APPLICATION FOR

2009 KANSAS EMERGENCY SHELTER GRANT

Instructions: Please complete all eight sections of the Emergency Shelter Grant (ESG) application.

Note: For FY2009, ESG Entitlement cities funding will be limited to $25,000 maximum.

SECTION I: APPLICANT INFORMATION (Local Units of Government Only)

A. Applicant Information

Local

Government

City of Lawrence

Authorized Representative

Margene K. Swarts

Title

Assistant Director – Development Services

Address

PO Box 708

City

Lawrence

State

Zip

66044

Federal I.D. Number

48-6033520

Contact to whom questions about this application should be directed:

Margene K. Swarts

Telephone

(785) 832-3117

Fax

(785) 832-3110

E-mail Address

mswarts@ci.lawrence.ks.us

B. Purpose of Request (Check all that apply.)
		Bring building up to health and safety codes.
		Make or improve facility accessibility.
		Increase beds for homeless people by (number).
		Expand or maintain the number of homeless individuals or families served.
		Increase or maintain essential services.
		Provide homeless prevention services.
		Other (Specify):

Certification: To the best of my knowledge and belief, the data in this application are true and correct. This document has been duly authorized by the governing body of the applicant. The applicant will comply with federal and state regulations if assistance is approved.

March 10, 2009

Signature Date

Michael Dever, Mayor

Title (Chief Elected Official)

SECTION II: PROVIDER INFORMATION

Section II asks for information on each of the homeless service providers. Section II needs to be completed on each sub-grantee in order to receive funding. If more space is needed, please make copies of page 2 and 3 and attach them to the completed application.

A. Provider Information

Emergency Shelter or Service Provider		First Step at Lake View				Contact Person		Lisa Carter
Address	3015 W 31^st Street					Telephone		(785) 843-9262
City	Lawrence				State	KS		Zip	66047
Federal I.D. Number		74-7368880				Fax	(785) 843-9262
E-mail Address		lcarter@dccca.com
Counties served by this grant			All Counties in Kansas
State Senate Districts of all counties served				Districts 1 – 40
State House Districts of all counties served				Districts 1 – 125

Emergency Shelter or Service Provider		Lawrence Community Shelter, Inc. (LCS)				Contact Person		Loring Henderson
Address	214 West 10^th Street					Telephone		(785) 832-8864
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		74-2848203				Fax	(785) 832-1053
E-mail Address		director@lawrenceshelter.org
Counties served by this grant			Douglas
State Senate Districts of all counties served				Districts 2, 3, and 19
State House Districts of all counties served				Districts 10, 38, 44, 45, 46, 53, and 59

Emergency Shelter or Service Provider		The Salvation Army				Contact Person		Capt. Wesley Dalberg
Address	946 New Hampshire					Telephone		(785) 843-4188x. 101
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		44-0545998				Fax	(785) 843-1716
E-mail Address		wes_dalberg@usc.salvationarmy.org
Counties served by this grant			Douglas
State Senate Districts of all counties served				Districts 2, 3, and 9
State House Districts of all counties served				Districts 10, 38, 44, 45, 46, 53, and 59

Emergency Shelter or Service Provider		Women’s Transitional Care Services (WTCS)				Contact Person		Sarah Terwelp
Address	PO Box 633					Telephone		(785) 331-2043
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		48-0853356				Fax	(785) 841-0627
E-mail Address		kswtcs@yahoo.com
Counties served by this grant			Douglas, Jefferson, Franklin
State Senate Districts of all counties served				Districts 2,3,12,15, and 19
State House Districts of all counties served				Districts 5,9,10,38,44,45,46,47,53,and 59

SECTION III: Matching Funds

Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award.

Please describe in detail matching funds to be used for this grant.

A. Cash Funds

Describe the source of the cash funds.

Lawrence Community Shelter – donations $40,500

First Step at Lake View – Service Fees, Grants and Donations $20,250

The Salvation Army – Donations $ 2,400

B. Non-Cash Resources

Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match.

Lawrence Community Shelter $40,500

Volunteer Labor ($5 hr x 2.8 persons x 8hrs x 365 days)

The Salvation Army $2,600

Volunteer Labor ($5 hr x 10 hrs x 52 wks)

Women’s Transitional Care Services $21,650

Shelter Facility

C. Other State/Federal Agency Grant Funds

Describe the source of the funds and precisely how the funds are to be used. A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements.

None.

D. Waiver

Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations. One change is the elimination of the first $100,000 of the Kansas ESG match requirements. Kansas Housing Resources Corporation intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement. Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need. Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application).

None

SECTION IV: ACTIVITY DESCRIPTION

A. Activities

1. Briefly describe the purpose and capacity of the agency providing services to the homeless.

First Step at Lake View

First Step at Lake View offers Intermediate, Reintegration, and Level I and II substance abuse treatment services to women and their children. The primary focus is providing shelter for women who are in early recovery from alcohol/drug addiction and meeting established criteria, one of which is homelessness. First Step House provides comprehensive case management and counseling services to empower women to live independently after discharge. First Step at Lake View also provides housing and services for their dependent children.

