Memorandum

City of Lawrence

Information Systems

 

TO:

David Corliss, City Manager

 

FROM:

James Wisdom, Director of Information Systems

 

CC:

Alan Landis, Purchasing Specialist

 

DATE:

July 23, 2009

 

RE:

Annual software maintenance for Microsoft software

 

 

 

         I.    Microsoft Software Maintenance   The City of Lawrence maintains a Microsoft Windows based network providing services to all departments of the City of Lawrence.  The City maintains a Microsoft Select ® Agreement directly with Microsoft, purchasing Microsoft software through the State of Kansas software contract with Software House International.  The current contract covers the period from July 1st, 2008 through June 30th, 2009.  This maintenance agreement covers the period from July 1st, 2009 through June 30th, 2010.  The annual Microsoft maintenance fees allow the City to maintain our servers and applications with the latest versions of software, provide 24x7 technical support, a Microsoft TechNet subscription, provides for free software for the City’s training room, offering convenient access to software and self-managed software asset management through the volume licensing website, and many other benefits through their Software Assurance ® program.

 

       II.    Microsoft Software   The software under maintenance being renewed is used at all levels within the City.  The software under maintenance includes Windows based servers, Microsoft Exchange server, Microsoft SQL servers, Microsoft Terminal servers, Microsoft Project Professional, desktop applications such as Microsoft Office Professional and Microsoft VISIO, and all of our client access licenses for Windows Server, Exchange Server, Terminal Server, Microsoft Project, and SQL Server.

 

     III.    Software Funding. 

The software maintenance is funded by the user departments and is broken down as follows:

 

 

 

 

 

         

Department / Division

Account Number

Amount

Public Information

001-1025-515.40-04

90

Planning & Development

001-1030-531.40-04

2,984

Planning & Dev. – Code Enforcement

001-1032-532-40-04

270

Planning & Dev. – Bldg. Inspections

001-1034-534.40-04

180

Admin Services - City Clerk

001-1050-542.40-04

90

Admin Services - Personnel

001-1053-543.40-04

1,474

Finance - Administration

001-1060-551.40-04

387

General Overhead

001-1065-555.40-04

8,585

Information Systems

001-1070-557.40-04

3,150

Legal

001-1080-522.40-04

810

Human Relations

001-1085-525.40-04

270

Municipal Court

001-1090-521.40-04

399

Fire

001-2200-562.40-04

6,422

Public Works - Health

001-2500-565.40-04

90

Public Works - Streets

001-3000-570.40-04

180

Public Works - Engineering

001-3100-571.40-04

473

Public Works - Traffic

001-3200-572.40-04

360

Public Works - Building Maint.

001-3400-574.40-04

266

Parks & Recreation

211-4000-590.40-04

1,693

Utility Billing

501-1069-559.40-04

594

Utilities - Administration

501-7100-580.40-04

1,091

Utilities - Engineering

501-7110-580.40-04

1,850

Utilities - Clinton Plant

501-7210-581.40-04

1,736

Utilities - Kaw Plant

501-7220-582.40-04

270

Utilities - Wastewater

501-7310-583.40-04

5,473

Utilities - Collections

501-7410-584.40-04

597

Utilities – Quality Control

501-7510-585.40-04

90

Utilities – Distribution Systems

501-7610-586.40-04

360

Public Works – Residential Sanitation

502-3510-571.40-04

90

Public Works – Commercial Sanit.

502-3520-572.40-04

180

Public Works – WR/R

502-3530-573.40-04

207

Public Works – Maintenance Garage

504-3200-579.40-04

959

Public Works – Stormwater

505-3900-579.40-04

90

Transit

611-1014-514.40-04

581

N.R. – Community Development

631-6408-500.40-04

360

 

TOTAL:   

$42,701

                                           

     IV.    Action Requests  Information Systems requests that the City Commission approve a purchase order to Software House International in the amount of $42,701 to continue the City’s Select Agreement for Microsoft software maintenance for the period from July 1, 2009 to June 30, 2010.