SOLE SOURCE AUTHORIZATION FORM

Date: 01/30/08 Requisitioner: Solid Waste Division Requisition No.

INSTRUCTIONS: Submit form by e-mail or hard copy to the Purchasing Agent in Finance.

Acquisition in the amount of $ 22,711.00 Is requested.

( ) Emergency - When there exists a threat to public health, welfare, of safety under emergency conditions - Explain emergency.

Is the vendor or has the vendor ever been an employee of the City of Lawrence?

Yes No X If yes, please explain the nature of the employment and period of service.

1. Description of Material or Service: Residential trash carts. Rented to residents on a monthly basis.

2. Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified?

OEM parts -

Under contractual agreement -

To match or maintain uniformity -

X Compatibility of equipment - Of the carts tested, Americart Model 3190 was the most compatible with our equipment.

X Trial use or testing - Of the five carts available for testing, Americart Model 3190 was the most durable, easiest tp repair, and determined to be the most unlikely to fail with continuous use.

X No other provider available - Vendor is the sole distributor of Americarts for this area. Note: Previous sole source cart was Ultracart provided by Burnup Equipment: Ultracart has ceased production.

Cooperative purchase -

3. Describe the research that has been completed to ensure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc, at least two vendors): Five carts were tested.

Americart Model ??? (Vendor: Kent Hall) - Not compatible.

Cascade (Vendor: Roy Conley & Co.) - Poor durability, not compatible.

R. P. Co. Huskylite (Vendor: Rehrig Pacific Co.) - Compatible, but poor durability ($50.00 ea.).

Americart Boss (Vendor: Roy Conley & Co.) - Compatible, fair durability ($57.00 ea.).

Americart 3190 (Vendor: Roy Conley & Co.) - Compatible, good durability ($49.75 ea.).

Burnap Equipment was contacted but had no other carts to offer.

Division recommends the Americart Model 3190 be approved with a sole source agreement with Roy Conley & Co. Americart Model 3190 is relatively suimilar in apperance to our present carts, available in similar colors, compatible with our equipment, evaluated to be the most durable available, will allow us to maintain our cart numbering system for inventory control, and is the least expensive of the carts available for testing.