Lawrence Community Shelter (LCS)

Lawrence Community Shelter (LCS) is the primary agency for contact with people experiencing homelessness in Lawrence and Douglas County, particularly chronically homeless individuals. The mission of the LCS is to provide safe shelter and comprehensive support services and programs that offer a path to a positive future for people experiencing homelessness or at risk of homelessness. The LCS is a 24/7 program with day services including case management, breakfast, laundry facilities, mail and phone access, and storage; and night shelter sleeping 31 adults with showers, evening meal, storage, and counseling. Case management programs serving the homeless through LCS are Housing (housing applications, referrals and collaborations with landlords, Lawrence Douglas County Housing Authority); Employment (Back-to-Work job coaching, job search, job oversight; Joseph Project small business job development, piece work; Tour the Work Force visits to learn to use resources of the Kanss Work Force Center); Benefits (identification replacement, food stamp, disability, Medicaid and other applications, Kansas legal Services, DMV, Social Security office, SRS); Intervention (transportation to detox and rehab programs, AA meeting on-site, referrals and collaborations with DCCCA, RADAC, Valeo, and Johnson County Adult Detox Unit, referrals and collaborations with Bert Nash Community Mental Health Center, Lawrence Memorial Hospital, and others). The Lawrence Community Shelter is a service provider to the range of individuals and problems associated with homelessness.

The Salvation Army

The Salvation Army provides a variety of homeless prevention services to low- and fixed-income individuals and families to assist them in stabilizing income and maintaining transitional and/or permanent housing. Services include locating financial support for rent and utilities, gas vouchers, medical prescriptions and supplies. Additionally, we maintain a food pantry for low-income clients who must spend the majority of their funds on rent, utilities, and other bills. Staff to provide aforementioned services include SER workers, BSW Interns, an MSW, LMSW’s, volunteers and formerly homeless individuals.

Women’s Transitional Care Services

Women’s Transitional Care Service (WTCS) provides emergency shelter and services to women and children who are homeless due to domestic violence. WTCS uses education, peer counseling, referrals, and empowerment to aid individuals and families in moving towards permanent housing and independent living. WTCS served 1,086 in community based services, 155 women and 123 children in shelter during the last fiscal year (July 2007 to June 2008). Services provided totaled 10,078 and bed nights were 5,505.

2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed):

First Step at Lake View

Rehabilitation: Amount Requested: $0

N/A

Operations: Amount Requested: $9,750

First Step at Lake View is requesting $9,750 to offset the high cost of utilities at our facility.

Essential Services: Amount Requested: $9,750

First Step at Lake View clients continue to increasingly need services in the areas of transportation, medical, dental, mental health, vocation/education, budgeting, child care, daily living skills, social skills, and housing. Resources to address women’s and children’s needs also continue to shrink, therefore it continues to be increasingly difficult to help women and children find the resources they need to live healthy and independent lives. In addition, we have added a total of 35 beds available to women and their children which has increased costs for First Step at Lake View. We are therefore requesting $9,750 to help fund staffing costs in providing the above mentioned services.

Homeless Prevention: Amount Requested: $0

N/A

Lawrence Community Shelter

Rehabilitation: Amount Requested: $0

Operations: Amount Requested: $40,500

The Lawrence Community Shelter is requesting $20,250 for rent, utilities, supplies, and staff salaries to be able to continue to offer shelter and services to the homeless population in Lawrence/Douglas County and surrounding communities.

Essential Services: Amount Requested: $40,500

The Lawrence Community Shelter is requesting $20,250 toward the costs of staff salaries to provide essential services and case management, employment counseling, assistance with housing searches, and local transportation for guests in the shelter’s Housing, Employment, Benefits, and Intervention programs. LCS is open 24 hours a day every day of the year to assure constant shelter to people experiencing homelessness.

Homeless Prevention: Amount Requested: $0

The Salvation Army

Rehabilitation: Amount Requested: $0

Operations: Amount Requested: $0

Essential Services: Amount Requested: $0___________

Homeless Prevention: Amount Requested: $5,000

The Salvation Army of Lawrence is one of the primary local providers of rent and utility assistance for low-income families and individuals, and is requesting $5,000 for this service. All clients served will have an eviction notice for rental assistance or a disconnect notice for utility assistance.

Women’s Transitional Care Services

Rehabilitation: Amount Requested: $0

Operations: Amount Requested: $13,500

WTCS is requesting $8,000 for shelter utilities and $5,500 for an upgrade to shelter security system.

Essential Services: Amount Requested: $0___________

Homeless Prevention: Amount Requested: $6,000

Women’s Transitional Care Services is requesting $6000 for rent and utility assistance for women moving from shelter into permanent housing.

3. Kansas Housing Resources Corporation is permitted to use five percent of the state’s 2009 ESG award for administrative purposes. The state subgrants two-and-a-half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award. Provide a description of the expected use for this request, (to be completed by local unit of government).

City of Lawrence, Planning & Development Services Department

The funds will be used to support Planning & Development Services Department staff salaries related to the administration of the Emergency Shelter Grant.

B. Assistance

Specifically describe how the following assistance, if applicable, will be provided to persons served by your agency:

1. Permanent Housing Referral Services

Referrals are made to appropriate programs based upon individual eligibility requirements, such as income, family size, or mental or physical disability. The following is a list of agencies that referrals are made to:

--Bert Nash 911 Ohio: Provides permanent hosing for those with mental disabilities. Must be assessed through Bert Nash Community Mental Health Center to qualify.

--Emergency Service Council (ESC): Provides rent/deposit assistance through member organizations.

--First Step House: First Step at Lake View provides referrals via our case manager to the Lawrence Housing Authority in an attempt to help our clients obtain permanent housing that protects their recovery and provides a safe environment for them and their children.

--Independence, Inc.: Provides permanent housing for those with physical or mental disabilities. Must also meet income requirements.

--Lawrence Community Shelter: Lawrence Community Shelter provides case management for shelter guests and for people at risk of homelessness 1) in applying to the Lawrence Douglas County Housing Authority; (2) in assisting individuals through and follow-up to the transition from homelessness to being housed; and 3) in working with independent landlords for guests moving to permanent housing.

