MINUTES
Lawrence-Douglas
County Health Board
December 17, 2007
CALL TO
ORDER
The monthly meeting of
the Lawrence-Douglas County Health Board was held Monday,
December 17, 2007. Vice Chair Carl McElwee called the meeting to
order.
CONSENT
AGENDA
Gerald Pees moved that
the Consent Agenda consisting of the Health Board Minutes of November 19, 2007,
November 2007monthly Financial Reports, monthly Activity Reports and monthly
HPV Vaccine Report be approved. Karen
Shumate provided the second and the motion passed.
WIC PROGRAM PRESENTATION
Gayle Sherman, WIC
Coordinator/Nutritionist, reviewed the Special Supplemental Nutrition Program
for Women, Infants, and Children (WIC) for the Board. Gayle stated
UNFINISHED
BUSINESS
There was no unfinished business
200 OFFICE:
785/843-3060 FAX:
785/843-3161 CLINIC:
785/843-0721 FAX:
785/843-2930
.
NEW BUSINESS
Establish 2008 Cost of Living Adjustment (COLA)
Dan
Partridge reported that the County will be giving a 3% wage adjustment for
2008. The City has budgeted a 2% wage
adjustment, but it has not been decided at this time what amount will be
given. Dan Partridge recommended a 2%
wage adjustment for Health Department staff based on wage adjustment budgeted
by the City and County and what the Health Department has budgeted. Gerald Pees moved that the Health Department
staff receive a 2% wage adjustment increase beginning January 1, 2008. Karen Shumate provided the second and the
motion passed. Alan Cowles abstained
from voting.
Establish 2008
Dan
Partridge presented the proposed holiday schedule to the Health Board for
approval. Dan Partridge recommended the
Health Department give the holidays identified in the Employee Manual as well
as make Christmas Eve a permanent paid holiday with a corresponding reduction
in the number of discretionary days from two to one. Gerald Pees moved the Health Board accept the
holiday schedule and make Christmas Eve a permanent paid holiday and one
discretionary holiday for Health Department staff. Alan Cowles provided the second and the
motion passed.
Review of Health Board Policies
Dan
Partridge reported the Health Board By-Laws mandate an annual review and update
of Health Board policies. Dan Partridge
stated that adult immunizations (HPV vaccine) and Swimming Pool and Spa
Regulations were updated this year. Because
the Douglas County Sanitary Code is currently being updated, Dan
Partridge recommended that the Board wait to review the Douglas County
Sanitary Code until we have completed the approval process with the Kansas
Department of Health and Environment.
Karen Shumate moved that the Board accept the adult immunizations (HPV
vaccine) and the Swimming Pool and Spa Regulations as updated. Gerald Pees provided the second and the
motion passed.
Review of Final Audit Report for 2006
Jennie
Henault, Director of Administrative Services, presented the 2006 Final Audit
Report to the Board. After discussion,
Karen Shumate moved the Board accept the 2006 Final Audit Report. Alan Cowles provided the second and the
motion passed.
Dan
Partridge recommended using a revised format for monthly financials using QuickBooks
cash reports as the financial statement for the Consent Agenda.
Gerald
Pees made a motion to accept the QuickBooks cash report format for financials
each month. Karen Shumate provided the
second and the motion passed.
Request to Purchase Adobe Creative Suite3
Dan
Partridge made a request to the Board to purchase of Adobe Creative Suite3
software as a bundled package for $1,597.
To purchase each of the programs individually would cost more than $1,900. Dan stated we are currently using Adobe
Dreamweaver software to edit web content.
The additional programs would assist in producing higher quality Health
Department publications in both print and on the website. Karen Shumate made a motion to approve the bundled
package for Adobe Creative Suite3 software.
Gerald Pees provided the second and the motion passed.
Public Health Emergency Contract
Dan
Partridge reported that initially the Kansas Department of Health and
Environment (KDHE) provided the Health Department with a contract in the amount
of $32,925 for Public Health Emergency (PHE).
This revised contract authorizes the full amount of $91,588. Gerald Pees made a motion to accept the revised
Public Health Emergency Contract in the total amount of $91,588. Karen Shumate provided the second and the
motion passed.
After
Board approval, Carl McElwee, Vice Chair, signed the revised contract between
the Kansas Department of Health and Environment and the Lawrence-Douglas County
Health Department in the amount of $91,588.
Director’s Report
1.
Dan
Partridge reported to the Board the Project LIVELY 25 year reception was held
on Thursday, December 6, 2007. It was a
great success with approximately 60 people attending.
2.
Dan
Partridge updated the Board on the Food Service program. In December, Environmental Health staff
shadowed
3.
Dan
Partridge provided the Board with an update on program outcome/performance
measures. The Health Department has been
working with the Douglas County Community Health Improvement Project (CHIP) to
find ways to complete a community health assessment for
4.
5.
Dan
Partridge reminded Board members the Director’s Performance Review will be
given at the January 2008 Board meeting.
6.
Dan
Partridge provided information regarding the Americorps/Volunteers In Service To
America (VISTA) grant. This is a
cooperative initiative between the Health Department, Douglas County Emergency
Management and the
7.
Dan Partridge
updated the Board on Swimming Pool and Spa Regulations. The new regulations are scheduled for City Commission
action on Tuesday, December 18, 2007.
City staff reviewed the regulations and recommended adding an appeal
process and updating department references.
These revisions have been made to the Swimming Pool and Spa Regulations. Karen Shumate made a motion to accept the
revised Swimming Pool and Spa Regulations and take to the City for
approval. Gerald Pees provided the
second and the motion passed.
Other New Business
1.
Due to
Martin Luther King Day, the next regularly scheduled Health Board meeting will
be Monday, January 28, 2008. This date
was rescheduled after the Board meeting.
ADJOURNMENT
The
meeting was adjourned on a motion by Gerald Pees and a second by Alan Cowles.
Respectfully submitted,
Dan Partridge,
Secretary
Present: Alan Cowles
Carl McElwee
Gerald Pees
Karen Shumate
Ex Officio: Dan Partridge
Other: Jennie Henault
Colleen Hill
Lisa Horn
Charlotte Marthaler
Gayle Sherman