October 3, 2006
The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Amyx presiding and members Highberger, Hack (by telephone), and Schauner present. Commissioner Rundle was not present.
RECOGNITION/PROCLAMATION/PRESENTATION:
With Commission approval Mayor Amyx presented the Foundation Award to Amarr and proclaimed October 5, 2006 as “Communities in Motion Day.”
CONSENT AGENDA
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve City Commission meeting minutes from September 19, 2006. Motion carried unanimously.
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve the Bert Nash Governing Board of Directors meeting minutes of August 29, 2006; and LDCHA Board of Commissioners meeting minutes of August 28, 2006. Motion carried unanimously.
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve claims to 323 vendors in the amount of $24,812,471.50 and payroll from September 17, 2006 to September 30, 2006 in the amount of $1,709,333.10. Motion carried unanimously.
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve the Drinking Establishment License for Conroy’s Pub, 3115 West 6th St. Ste. D; Alvamar Country Club, 1809 Crossgate Drive; Teller’s, 746 Massachusetts; and, Jefferson’s, 743 Massachusetts; the Class A Club License for Fraternal Order of Eagles, 1803 West 6th Street; the Retail Liquor License for Myers Retail Liquor, 902 West 23rd; Jensen Retail Liquor, 620 West 9th; Hillcrest Discount Liquor, 905 Iowa; and Alvin’s Wine and Spirits, 4000 West 6th; and the Caterer’s License to New School Catering, 2223 Haskell Avenue. Motion carried unanimously.
The City Commission reviewed the bids for the Master Street Tree Program for the Parks and Recreation Department. The bids were:
BIDDER BID AMOUNT
Shawnee Mission Tree Service $85,120
Rosehill Gardens $91,840
Lawrence Landscape, Inc. $98,112
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to award the bid Shawnee Mission Tree Service, in the amount of $85,120. Motion carried unanimously. (1)
The City Commission reviewed the bids for the Comprehensive Housing Rehabilitation for 1624 East 18th Street Terrace for the Neighborhood Resources Department. The bids were:
BIDDER BID AMOUNT
Edmondson Construction $13,737
T & J Holdings, Inc. $8,464
Staff Estimate $9,827
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to award the bid to T & J Holdings, Inc., in the amount of $8,464. Motion carried unanimously. (2)
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to award contract to B.A. green in the amount of $62,969 for the replacement of two sets of stairs in the Riverfront Parking Garage. Motion carried unanimously. (3)
Ordinance No. 8021, amending portions of the Public Offense Code, was read a second time. As part of the consent agenda, it was moved by Schauner, seconded by Highberger to adopt the ordinance. Motion carried unanimously. (4)
As part of the consent agenda, it was moved by Schauner, seconded by Highberger, to approve a Temporary Use Permit Upon Review (TUPR-05-18-06) to allow the temporary installation of a 1,000 gallon above ground storage tank at 838 Louisiana. Motion carried unanimously. (5)
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve recommended variance from Section 19-214 allowing sanitary sewer service crossings of dedicated drainage easement at Fall Creek Farms No. 12 plat. Motion carried unanimously. (6)
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to authorize the Mayor to sign a Subordination Agreement for Rosemary Seiger, 340 Pleasant. Motion carried unanimously. (7)
As part of the consent agenda, it was moved by Schauner, seconded by Highberger to approve Change Order No. 1 in the amount of $81,859.50 for Project No. 15-CP4-404(C), Kasold Drive, Bob Billings Parkways to West 22nd Street, Street, Storm Sewer Improvements. Motion carried unanimously. (8)
Steve Braswell, Pinckney Neighborhood Association, pulled from the consent agenda, the bid from B.A. Green concerning Clinton Park improvements for separate discussion. He said they were pleased and eager this improvement was moving forward. He said there was nice dress stone in the existing shelter house and he would hate to see that stone end up in the dump. Therefore, he was requesting an effort be made to see if there was something they could do with that stone. He said he knew that his request required more time, effort, and labor, but he wanted to see that stone used again, especially in light of discussing the use of recycled materials in the deck.
Fred DeVictor, Director of Parks & Recreation, said he was not sure what staff had planned for the shelter. There were fantastic walls that could be seen from 6th Street and they wanted to preserve those stone walls. He said staff could certainly look into reusing the shelter’s stone in the park or elsewhere, but they needed to work with the contractor to see what could be done.
Mayor Amyx suggested DeVictor, the contractor, Braswell, and the Pinckney Neighborhood work together to see what could be reused.