--Lawrence/Douglas County Housing Authority (LDCHA): Referrals are accepted based upon income, rental history, criminal history, and availability. Families with children and homeless individuals are a top priority. LDCHA provides individuals/families with Section 8 vouchers and rental housing.

--Salvation Army: The Salvation Army provides case management to housed clients who utilize the emergency assistance program. Project Able provides supportive services for homeless individuals and families as they move into transitional and/or permanent housing. If a homeless family or individual qualifies for subsidized rent through the local housing authority, assistance is provided with the application process by our case management team..

--Women’s Transitional Care Services: Provides rent/deposit assistance for women escaping violence.

Additionally, the LDCHA has developed cooperative, interagency service contract with Lawrence Community Shelter, The Salvation Army, Bert Nash Community Mental Health Center, Independence, Inc., SRS, and Community Works, Inc. to streamline the application process for homeless persons. These agreements expedite the housing process by saving the consumer from having to go from agency to agency searching for housing.

2. Overnight Shelter

Referrals are made to Women’s Transitional Care Services (for women and their children escaping violence), First Step House (for recovering women and their children preadolescent children), and Lawrence Community Shelter (sleeps 31 adult men and women including those who are not able to abstain from drug/alcohol consumption and could not pass a breathalyzer test. Showers, evening meal, storage, counseling, case management). Veterans are also referred to the Leavenworth Domiciliary and the VFW. If an individual or family is affiliated with a church, a referral may be made for temporary lodging in a hotel. Assistance is also provided with contacting relatives and friends who might provide temporary shelter.

At the Salvation Army of Lawrence, persons in need of overnight shelter will be referred to the Lawrence Community Shelter.

3. Medical Services

Referrals are made to Health Care Access, Social and Rehabilitative Services, Haskell Indian Nations University Health Care Center, Lawrence Douglas County Health Department, Heartland Medical Clinic, Watkins Health Center, Healthwave, Lawrence Memorial Hospital, and Douglas County Dental Clinic. Ballard Community Center and Penn House provide financial assistance for prescriptions. SRS provides assistance with the application process for Medicaid. Lawrence Community Shelter offers financial assistance for prescriptions, visits to the shelter by a nurse and chiropractor, assistance with Medicaid applications and health education. First Step at Lake View has the availability of an RN. When client needs exceed the scope and availability of the RN, referrals are made to the appropriate medical agency. At the Salvation Army of Lawrence, referrals are provided for prescriptions and medical supplies through the emergency assistance program via private donations. Referrals are also made to Health Care Access, Heartland Medical, and Douglas County Dental Clinic dependent on specific need.

4. Children’s Services

Referrals to SRS for Medicaid, Food Stamps, and other assistance after involve families with children. Referrals are also made to Child Protective Services, Success by Six Program, Big Brothers/Big Sisters, Headstart, Bert Nash Community Mental Health Center, the Boys and Girls Club, Mother to Mother, USD 497 including Native American Student Services, after school programs, various childcare providers, and other appropriate community resources.

The Salvation Army Lawrence Corps offers character building programs for youth in the community through our sunbeams, explorers and rangers programs. We also have a good news club, basketball program and band program available for youth in our community. During the summer we offer summer camp, vacation bible school and field trips for youth desiring to participate.

First Step House provides services to recovering women and their preadolescent children. ChildCare services are arranged so that the women can participate in scheduled activities and groups.

5. Mental Health and/or Drug Abuse and/or Counseling Services

First Step at Lake View provides substance abuse treatment services to women and their children.

Lawrence Community Shelter has a strong Intervention Program to provide counseling, referrals, and transportation to detox and rehab programs. The shelter also provides space for visits from DCCCA, Douglas County Health Department, and Bert Nash Community Mental Health Center, and rents space for AA meetings.

Mental Health and/or Drug Abuse and/or Counseling Services referrals are made to Bert Nash Community Mental Health Center, DCCCA, Haskell Indian Nations University Health Center, Headquarters, SARP, USD 497 Counselors, Lawrence Memorial Hospital, and local support groups. Schedules for twelve step programs are available.

The Salvation Army hosts weekly AA meeting open to anyone wanting to attend.

6. Employment Services

First Step at Lake View provides case management services to help our clients obtain and maintain employment that will support their maintaining recovering healthy independent lifestyle.

Referrals are made to the Lawrence Workforce Center, Vocational Rehabilitation, Heartland Works, Job Start, The Salvation Army, and community employment agencies. Project Connect provides GED preparation.

The Lawrence Community Shelter has a range of employment programs: (1) Back-to-Work job coaching and supportive services project which includes one-on-one job counseling and goal setting, bus vouchers/transportation, assistance in filling requirements for jobs, and purchase of work clothing; (2) The Joseph Project which has developed the Good Dog! Biscuits and Treats small entrepreneurial business guided by homeless and formerly homeless individuals. Good Dog! Allows participants the opportunity for part time work or full time employment through the production, packaging, and distribution of gourmet dog biscuits and treats through several outlets in the region; (3) on-site work performed by shelter guests, such as cleaning, receptionist, day kitchen, and other jobs to earn a guaranteed space to sleep that night; (4) the Lawrence Community Shelter is the managing organization for the street newspaper, Change of Heart, which homeless vendors can distribute on public property and retain $.75 for each copy; and (5) referrals are made to other employment services at Independence, Inc., The Work Force Center, Vocational Rehabilitation, Sedona and Adecco Employment Agencies.

At the Salvation Army of Lawrence, case managers work closely with individual clients on employment needs and make referrals to the Lawrence Workforce Center or a temporary employment agency depending upon the type of job an individual is seeking. Employment counseling is provided quarterly to job seekers by a volunteer human resource professional from the community. Clothing vouchers are provided to clients after assessing individual needs. Vouchers are provided to Social Service League and St. John’s Rummage House. Referrals are also provided to Penn House for their work clothing closet.

