Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Boecker - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	Philip Ciesielski – Asst. Director of Utilities
CC:	Dave Wagner – Director of Utilities Mike Lawless – Asst. Director of Utilities Beth Frailey Krishtalka – Management Analyst Mark Hegeman – Water Systems Manager
Date:	August 11, 2008
RE:	August 19, 2008 Agenda Item – Advertise RFP for Design and Construction Phase Engineering Services for the 2008 – 2009 Watermain Replacement Program

Please include the following item on the City Commission Agenda for consideration at the August 19, 2008 meeting:

Authorize Staff to advertise a Request for Proposals for Design and Construction Phase Engineering Services for the 2008 – 2009 Watermain Replacement Program.

Project Description

The 2003 Water Master Plan Capital Improvement Program budgets a yearly fund for the replacement of existing watermains within the distribution system. The budget includes $1,216,700.00 in 2008; $1,265,300.00 in 2009; and $1,315,900.00 in 2010. The program is used to address the replacement of watermains due to pipe age, reliability, water quality and capacity issues. The previous three years, 2005 – 2007, the program targeted the replacement of the over 100 year old watermains along Massachusetts Street, generally from 6^th Street to North Park Street. Department staff also self performed several smaller watermain replacements during this period.

Project Status/Details

Department of Utilities staff continuously evaluates the condition of the water distribution system based on mainbreaks, pipe material and age, capacity and fire protection needs. Based on these criteria, along with the criticality of the watermain within the system and the number of services affected, watermains are targeted for replacement.

Staff have prepared a Request for Proposals for Design and Construction Phase Engineering Services related to the replacement of approximately 15,000 linear feet of watermain at various locations throughout the city as proposed on the attached map. Actual project scopes, budgets and schedules will be determined as part of the requested engineering services.

Staff are proposing to initially contract for the 2008 and 2009 program with an option to extend the contract, based on satisfactory performance, into 2010 with the negotiation of a supplemental agreement.

Project Funding:

The program has been included in the Department of Utilities proposed Capital Improvement Projects and Rate Plans. These projects will be funded from the 2008, 2009 and 2010 Utility Department Capital Improvement Project construction fund.

Action Request: Authorize Staff to advertise a Request for Proposals for Design and Construction Phase Engineering Services for the 2008 – 2009 Watermain Replacement Program.

Thank you for your assistance. Please advise if you have any questions.