The City Commission reviewed the bids for replacement of shelter, restroom, utilities and sidewalks in Clinton Park for the Parks and Recreation Department. The bids were:
BIDDER TOTAL BID
B.A. Green Construction Co., Base Bid $233,340.00
Alternate 1, Eliminate deck and footings from project -13,500.00
Alternate 2, Construct deck from recycled wood products 850.00
Alternate 3, Replace shingle roof with metal roof 16,000.00
As part of the consent agenda, it was moved by Highberger, seconded by Schauner, to award the bid to B.A. Green Construction Company, in the amount of $234,190.00. Motion carried unanimously. (9)
CITY MANAGER’S REPORT:
During the City Manager Report, David Corliss, City Manager said during the consent agenda, the Mayor paused, reading claims and wanted to note that $22.5 million of the $24 million was part of the closing on the City’s bond and note sale which was why that number was higher than usual.
He said the City Manager’s Report highlighted a number of projects the Public Works Department had been involved in and Chuck Soules, Public Works Director, was available for response to any questions from the Commission.
Also, he said staff was moving up the learning curve on pervious concrete and they were talking with some development applicants about the use of that type of concrete in the community. He said Tammy Bennett, Assistant Public Works Director, and Terese Gorman, City Engineer, served on the congress steering committee at the APWA International Public Works Congress & Exposition conference.
Commissioner Highberger thanked staff for moving forward with learning more about pervious concrete because he thought it could be a great storm water control tool. (10)
REGULAR AGENDA ITEMS:
Conduct a public hearing to consider the application for partial vacation of a drainage easement on Lot 58, Block 1, Deerfield Woods Subdivision No. 8, except the south most 15’ as requested by Frank W. Salb, Salb Construction, Inc.
Chuck Soules, Public Works Director, presented the staff report. He said the owner was proposing the partial vacation of a drainage easement. All utilities and adjacent neighbors were notified and no objections were received. He said staff was recommending approval of this request.
Commissioner Schauner asked if there was any concern by Matt Bond, Stormwater Engineer, about the downstream impact of this vacation.
Soules said no, but Bond might be able to answer more specifically about that issue. He said it was probably a bad area to build and they dedicated it because it was one big lot and they did not need that space. He said the applicant wanted to split it with two residences.
Mayor Amyx said it was a big drainage easement for single family residential property.
Mayor Amyx called a public hearing.
Upon receiving no public comment, it was moved by Schauner, seconded by Highberger, to close the public hearing. Motion carried unanimously.
Moved by Highberger, seconded by Schauner, to approve order of a partial vacation of a drainage easement on Lot 58, Block 1, Deerfield Woods Subdivision No. 8, except the south most 15’ as requested by Frank W. Salb, Salb Construction Inc. Motion carried unanimously. (11)
PUBLIC COMMENT: None.
FUTURE AGENDA ITEMS:
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10/03/06 |
Commissioner Rundle will be absent from the meeting, but will participate through teleconference
Vice-Mayor Hack will be absent from the meeting.
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10/10/06 |
6th and Wakarusa rezoning and preliminary plan Guaranteed Maximum Price (GMP) for Pump Station No. 48 project; ordinance on sanitary sewer connection fees to Pump Station No. 48 Federal Issues Paper for Washington, D.C. trip |
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TBD |
Future land use items include:
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(12)
Moved by Highberger, seconded by Schauner, to adjourn at 6:55 p.m. Motion carried unanimously.
APPROVED
_____________________________
Mike Amyx, Mayor
ATTEST:
___________________________________
Frank S. Reeb, City Clerk
1. Bid- Master Street Tree Program to Shawnee Mission Tree Service for $85,120.
2. Bid- Comprehensive Housing Rehab, 1624 E 18th Terr, to T&J Holdings for $8,464.
3. Bid- Stairs at Riverfront Parking Garage to B.A. Green for $62,969.
4. Ordinance No. 8021- 2nd Read, amending portions of Public Offense Code.
5. TUPR-05-18-06: Temp installation, ground storage tank, 838 Louisiana.
6. Variance – Fall Creek Farms sanitary sewer service crossings.
7. Subordination Agreement - Rosemary Seiger, 340 Pleasant.
8. Change Order - Kasold Drive, Bob Billings Parkway to 22nd Street improvements for $81,859.50.
9. Bid-Clinton Park improvements to B.A. Green for $234.190.
10. City Manager’s Report.
11. Public hearing to consider application for partial vacation of drainage easement in Deerfield Woods Subdivision No. 8.
12. Future Agenda Items.