7. Transportation

First Step at Lake View helps provides transportation through case management for a family’s initial time in residence. We also refer and do education on the local bus systems.

Lawrence Community Shelter provides local bus passes and donated rides to and from appointments, interviews, detox or rehab, the ER, etc.

At the Salvation Army, the emergency assistance program offers single ride bus tickets for persons who are seeking employment or newly employed, for medical/mental health appointments, to apply for mainstream benefits, for transporting children to daycare, etc. they work closely with local churches to provide gas vouchers when appropriate.

8. Other Available Federal, State, and Private Assistance

At the Salvation Army, when someone comes in for assistance, case managers explore their need to receive mainstream resources. If a person appears eligible for a resource they will assist them in completing an application for which they are eligible (i.e. food stamps, TANF, daycare, etc). If a disability is apparent and/or the person discloses a desire to apply for social security benefits, a case manager assists with the application and follow-up. Case managers assist families in applying for daycare programs, free and reduced lunches, after-school and summer programs for eligible youth.

Other specific programs/organizations referrals are made to the Low Income Energy Assistance Program, Warm Hearts, the Emergency Service Council (ESC) agencies, Douglas County Legal Air, Social Security Administration, The Shelter, Inc., Penn House, SRS, The Salvation Army, churches, the Administration, Disabled American Veterans (DAV), Goodwill, and Cottonwood, Inc. The level of assistance is based upon a client’s ability and needs at the time.

9. Other

Lawrence Community Shelter provides the main daytime shelter, popularly called the Drop-in Center, for people experiencing homelessness in Douglas County. The Drop-In Center part of the LCS programs offers respite from extreme cold or heat, laundry facilities, breakfast five mornings a week, some storage of personal items, mail and telephone service, use of a copier, interaction with peers, a supportive atmosphere, and connection to case management and other LCS programs.

The Salvation Army provides a free nutritious lunch Monday, Wednesday and Friday to anyone in the community needing a meal. Our food pantry is available weekdays from 9:00 AM – 12:00 PM for fixed and low-income persons. We provide a warming/cooling center daily from 5:00 PM – 8:00 PM open to anyone in the community desiring a safe environment. We provide snacks, telephone service and restroom facilities. Additionally, The Salvation Army offers a new shoe program for back to school elementary age children, a coat distribution in late fall and holiday assistance such as Thanksgiving food baskets, a toy shop and adopt a family programs where eligible families receive gifts and food for the holidays.

C. Confidentiality

Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program require grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims of family violence in your Shelter or service provider organization. Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confidentiality policy in order to be considered for funding.

Notwithstanding the preceding confidentiality requirements, recipients of ESG funds will be required to account for use of all ESG monies to KHRC, as well as make all facilities and records available to KHRC upon request. KHRC will ensure the confidentiality of these records.

SECTION V: HOMELESS DEFINITION AND COMMUNITY RESOURCES

Homeless means as the term is defined in 42 U.S.C. 11302. “(a) IN GENERAL.-For purposes of this Act, the term “homeless” or “homeless individual or homeless person” includes—(1) an individual who lacks a fixed, regular, and adequate nighttime residence; and (2) an individual who has a primary nighttime residence that is: A) supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); B) a institution that provides a temporary residence for individuals intended to be institutionalized; or C) a public or private place not designed for, or ordinarily used as, a regular sleeping accommodations for human beings. EXCLUSION - For purposes of this Act, the term “homeless” or “homeless individuals” does not include any individual imprisoned or otherwise detained under an Act of the Congress or a State law.” (42 U.S.C. 11302) There is a statutory requirement that ESG funds must benefit either homeless persons, or persons at imminent risk of becoming homeless in the case of homeless prevention activities.

Estimate an unduplicated count of homeless persons in your city/county, including the homeless population who do not access services. Explain how you estimated the homeless population. Has your community implemented, or is planning on implementing, an HMIS (Homeless Management Information System)? If so, what software is your community utilizing? Note: As explained in further detail in Section VII, with some exceptions, recipients of ESG funds are expected to implement and use the HMIS system. Technical assistance is available from KHRC for implementation.

The most recent unduplicated count, according to the most recent Point-in-Time count, conducted January 30, 2008 is 318. The 2009 Point in Time count was done in Douglas County on January 28, 2009 and the City of Lawrence is awaiting the results of that count from the United Way of the Plains. Results are scheduled to be returned to the communities in April. Lawrence participates in the Balance of State Continuum and community agencies utilize HMIS through this manner. MAACLink is the current provider.

List all existing emergency shelter(s), domestic violence shelter(s), transitional housing, and social services that assist the homeless in your city/county area. If the agency listed below provides shelter include capacity and characteristics of the population served; if the agency provides only services provide characteristics of population served. (If the agency listed below only serves a sub population of the homeless, i.e. mentally ill, veteran, victims of domestic abuse please note this in population served).

