Memorandum

City of Lawrence

Utilities Department

 

TO:

David L. Corliss – City Manager

Cynthia Boecker - Assistant City Manager

Diane Stoddard - Assistant City Manager

FROM:

Philip Ciesielski – Asst. Director of Utilities

CC:

Dave Wagner – Director of Utilities

Mike Lawless – Asst. Director of Utilities

Beth Frailey Krishtalka – Management Analyst

Date:

September 17, 2008

RE:

September 23, 2008 Agenda Item – Authorize staff to advertise an RFP for design and construction phase engineering services associated with Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates per Resolutions Nos. 6799 & 6800.

 

Please include the following item on the City Commission Agenda for consideration at the September 23, 2008 meeting:

Authorize staff to advertise an RFP for design and construction phase engineering services associated with Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates per Resolutions Nos. 6799 & 6800.

Project Description

The extension of approximately 2000 linear feet of sanitary sewer main and 3400 linear feet of water main for the purpose of extending City Utilities to the recently annexed property commonly known as Bauer Brook Estates. The financing of the public utility extensions is to be via Benefit Districts established per Resolutions Nos. 6799 & 6800.

 

The proposed sanitary sewer extension serves only property within Bauer Brook Estates. Per Resolutions No. 6799 100% of the costs associated with the extension of sanitary sewer infrastructure will be borne by the properties within Bauer Brook Estates.

 

The proposed watermain extensions serve the property within Bauer Brook Estates and extend City infrastructure north along Folks Road adjacent to areas of future development. Resolution No. 6800 apportions the estimated project costs based on the infrastructure required to serve each area. Per Resolution No. 6800 70% of the costs associated with the extension of the watermains along Bauer Brook Court and Folks Road will be borne by the properties within Bauer Brook Estates. The remaining 30% will be assessed to the City, 80% of which will be recovered via future front footage fees at the time properties along the east side of Folks Road within the project area redevelop and are annexed into the City. The remaining 20% of the City’s apportionment will be funded by the City to extend the watermain adjacent to property currently within the City and served by City Utilities.

 

Project History

January 24, 2008 Staff sent letters to the affected property owners in Bauer Brook Estates informing them of the pending annexation of their property and the subsequent formation of Benefit Districts to finance the extension of City water and sanitary sewer service.

 

February 26, 2008 the City Commission adopted Ordinance 8194 annexing approximately 140 acres northwest of the intersection of Folks and Trail Roads commonly known as Bauer Brook Estates into the City of Lawrence, KS.

 

April 21, 2008 Planning Commission approved the rezoning of approximately 140 acres from A-1 (Suburban Home Residential) to RS-40 (Single-Dwelling Residential) District and forwarded it to the City Commission with a recommendation for approval based upon the findings of fact outlined in the staff report.

 

May 6, 2008 City Commission Approved rezoning Z-03-08-08, a request to rezone a tract of land approximately 140 acres for Bauer Brook Estates from A-1 (Suburban Home Residential) to RS-40 (Single-Dwelling Residential).

 

August 26, 2008 City Commission set September 16, 2008 as the date for a public hearing to establish Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates per Resolutions Nos. 6771 & 6770.

 

September 16, 2008 City Commission held a public hearing to establish Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates Resolutions Nos. 6799 & 6800. Pending the outcome of the public hearing staff are requesting the authorization to advertise an RFP for design and construction phase engineering services associated with Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates per Resolutions Nos. 6799 & 6800.

 

Action Request:  Authorize staff to advertise an RFP for design and construction phase engineering services associated with Benefit Districts for sanitary sewer and water improvements to Bauer Brook Estates per Resolutions Nos. 6799 & 6800.

Thank you for your assistance.  Please advise if you have any questions.