City of Lawrence

Finance Department

DATE:	August 13, 2008
TO:	David Corliss
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

The Information Systems Department has consolidated storage to free up room for other City functions and is clearing out all obsolete computer equipment.  All but a few items are more than five years old and everything is out of warranty.

The following computer equipment meets or exceeds the criteria for replacement.  They are in poor condition, some functioning and some non-functioning and have been taken out of service.  We request to sell these on Gov Deals as has been done in the past.

Qty	Item	Condition	Other Information	Recommendation
70	Computer work stations & misc. parts	Non-functioning	Hard drives have been pulled	Recycled by a computer recycling company at no charge to the City
74	Computer work stations	Obsolete but functioning	Hard drives wiped No user data or software remains	Sell on Gov Deals
35	Server Chassis	Obsolete	Hard drives pulled	Sell on Gov Deals
25	Laptop computers	Obsolete	Hard drives overwritten	Sell on Gov Deals
34	CRT monitors	Obsolete	Most work but have been replaced with LCD monitors	Sell on Gov Deals
3 pallets	Misc parts including 15 printers, 4 scanners, network equipment, server hardware	Obsolete		Sell on Gov Deals

Recommendation Action: 

Approve sale of surplus computer equipment on Gov Deals.

Approve recycling 70 computer work stations.

CC:	Cynthia Boecker	Frank Reeb	James Wisdom
	Diane Stoddard	Diane Trybom	John Williams
	Jonathan Douglass	Bobbie Walthall