Memorandum

City of Lawrence

Utilities Department

TO:	David Corliss – City Manager
FROM:	Philip Ciesielski – Asst. Director of Utilities
CC:	Dave Wagner – Director of Utilities Beth Frailey Krishtalka – Management Analyst Keith Whealy – Water Systems Manager
Date:	August 21, 2007
RE:	August 28, 2007 Agenda Item – Advertise RFP for Design Engineering Services for the Kaw Water Treatment Plant Transmission Main

Please include the following item on the City Commission agenda for consideration at the August 28, 2007 meeting:

Authorize Staff to advertise a Request for Proposals for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area.

Project Description

The 2003 Master Plan identifies several projects for the Kaw Water Treatment Plant.  The projects require improvements to the water supply facilities (intake system and pumping units) and the treated water transmission lines leaving the water treatment plant. 

Project Status/Details

On January 24, 2006 the City Commission authorized an Engineering Services Agreement with Burns & McDonnell/Professional Engineering Consultants for the evaluation of the 2003 Water Master Plan projects identified for the intake, raw water pumping and finished water transmission mains at the Kaw Water Treatment Plant.

Based on the results of Professional Engineering Consultants’ (PEC) evaluation of the treated water transmission main project and alternative alignments, staff recommend moving forward with the phased design and construction of the proposed improvements identified as Route A on the attached exhibit. These improvements will provide increased ability and reliability for the pumping of treated water from the Kaw Water Treatment Plant to the southeast area of Lawrence, including increased service for RWD4 and Baldwin. The recommended improvements in Route A also provide additional water transmission connections and capacity to the North Lawrence area and the former Farmland property.

On March 6, 2007, staff from PEC and Burns & McDonnell presented the results of their evaluation and the alternative transmission main alignments to City Staff during a BusinessLink meeting.

Anticipated Project Budget

2007 Phase I Design                     $922,000.00

2008 Phase I Construction              $6,449,191.00

2008 Phase II Design                    $952,998.00

2009 Phase II Construction            $6,419,262.00

2009 Phase III Design                   $487,629.00

2010 Phase III Construction           $3,403,400.00

Staff anticipate executing a design and construction phase engineering contract for the Phase I improvements. Contracts for Subsequent Phases would be negotiated based on satisfactory completion of the prior Phases.

Project Funding: 

Staff have included these recommended improvements and budget estimates in the latest water rate projections for 2008 through 2011. Funding for the 2007 first phase of design and construction phase engineering work will come from the non-bonded construction fund for 2007. 

Action Request:  Authorize Staff to advertise a Request for Proposals for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area.

Thank you for your assistance.  Please advise if you have any questions.