City of Lawrence
Lawrence Sister Cities Advisory Board
November 8, 2006 minutes
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MEMBERS PRESENT: |
Nancy Bjorge, Stuart Boley, Lynn Ground, Kathleen Hodge, Linda Hyler, Sheila Immel, Jon Josserand, William Keel, Michael Kennedy, Graham Kreicker, Gina Ross, Bob Schumm
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MEMBERS ABSENT: |
Karen Swisher, Andrew Tsubaki |
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STAFF LIASION PRESENT: |
Lisa Patterson |
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PUBLIC PRESENT: |
Lynn Chen from LHS, with Youth and Local Government Club |
Meeting called to order at 5:40 by Ross.
Kreicker moved Hodge seconded that the minutes from September 8, 2006's meeting be approved. Passed.
Hodge moved Schumm seconded that the minutes from October 11, 2006's meeting be approved as amended. Passed.
The financial documents from September 2006 were reviewed. Kreicker moved that the documents be approved. Schumm seconded. Motion passed.
Hodge reported that she had emailed (see below) late today an update of fundraising totals. $2,582.06 will go into the scholarship account. This total includes $750 from the SCAB funds.
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RECEPTION |
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$1,800.00 |
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CONTRIBUTIONS |
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$2,225.00 |
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ADVISORY BOARD |
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$750.00 |
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TOTAL INCOME |
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$4,775.00 |
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EXPENSES |
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Invitations |
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$408.71 |
Pro-Print |
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Postage |
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$87.36 |
Postmaster |
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Pledge Cards |
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$26.29 |
Pro-Print |
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Name tags/markers |
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$32.92 |
Office Depot/KH |
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Food & beverage |
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$1,637.66 |
Pachamama's |
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Other |
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$0.00 |
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TOTAL EXPENSES |
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$2,192.94 |
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NET PROFIT |
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$2,582.06 |
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The Board reviewed a draft of the Policy for Funding Cultural Exchanges. Boley will email out his proposed word changes to the board. Respond to him with your comments within 10 days.
Ross reported that Boley and she had met with Office HelpLine regarding the membership database. Information will be collected by Office HelpLine regarding names, addresses, and “personal information” such as what languages might be spoken in the home. Please double check the address' list that Ross sent out and double check and turn into her by the next meeting for those SCAB members who did not turn in the list at the November meeting.
Ross reviewed Policy for Organizational Structure for the Friends’ Groups. Email your comments to Josserand within 10 days.
The first draft of the 2007 proposed budget was submitted by Keel. He will email out an updated copy of his proposal. After receiving his budget, respond to Keel within 10 days your comments.
Kreicker presented a budget for the 750th birthday event in Eutin. Discussion involving the sculpture ensued. $1,100 for Jan Gaumnitz for the sculpture, $26 for packaging the sculpture, inscription of the plaque $150, possibly $125 for shipping as oversized luggage, base for $400 or nothing as Kreicker felt that Eutin will pay for the base. Thus, the total should not be more than a maximum of $1,801 for total costs on the sculpture. With the $2,500 Gift of Music, that brings the total for the 750th birthday gifts to possibly $4,301.
Kreicker presented information and a proposed budget for Kansas Night in Eutin — a BBQ for 250 guests at an estimated total cost of $5,000. The proposal included KU’s commitment for $1,000, $1,000 from the Friends of Eutin, and $3,000 from the Sister Cities FOE Sinking Fund. This would bring the total of the proposed 750th birthday gift commitments from the SCAB to approximately $7,301. This will be discussed in at the next meeting after more information is gathered.
Meeting adjourned.