |
$7,900/mo |
$4,600/mo |
$3,000/mo |
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Lease-to-purchase option with $10 buy out at end of lease. |
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Sub-Contractor: Universal Cable Services (New conduit) |
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192 Fiber strands in existing conduit with many other options. |
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Includes 20mb internet connection |
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Sunflower |
$1,500/mo |
$1,450/mo |
$1,150/mo |
$2,000 |
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Unite Private Networks |
$6,761/mo |
$5,409/mo |
$4,733/mo |
(Potential Costs) |
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Reserve an IRU for 12-fibers for the City (of the 36 installed) |
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Assumes no right-of-way fees, otherwise right-of-way fees plus 4% |
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Largely aerial mounted fiber except near both buildings |
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Purchase option equivalent to 12-mo lease at end of each period |
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…ie purchase IRU for 12-fibers at end of 5-years for $81,132 |
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III. Proposal Determination The proposals were reviewed by a four person committee and all four proposals were found to have merit. The AT&T and Sunflower proposals offered traditional lease agreements. The Community wireless and Unite Private Network proposals both offered lease-to-purchase options with the ability to purchase fiber at the end of each proposed lease period. The Community Wireless option included the option to purchase 192 fibers and a 20mb internet connection. The Unite Private Networks included an option to purchase 12 fibers at the end of each lease period. The offers were reviewed by the committee and were evaluated by the following criteria:
· Project costs
· Vendor experience
· Compliance with requirements
· Experience in providing like services
· Qualified staff
· Methodology and project approach
Sunflower Broadband’s offering ranked the highest in both the traditional scoring and weighted scoring that was based on above criteria.
IV. Project Funding The project would be funded by the Utilities Department Communications / Telephone account 501-7210-581.34-01.
V. Action Requests Information Systems is recommending that the City of Lawrence authorize the City Manager to sign a 5-year lease-agreement with Sunflower Broadband for fiber connectivity between City Hall and the Clinton Plant for $1,500 per month along with a $2,000 installation fee.