Shelter	Capacity	Population Served
1. Alcoholics Anonymous		General homeless with substance abuse issues
2. 1409 Pelathe House	15	General homeless
3. 1411 Pelathe House	12	General homeless
4. Achievement Place for Boys	7	Male youth (13-19)
5. Ballard Community Center		General homeless
6. Bert Nash CMHC		General homeless
7. Brookcreek Learning Center		General homeless
8. Catholic Community Services		General homeless
9. Cottonwood		General homeless
10. DCCCA		General homeless with substance abuse issues
11. Douglas County AIDS Project		HIV+ general homeless
12. Douglas County Dental Clinic		General homeless
13. Douglas County Aid Society		General homeless
14. Douglas County Senior Services		Elderly general homeless
15. Douglas County Visiting Nurses, Rehabilitation, and Hospice Care		General homeless
16. ECKAN		General homeless
17. First Step at Lake View	40 beds	Women in recovery and their children.
18. Haskell Indian Nations University Health Center		General homeless
19. Health Care Access		General homeless
20. Headquarters		General homeless
21. Hearthstone	12	Adult men in recovery
22. Heartland Medical Clinic		General homeless
23. HOPE Building	6	Dual diagnose homeless
24. Housing and Credit Counseling, Inc.		General homeless
25. Independence, Inc.		General homeless
26. Jubilee Café		General homeless
27. Lawrence Alano Society		General homeless with substance abuse issues
28. Lawrence/Douglas County Health Dept.		General homeless
29. Lawrence/Douglas County Housing Authority	52	General homeless
30. Lawrence Interdenominational Nutrition Kitchen (LINK)		General homeless
31. Lawrence Community Shelter	31 – night 50+ – day	Single M/F homeless
32. O’Connell Youth Ranch	24	Adjudicated male youth/with parental rights terminated (age 8-21)
33. Oxford House (one house)	6	Homeless adult females in recovery
34. Oxford House (three houses)	23	Homeless adult males in recovery
35. Penn House		General homeless
36. Gadugi Center		General homeless
37. SRS		General homeless
38. The Salvation Army	64	General homeless
39. The Shelter, Inc.	30	Adjudicated youth/youth who have contact with law enforcement
40. Trinity Respite Care Services		General homeless
41. WTCS	25	Homeless domestic violence victims
(Add pages, if necessary)

SECTION VI: CONTINUUM OF CARE

The ESG program is designed as the first step in a continuum of assistance to prevent homelessness. Facilitating the homeless to move towards the maximum degree of self-sufficiency that is appropriate for that individual or family is the goal of ESG funded programs. The Continuum of Care (CoC) model is based on the concept that homelessness is not just a problem of lack of shelter; but often involves a complex variety of issues that need to be addressed if homelessness is going to be successfully diminished and prevented. The State is encouraging local governments to implement a Continuum of Care approach to homelessness. Please describe local plans to implement a Continuum of Care approach. If your community has a Continuum of Care document please include this with your application (do not attach the CoC to this application, simply include it when submitting your application).

The City of Lawrence participates in the Balance of State Continuum of Care. Prior to 2008, the City of Lawrence had a Continuum of Care strategy in effect since 1993.
SECTION VII: PERFORMANCE MEASURES: Kansas Housing Resources Corporation Quarterly Reports (reports are available on KHRC website, www.kshousingcorp.org)

Four Reports*	Quarterly Reporting Period:	Due Date:
First Report	July 1, 2009 thru September 30^th 2009	October 13, 2009
Second Report	October 1, 2009 thru December 31, 2009	January 12, 2010
Third Report	January 1, 2010 thru March 31, 2010	April 13, 2010
Fourth Report	April 1, 2010 thru June 30, 2010	July 13, 2010
Final Report**	July 1, 2010 thru final expenditure

* Reports are due only while ESG funds are being expended; i.e. if all ESG funds are spent in the first two quarters then only two quarterly reports would be required.

** This report is only for those grantees that did not spend their funds during the contract period, and requested and received approval for an extension.

Homeless Management Information System (HMIS)

Participation in the use of an approved HMIS is mandatory for recipients of ESG funds. Notice: The Violence against Women Act, 2005 Reauthorization exempts all Domestic Violence shelters from participating in HMIS.

Non-participation in the use of an HMIS by eligible ESG recipients will result in the loss of ESG funding.

All funded agencies must submit HMIS Service Summaries and User Reports quarterly. These reports are due as follows:

First Quarter – July 1^st thru September 30^th, Report due October 13^th.

Second Quarter – October 1^st thru December 31^st, Report due January 12^th

Third Quarter – January 1^st thru March 31^st, Report due April 13^th

Fourth Quarter – April 1^st thru June 30^th, Report due July 13^th

Emergency Shelter Grant Appendix Report

Recipient Organization: Please complete the following items and submit with application.

Local Unit of Government: City of Lawrence KS

Agency reporting data: (each agency receiving ESG funds must fill out a report).

First Step at Lake View

1. Indicate type of project(s) and service(s): Mark all that your agency provides.

x	emergency shelter facilities	transitional housing
	vouchers for shelters	outreach
	drop-in-center	soup kitchen/meal distribution
	floor pantry	health care
	mental health	HIV/AIDS services
x	alcohol/drug program	employment
	child care	homeless prevention
	other (please list)

2. Number of people served for each activity: Residential refers to overnight accommodations.

Residential Services:		Non-residential Services:
average number of adults served daily	25	average number serviced daily	15
average number of children served daily	6	average number serviced yearly	70
average number served yearly	175

3. Race/Ethnicity of persons served: (select only one) report race/ethnicity of HEAD OF HOUSEHOLD ONLY when reporting families.

Race/Ethnicity #Total # Hispanic

White	294	7
Black or African American	53
Asian	1
American Indian or Alaska Native	17
Native Hawaiian or Other Pacific Islander
American Indian or Alaska Native and White	3
Asian and White
Black or African American and White	1
American Indian or Alaska Native and Black	4

Provide responses for this page only if you provide overnight accommodations.

