MEMORANDUM  

 

DATE:           July 22, 2009

 

TO:              Dave Corliss, City Manager

                     Cynthia Boecker, Assistant City Manager

                   Diane Stoddard, Assistant City Manager

                   Ernie Shaw, Interim Director Parks & Recreation

 

FROM:          Ernie Shaw, Interim Director, Parks and Recreation Department

 

RE:               July 28, 2009, City Commission Consent Agenda Item

 

Please include the following item on the City Commission consent agenda for consideration at the July 28, 2009 meeting:

 

Set a re-bid opening date of August 18, 2009, for Union Pacific Depot Roof Project

 

Project update

Thirteen vendors were notified of the Request for Bid and of those, five (5) attended the pre-bid meeting. Bids were received July 21, 2009 per commission approval on June 21, 2009. Two (2) bids were received; both exceeded the project estimate by $13,500.00 or more. Only one of the bids was completed as specified. One vendor intended to bid however he misunderstood the bid opening date and therefore he failed to turn in his bid.

 

Project Description

City of Lawrence Parks and Recreation Department anticipates bidding the replacement of the roof shingles on the Historic Union Pacific Depot. We are working with the City’s Historic Resource Administrator to assure the project meets the requirement necessary for this historic structure. 

 

Project Schedule

Open bids:              August 18, 2009

Award Contract:       August 25, 2009

Notice to Proceed:    August 31, 2009

Project Completion:  September 21, 2009

 

Project Funding

Project will be funded by the Sales Tax Reserve Fund.

 

Action Request

The City of Lawrence Parks and Recreation Department staff requests approval from the City Commission to reject bids received and to set a re-bid date of August 18, 2009, for the Union Pacific Depot Roof Project

 

Thank you for your assistance.  Please advise if you have any questions.