| Amending Spreadsheet for Amending the Budget | |||||||||
| Read these instructions carefully. If after reviewing them you still have questions, call Mark | |||||||||
| Handshy at (785) 296-4799 or E-Mail: Mark.Handshy@da.ks.gov | |||||||||
| Municipalities are authorized by K.S.A. 79-2929a to amend budgets to spend money not in the original budget. | |||||||||
| The additional expenditures are to be made from existing revenue and cannot require additional tax levies. | |||||||||
| General Instructions | |||||||||
| This amending spreadsheet is setup to handle six funds to be amended. The spreadsheet can be expanded to | |||||||||
| to accomendate additional funds if needed. Print only the forms used. | |||||||||
| Each page has green shaded areas. These green shaded areas require budget information input | |||||||||
| by you for completion of the current budget. | |||||||||
| The remaining areas are protected as some contain forumlas which should not be changed. If you | |||||||||
| notice any errors, the first step is to correct the input page, then check the green areas. If errors can not be | |||||||||
| determined, please contact Municipal Services for assistance. | |||||||||
| To print the spreadsheets, you can either print one sheet at a time or all of the sheets at once. | |||||||||
| Computer Spreadsheet Computation | |||||||||
| 1. Certificate page (cert), you will need to enter statute authorizing the fund in the green area under K.S.A. column. | |||||||||
| Complete the "Assisted by" block if someone other than an employee completed the form and provide address. | |||||||||
| Ensure the governing body signs the form before sending to the County Clerk. | |||||||||
| 2. Fund pages (fund1 to fund6), for the " Adopted Budget" column, this is the same information as presented on the | |||||||||
| original approved budget. The "Proposed Budget" column, input all receipts and expenditures with keeping the | |||||||||
| same amounts for some and others showing either an increase or decrease amount. Ensure to number the page(s). | |||||||||
| Note: If you are amending the budget for a second time (or more), then "Adopted Budget" column would have the | |||||||||
| last approved receipts and expenditures. | |||||||||
| 3. Notice of Hearing on Amending Budget (summ), at the top of the form, you will need to enter the date, | |||||||||
| month, time, and location of the hearing after the words "will meet on the". In the next paragraph after words "available | |||||||||
| at", you will need to provide where the information will be located at for reviewing. Under the columns headed | |||||||||
| "Actual Tax Rate" and Amount of Tax to be Levied", this information comes from the original budget for those funds | |||||||||
| for which a tax levy was issued for. Ensure to assign a page number at the bottom of the form. | |||||||||
| Once the Notice has been published, ensure the there is at least 10 days between published and when the hearing is held. | |||||||||
| 4. Once all needed are completed, review the Certificate and Budget Summary page to ensure | |||||||||
| amounts agree with the fund pages used. | |||||||||