City of Lawrence

Lawrence Sister Cities Advisory Board

November 14, 2007 minutes

 

MEMBERS PRESENT:

Nancy Bjorge, Stuart Boley, Lynn Ground, Kathleen Hodge, Linda Hyler, William Keel, Jon Josserand, Graham Kreicker, Bob Moody, Gina Ross, Bob Schumm, Andrew Tsubaki

MEMBERS ABSENT:

Russell Blackbird, Michael Kennedy

STAFF LIAISON PRESENT:

Michael Tubbs

PUBLIC PRESENT:

 

 

 

Meeting called to order at 5:31 by Ross.

 

Blackbird is absent tonight due to the death of his father.  Hyler will send a card from the Sister City Advisory Board.

 

Ross reported on the Friends of Hiratsuka meeting.  James Hilliard was elected President, Patsy Moody will be historian, Kennedy is the Friends of Hiratsuka representative to the LSCAB.  Ross requested that minutes be sent to her from the Friends of Hiratsuka and from the Friends of Eutin once they are approved by those groups so they can be posted to the website.

 

Keel moved. Hodge seconded that the minutes from October be approved.  Passed.

 

Hodge moved we approve the monthly accounting documents.  Keel seconded.  Motion passed.

 

Schumm gave a report from the Third Sister City Committee.  From the international sister city website and from Lynn Ground and his wife, who was born in Chile, they have developed a list of potential sister cities.  This committee has sent out letters of inquiry to several cities in Chile regarding the possibility of becoming a sister city with Lawrence.

 

Schumm reported on the officer committee selections.  The committee’s recommendations are that Bill Keel be chair for two years and Linda Hyler be vice chair.  Kreicker moved that Keel be accepted as chair.  Schummn seconded.  Motion passed.  Ground moved that Linda Hyler be accepted as vice chair.  Seconded by Hodge.  Motion passed.  Ground will remain as treasurer until a new person can be found.  Hyler will remain as secretary until a new person is found.

 

Ross reported that the hiring of the new bookkeeper is in progress.

 

Boley, Josserend, Moody will get the mailing for membership renewals in the U.S. mail.  They will be reimbursed for postage.

 

Keel reported that six scholarships will be awarded based on need to students for the Hiratsuka 2008 trip.  No students from the Eutin trip will receive “need based” scholarship money due to lack of financial need for that group of students.  Keel moved that we award $3,950 in “need-based scholarship” to the students in the Hiratsuka group.  This is $950 more than what we would normally award.  Boley seconded.  Motion passed.  Keel will contact Eisert about the Sauer Danfoss scholarship for the German students.  This Sauer Danfoss money for the Eutin students is based on academic merit

 

Tsubaki reported that he had met with the officials while in Hiratsuka to begin formulating plans for the 20th anniversary in 2010.  We will be presenting a statue gift like the one we gave to Eutin.  In addition, there are plans underway for the Children’s Choir to go to Hiratsuka and possibly an art exchange between the two cities as part of the anniversary celebration.

 

Boley moved Kreicker seconded that we accept the Retained Earnings statement for 12/31/06.  Motion passed.

 

 

 

 

 

 

 History

 Judgement

 Total

Equity

 

 

 

 

 

 

Retained Earnings

 

 

 

 

 

Scholarships

        14,399.51

        5,165.88

    19,565.39

 

 

Hiratsuka Exchange

          3,827.47

        1,000.00

      4,827.47

 

 

Eutin Exchange

          3,078.83

        1,000.00

      4,078.83

 

 

Friends of Hiratsuka 5yr

          2,000.00

        2,000.00

      4,000.00

 

 

Friends of Eutin 5yr

          2,000.00

        2,000.00

      4,000.00

 

 

Friends of SC3

          5,000.00

                   -  

      5,000.00

 

 

Friends of Hiratsuka Operating

                     -  

        1,000.00

      1,000.00

 

 

Friends of Eutin Operating

                     -  

        1,000.00

      1,000.00

 

 

Contingency

                     -  

        2,500.00

      2,500.00

 

 

Unrestricted (General)

                     -  

 

                 -  

 

 

Other

                     -  

 

                 -  

 

Total Retained Earnings

        30,305.81

      15,665.88

    45,971.69

 

 

 

 

 

 

 

 

Retained Earnings Balance 12/31/2006

        45,971.69

 

 

 

less:  Historical Balances

       (30,305.81)

 

 

 

Balance to be Allocated

        15,665.88

                   -  

 

 

 

Bjorge announced she was resigning from the board at the end of her term in December 2007.  She will be out of town and unable to attend the December meeting so she presented Ross with one of her “new design” LED lighted art works in honor of her two years as chair of the board.  Ross and all board members thank Bjorge for her time and service on the board.  She will be missed.

 

Kreicker moved and Bjorge seconded that we adjourn.  Motion passed.

 

 

Next meeting is December 12, 2007.