4. The following information is for residential services only.

a. On an average day in the immediately past reporting period, please provide approximately percentages of the following participants:

Unaccompanied individuals:

18 and over --------- male	0%	female	100%
under18 ------------- male	0%	female	0%

Families with children headed by:

single 18 and over -------------------- male	0%	female	100%
youth 18 and over -------------------- male	0%	female	0%
two parents 18 and over --------------------	0%
two parents under 18 -----------------------	0%

Adults:

families with no children

80%

The total combination for all three of the above tables must equal 100%. Fill out only the tables relevant to the population that you serve, i.e., if you only serve families with children then you will only be filling out “Families with children headed by”.

b. On an average day in the immediately past reporting period, provide the percentage of the population served who are:

30%	Battered spouses	95%	Drug dependent
0%	Runaway/throwaway youth	0%	Elderly
7%	Chronically mental ill	1%	Veterans
1%	Developmentally disabled	1%	Physically disabled
0%	HIV/AIDS	0%	Other
95%	Alcohol dependent individuals

The total combination for this table MUST equal or be greater than 100%.

Provide responses for this page only if you provide overnight accommodations.

c. Please indicate the number of persons housed at any given time in each shelter type funded through the ESG program.

Shelter type Number of person housed

	barracks
x	group/large house	52 women & Children
	scattered site apartment
	single family detached house
	single room occupancy
	mobile home/trailer
	hotel/motel
	other (describe)

Income guidelines of families and individuals served during this reporting period (use ESG 2005 income limits posted on KHRC website):

% of Median	Individuals	Families	Total
0 to 30% MFI
31 to 50% MFI
51 to 60% MFI
61 to 80% MFI
Total

Homeless Prevention Services: Fill out only if you receive Homeless Prevention Funds. Provide data only for funds from the Kansas Emergency Shelter.

Results of Services:	Individuals	Families	Total
Families or individuals prevented from becoming homeless	N/A	N/A	N/A
Homeless families or individuals who were placed into permanent housing	N/A	N/A	N/A
Total	N/A	N/A	N/A

5. Detailed ESG Project Match: Indicate the specific sources and amounts of matching funds for your ESG project:

ESG Funds

$ 19,500

SOURCES OF LOCAL MATCH:

Other Federal (including pass-through funds, e.g., City CDBG, County FEMA, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

State/Local Government Funding (e.g., State Housing Trust Funds, Local Assessment, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

Private Funding:

Amount

Fund Raising/Cash	$
Donation/United Way	$ 6,650.00
Fees	$ 6,650.00
Building Value or Lease	$
Donated Goods	$
Donated Computers	$
New Staff Salaries	$
Volunteers ($5 @ hour)	$
Volunteer Medical/Legal	$
Other:	$ 6,950.00,

Lawrence Community Shelter, Inc. (LCS)

1. Indicate type of project(s) and service(s): Mark all that your agency provides.

X	emergency shelter facilities		transitional housing
	vouchers for shelters		Outreach
X	drop-in-center	X	soup kitchen/meal distribution
	floor pantry		health care
	mental health		HIV/AIDS services
X	alcohol/drug program	X	Employment
	child care		homeless prevention
	other (please list)

2. Number of people served for each activity: Residential refers to overnight accommodations.

Residential Services:		Non-residential Services:
average number of adults served daily	31	average number serviced daily	50+
average number of children served daily	0	average number serviced yearly	18,250
average number served yearly	11,315

3. Race/Ethnicity of persons served: (select only one) report race/ethnicity of HEAD OF HOUSEHOLD ONLY when reporting families.

Race/Ethnicity #Total # Hispanic

White	333	23
Black or African American	52
Asian
American Indian or Alaska Native	17
Native Hawaiian or Other Pacific Islander
American Indian or Alaska Native and White
Asian and White
Black or African American and White
American Indian or Alaska Native
Other Multi-racial	6

Provide responses for this page only if you provide overnight accommodations.

4. The following information is for residential services only.

a. On an average day in the immediately past reporting period, please provide approximately percentages of the following participants:

Unaccompanied individuals:

18 and over --------- male	75%	female	23%
under18 ------------- male	%	female	%

Families with children headed by:

single 18 and over -------------------- male	%	female	%
youth 18 and over -------------------- male	%	female	%
two parents 18 and over --------------------	%
two parents under 18 -----------------------	%

Adults:

families with no children

b. On an average day in the immediately past reporting period, provide the percentage of the population served who are:

1%	Battered spouses	55%	Drug dependent
%	Runaway/throwaway youth	4%	Elderly
39%	Chronically mental ill	7%	Veterans
10%	Developmentally disabled	42%	Physically disabled
2%	HIV/AIDS	%	Other
55%	Alcohol dependent individuals

The total combination for this table MUST equal or be greater than 100%.

Provide responses for this page only if you provide overnight accommodations.

c. Please indicate the number of persons housed at any given time in each shelter type funded through the ESG program.

Shelter type Number of person housed

X	Barracks	31 nightly
	group/large house
	scattered site apartment
	single family detached house
	single room occupancy
	mobile home/trailer
	hotel/motel
	other (describe)

Income guidelines of families and individuals served during this reporting period (use ESG 2005 income limits posted on KHRC website):

% of Median	Individuals	Families	Total
0 to 30% MFI	351	8	359
31 to 50% MFI	43		43
51 to 60% MFI	25		25
61 to 80% MFI
Total	419	8	427

Homeless Prevention Services: Fill out only if you receive Homeless Prevention Funds. Provide data only for funds from the Kansas Emergency Shelter.

