City of
Utilities
Department
MEMORANDUM
TO: David Corliss, City Manager
Cynthia
Boecker, Assistant City Manager
Diane Stoddard, Assistant
City Manager
FROM: Philip Ciesielski, Assistant Utilities Director
CC:
Dave Wagner, Utilities Director
Beth Frailey Krishtalka, Management
Analyst
DATE: January 16, 2008
RE:
Supplemental Agreement for Construction Phase Engineering Services
Please include the following item on the agenda for the January
22, 2008 City Commission meeting.
Authorize the City
Manager to execute a Supplemental Agreement to the existing Engineering Services
Agreement with Black & Veatch for construction
phase engineering services related to the Stoneridge Drive
Elevated Water Storage Tank Project 6CP-906 in the amount of $204,450.00.
Project History:
The City owns property at
Additional water storage volume provided by the new tank
will increase the reliability of water supply in the West Hills Service Area,
ensure capacity for peak demands for future growth, and provide water storage
for fire suppression. Based on the recommendations in the 2003 Water
Master Plan and additional system evaluations the construction of a 1.5
million gallon tank was recommended to provide additional distribution system
storage and reduce pressure fluctuations during periods of peak demand.
Project Timeline:
January 2007: City entered into a contract with Black & Veatch
Corporation into a contract with Black & Veatch Corporation for engineering
services related to design and construction of a new storage tank.
May 2007: Black & Veatch submitted the Design Memorandum
to KDHE for review and submitted Notice of Proposed Construction to FAA.
October 2007: Black & Veatch finalized bidding documents and the
City Commission adopted Resolution #6743 authorizing that bonds be issued to
construct the project.
City Commission were updated on the status of the project
and the proposed construction materials and style of tank as part of the
October 9, 2007 City Manager’s report.
November 2007: During the November 6, 2007 City Commission meeting a bid
date of December 11, 2007 was set for the project.
December 2007: The following bids were received and opened on December
11, 2007:
LandMark Structures $2,470,000.00
Engineer’s Estimate $3,101,000.00
On December 18, 2007 the City Commission awarded the project to the low
bidder, LandMark Structures, in the amount of
$2,470,000.00 and
authorized the City Manager to execute a contract agreement for the project.
Project Status: Staff have negotiated a supplemental agreement with Black & Veatch for construction phase engineering services. These
services include construction phase materials testing, a resident project
representative to provide construction observation, generation of as-built
construction documents, and services associated with a First Anniversary
Inspection of the tank coating system.
Project Funding. Funding for the construction phase
engineering services will come from the 2008 Utility Department Capital
Improvement Project bonded construction fund.
Action Request. Authorize the City Manager to execute a Supplemental Agreement to the existing
Engineering Services Agreement with Black & Veatch
for construction phase engineering services related to the Stoneridge
Drive Elevated Water Storage Tank Project 6CP-906 in the amount of $204,450.00.
Thank you for your assistance. Please advise if you have any questions.