MINUTES
Lawrence-Douglas County Health Board
January 28, 2008
CALL TO ORDER
The monthly meeting of the Lawrence-Douglas County Health Board was held Monday,
January 28, 2008. Chair Donna Bell called the meeting to order.
CONSENT AGENDA
Alan Cowles moved that the Consent Agenda consisting of the Health Board Minutes of December 17, 2007, December 2007monthly Financial Reports, monthly Activity Reports and monthly HPV Vaccine Report be approved. Gerald Pees provided the second and the motion passed.
Dan Partridge asked the Board if they wanted to continue receiving the HPV Vaccine Report. By consensus of the Board, the Board will be updated on the HPV Vaccine Report quarterly in the Director’s Report.
UNFINISHED BUSINESS
200 Maine, Suite B Lawrence, KS 66044-1357 OFFICE: 785/843-3060 FAX:
785/843-3161 CLINIC:
785/843-0721 FAX: 785/843-2930
At-Will Employment Language
The Board reviewed the Employee Manual Acknowledgement and Receipt form with Evan Ice, Attorney at Law. After discussion, Gerald Pees made a motion that there would be no revisions to the Employee Manual Acknowledgement and Receipt form. Karen Shumate provided the second and the motion passed.
Fair Labor Standards Act Review (FLSA)
Dan Partridge provided the Board with the Application of Fair Labor Standards Act (FLSA) Determination of Exempt Positions for the Health Department and a copy of the position titles and pay grades. After discussion, Karen Shumate made a motion to accept all recommendations except that pay grade 20 remain as exempt. Gerald Pees provided the second and the motion passed.
NEW BUSINESS
Executive Session for Performance Review of Director
By consensus of the Health Board, the Board moved into Executive Session for the Performance Review of the Director. After the review, Gerald Pees made a motion to adjourn the Executive Session for the Performance Review of the Director. Karen Shumate provided the second and the motion passed.
Pandemic Flu Preparedness Contract
Dan Partridge presented a contract for Public Health Emergency Preparedness and Response - Pandemic Influenza for the amount of $42,909 from September 1, 2007 to August 8, 2008 from the Kansas Department of Health and Environment (KDHE). Karen Shumate made a motion to approve the Public Health Emergency Preparedness and Response - Pandemic Influenza contract between the Lawrence-Douglas County Health Department and KDHE. Gerald Pees provided the second and the motion passed.
National Public Health Performance Standards Program Orientation
Dan Partridge presented the Board with the National Association of Local Boards of Health (NALBOH) newsletter which again encouraged the use of the National Public Health Performance Standards Program. The National Association of County and City Health Officials (NACCHO) has an Operational Definition of a Functional Local Health Department (LHD) Metrics tool assessment. Dan recommended the Health Department use the Operational Definition assessment instrument. Dan stated the Health Department is planning a day long meeting with Directors and Coordinators and community partners to
go through the Operational Definition instrument. This is an important first step to identify gaps in our conformance with the Operational Definition model of public health service delivery.
Establish Separate Fund Accounts
Dan Partridge requested approval from the Health Board to open four separate bank accounts for Operating, Board Designated Reserve, Kay Kent Excellence in Public Health Service Award, and Funded Depreciation. Dan stated additional signature cards would need to be completed. After discussion, Alan Cowles made the motion to approve opening four separate fund accounts. Gerald Pees provided the second and the motion passed.
Director’s Report
1. As part of the Strategic Plan, Dan Partridge updated the Board on the Food Service program timeline. Dan reported that after resolving an issue with the Kansas Department of Health and Environment (KDHE) regarding KDHE’s ability to enter into a contract with the Lawrence-Douglas County Health Department this July, we have decided to move forward and begin advertising for the Environmental Health Specialist position at the end of this month.
2. Dan Partridge provided the Board with an update on implementing the new Recreational Water Facility licensing requirements. Richard Ziesenis, Director of Environmental Health, held an orientation meeting for the public on January 7, 2008. Approximately fifteen swimming pool/spa operators attended. Approximately one-third of all facilities have already been licensed and acceptance of the new code requirements appears to be good.
3. Dan Partridge reviewed the policy and procedures for the Kay Kent Excellence in Public Health Service Award. Nominations for the first award are currently being accepted. Funds received from the Kansas Health Foundation will be used for this award.
4. Dan Partridge updated the Board on website activity. The Health Department is getting 40 to 80 unique visitors to the website daily.
5. Dan Partridge reported he attended the Douglas County Legislative Pre-Session Hearing on January 9, 2008. Dan provided the legislators present with information regarding the Kansas Association of Counties (KAC) legislative proposal for increased Maternal and Child Health (MCH) funding. Dan also provided a graph showing historical growth by sources of revenue and the 2006 Program Description Report.
6. Dan Partridge updated the Board on local flu activity. The Health Department has administered 3,952 flu vaccinations as of January 25, 2008. The Health Department has ordered 2,000 doses of influenza vaccine for 2008.
7. Dan Partridge reported that Tina Ferguson, Child Care Licensing Coordinator, has submitted her resignation effective January 31, 2008. Karen Flanders, Child Care Licensing Surveyor, has accepted the position of Child Care Licensing Coordinator effective February 1, 2008. We are currently interviewing for the Child Care Licensing Surveyor position.
Other New Business
1. The next regularly scheduled Health Board meeting will be Monday, February 18, 2008.
ADJOURNMENT
The meeting was adjourned on a motion by Gerald Pees and a second by Alan Cowles.
Respectfully submitted,
Dan Partridge,
Secretary
Present: Donna Bell
Alan Cowles
Gerald Pees
Karen Shumate
Ex Officio: Dan Partridge
Other: Colleen Hill
Lisa Horn
Charlotte Marthaler
Evan Ice