Results of Services:	Individuals	Families	Total
Families or individuals prevented from becoming homeless
Homeless families or individuals who were placed into permanent housing
Total

5. Detailed ESG Project Match: Indicate the specific sources and amounts of matching funds for your ESG project:

ESG Funds

$81,000

SOURCES OF LOCAL MATCH:

Other Federal (including pass-through funds, e.g., City CDBG, County FEMA, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

State/Local Government Funding (e.g., State Housing Trust Funds, Local Assessment, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

Private Funding:

Amount

Fund Raising/Cash	$40,500
Donation/United Way	$
Fees	$
Building Value or Lease	$
Donated Goods	$
Donated Computers	$
New Staff Salaries	$
Volunteers ($5 @ hour)	$40,500
Volunteer Medical/Legal	$
Other:	$

The Salvation Army

1. Indicate type of project(s) and service(s): Mark all that your agency provides.

	emergency shelter facilities		transitional housing
	vouchers for shelters	X	outreach
	drop-in-center	X	soup kitchen/meal distribution
	floor pantry		health care
	mental health		HIV/AIDS services
	alcohol/drug program		employment
	child care	X	homeless prevention
X	other (please list) food pantry, homeless case management

2. Number of people served for each activity: Residential refers to overnight accommodations.

Residential Services:	Non-residential Services:
average number of adults served daily	average number serviced daily	60*
average number of children served daily	average number serviced yearly	1,033*
average number served yearly	*unduplicated

3. Race/Ethnicity of persons served: (select only one) report race/ethnicity of HEAD OF HOUSEHOLD ONLY when reporting families.

Race/Ethnicity #Total # Hispanic

White	699	48
Black or African American	154	0
Asian	12	0
American Indian or Alaska Native	76	0
Native Hawaiian or Other Pacific Islander	1	0
American Indian or Alaska Native and White	16	0
Asian and White	2	0
Back or African American and White	31	0
American Indian or Alaska Native and	1	0
Mutli-racial (not listed above)	41	39

Provide responses for this page only if you provide overnight accommodations.

4. The following information is for residential services only.

a. On an average day in the immediately past reporting period, please provide approximately percentages of the following participants:

Unaccompanied individuals:

18 and over --------- male	%	female	%
under18 ------------- male	%	female	%

Families with children headed by:

single 18 and over -------------------- male	%	female	%
youth 18 and over -------------------- male	%	female	%
two parents 18 and over --------------------	%
two parents under 18 -----------------------	%

Adults:

families with no children

b. On an average day in the immediately past reporting period, provide the percentage of the population served who are:

%	Battered spouses	%	Drug dependent
%	Runaway/throwaway youth	%	Elderly
%	Chronically mental ill	%	Veterans
%	Developmentally disabled	%	Physically disabled
%	HIV/AIDS	%	Other
%	Alcohol dependent individuals

The total combination for this table MUST equal or be greater than 100%.

Provide responses for this page only if you provide overnight accommodations.

c. Please indicate the number of persons housed at any given time in each shelter type funded through the ESG program.

Shelter type Number of person housed

	barracks
	group/large house
	scattered site apartment
	single family detached house
	single room occupancy
	mobile home/trailer
	hotel/motel
	other (describe)

Income guidelines of families and individuals served during this reporting period (use ESG 2005 income limits posted on KHRC website):

% of Median	Individuals	Families	Total
0 to 30% MFI
31 to 50% MFI
51 to 60% MFI
61 to 80% MFI
Total

Homeless Prevention Services: Fill out only if you receive Homeless Prevention Funds. Provide data only for funds from the Kansas Emergency Shelter.

Results of Services:	Individuals	Families	Total
Families or individuals prevented from becoming homeless	4	13	17
Homeless families or individuals who were placed into permanent housing	3	1	4
Total	7	14	21

5. Detailed ESG Project Match: Indicate the specific sources and amounts of matching funds for your ESG project:

ESG Funds

$5,000

SOURCES OF LOCAL MATCH:

Other Federal (including pass-through funds, e.g., City CDBG, County FEMA, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

State/Local Government Funding (e.g., State Housing Trust Funds, Local Assessment, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

Private Funding:

Amount

Fund Raising/Cash	$2,400
Donation/United Way	$
Fees	$
Building Value or Lease	$
Donated Goods	$
Donated Computers	$
New Staff Salaries	$
Volunteers (at $5/hour)	$2,600
Volunteer Medical/Legal	$
Other:	$

Women's Transitional Care Services, Inc

1. Indicate type of project(s) and service(s): Mark all that your agency provides.

x	emergency shelter facilities		transitional housing
	vouchers for shelters	x	outreach
	drop-in-center		soup kitchen/meal distribution
	floor pantry		health care
	mental health		HIV/AIDS services
	alcohol/drug program		employment
	child care	x	homeless prevention
x	other (please list) food and household items for shelter residents and former residents

2. Number of people served for each activity: Residential refers to overnight accommodations.

Residential Services:		Non-residential Services:
average number of adults served daily	7	average number serviced daily	7
average number of children served daily	4	average number serviced yearly	494
average number served yearly	248

3. Race/Ethnicity of persons served: (select only one) report race/ethnicity of HEAD OF HOUSEHOLD ONLY when reporting families.

Race/Ethnicity #Total # Hispanic

White	82	5
Black or African American	9
Asian	1
American Indian or Alaska Native	20	3
Native Hawaiian or Other Pacific Islander	0
American Indian or Alaska Native and White	0
Asian and White	0
Back or African American and White	0
American Indian or Alaska Native and	0

Other Multiracial 13 1

Provide responses for this page only if you provide overnight accommodations.

4. The following information is for residential services only.

a. On an average day in the immediately past reporting period, please provide approximately percentages of the following participants:

Unaccompanied individuals:

18 and over --------- male	0	female	50
under18 ------------- male	0	female	0

Families with children headed by:

single 18 and over -------------------- male	female	50
youth 18 and over -------------------- male	female	0
two parents 18 and over --------------------
two parents under 18 -----------------------

Adults:

families with no children

b. On an average day in the immediately past reporting period, provide the percentage of the population served who are:

100	%	Battered spouses	%	Drug dependent
	%	Runaway/throwaway youth	%	Elderly
	%	Chronically mental ill	%	Veterans
	%	Developmentally disabled	%	Physically disabled
	%	HIV/AIDS	%	Other
	%	Alcohol dependent individuals

The total combination for this table MUST equal or be grater than 100%.

Provide responses for this page only if you provide overnight accommodations.

c. Please indicate the number of persons housed at any given time in each shelter type funded through the ESG program.

Shelter type Number of person housed

	barracks
X	group/large house	25
	scattered site apartment
	single family detached house
	single room occupancy
	mobile home/trailer
	hotel/motel
	other (describe)

Income guidelines of families and individuals served during this reporting period (use ESG 2005 income limits posted on KHRC website):

% of Median	Individuals	Families	Total
0 to 30% MFI	60	61	121
31 to 50% MFI	2	1	3
51 to 60% MFI	0	0	0
61 to 80% MFI	0	1	1
Total	62	63	125

Homeless Prevention Services: Fill out only if you receive Homeless Prevention Funds. Provide data only for funds from the Kansas Emergency Shelter.

Results of Services:	Individuals	Families	Total
Families or individuals prevented from becoming homeless
Homeless families or individuals who were placed into permanent housing	1	3	4
Total	1	3	4

5. Detailed ESG Project Match: Indicate the specific sources and amounts of matching funds for your ESG project:

ESG Funds

$21650

SOURCES OF LOCAL MATCH:

Other Federal (including pass-through funds, e.g., City CDBG, County FEMA, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

State/Local Government Funding (e.g., State Housing Trust Funds, Local Assessment, etc.):

Source Amount

		$
		$
		$
		$
		$
		$

Private Funding:

Amount

Fund Raising/Cash	$
Donation/United Way	$
Fees	$
Building Value or Lease	$21650
Donated Goods	$
Donated Computers	$
New Staff Salaries	$
Volunteers ($5 @ hour)	$
Volunteer Medical/Legal	$
Other:	$

SECTION VIII: STATEMENT OF ASSURANCES AND CERTIFICATIONS (Following pages)

Kansas Housing

Resources Corporation

CERTIFICATION OF LOCAL APPROVAL

FOR NONPROFIT ORGANIZATIONS

I,	Michael Dever, Mayor		(name and title), duly authorized to act on behalf
of the		City of Lawrence			(name of jurisdiction),
hereby approve the following project(s) proposed by				The City of Lawrence, Kansas
[name(s) of jurisdiction(s)].

First Step House

Lawrence Community Shelter

The Salvation Army

Women’s Transitional Care Services

By: _Michael Dever_________________

Name of Local Government Official

______________________________________ ____March 10, 2009____________

Signature Date

_Mayor, City of Lawrence, Kansas_____

Title

Kansas Housing

Resources Corporation

LOCAL UNIT OF GOVERNMENT

EMERGENCY SHELTER GRANT PROGRAM

FY2009 CERTIFICATIONS

I,	Michael Dever, Mayor		(name and title), authorized to act on
behalf of		The City of Lawrence, Kansas	(local unit of government), certify that

the local unit of government will ensure compliance by units of general local government and nonprofit organizations to which it distributes funds under the Emergency Shelter Grant Program with all of the rules and regulations of the ESG Program, including but not limited to the following:

(1) The requirements of 24 CFR 576.21(a)(4), which provide that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services meet the following standards: (A) that the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) that the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) that there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) that the assistance must not supplant funding for pre-existing homeless prevention activities from any other source.

(2) The requirements of 24 CFR 576.25(b)(2) concerning the submission by nonprofit organizations applying for funding of a certification of approval of the proposed project(s) from the unit of local government in which the proposed project is located.

(3) The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grant funds are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services, concerning the population to be served.

(4) The building standards requirement of 24 CFR 576.55.

(5) The requirements of 24 CFR 576.56, concerning assistance to the homeless.

(6) The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable Federal law concerning nondiscrimination and equal opportunity.

(7) The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970.

(8) The requirements of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds.

(9) The requirements of 24 CFR 576.65(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the Emergency Shelter Grant Program and that the address or location of any family violence shelter project assisted with ESG funds will not be made public, except with written authorization of the person or persons responsible for the operation of the shelter.

(10) The requirement that recipients involve, to the maximum extent practicable, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 576.56(b)(2).

(11) The new requirement of the McKinney Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that State and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of State and local resources.

I certify that the local unit of government will comply with the requirements of 24 CFR Part 24 concerning the Drug-Free Workplace Act of 1988.

I certify that the local unit of government will comply with the provisions of, and regulations and procedures applicable under 24 CFR 576.57(e) with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58 as applicable to activities of nonprofit organizations funded directly by the State. The local unit of government also agrees to assume the Department’s responsibility and authority as set forth in 24 CFR 576.57(e) for acting on the environmental certifications and requests for the release of funds submitted to the State by local government recipients.

I certify that the local unit of government will ensure the provision of the matching funds required by 24 CFR 576.51 and 42 USC 11375, including a description of the sources and amounts of such supplemental funds, as provided by the State, units of general local government or nonprofit organizations.

Name and Title:

By: _Michael Dever_________________

Name of Local Government Official

______________________ __March 10, 2009___

Signature (Chief Elected Official) Date

__Mayor, City of Lawrence, Kansas _

Title

A. Applicant Information

A. Provider Information

Shelter

Capacity

Population Served

Kansas Housing Resources Corporation

CERTIFICATION OF LOCAL APPROVAL

FOR NONPROFIT ORGANIZATIONS

Kansas Housing

Resources Corporation