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City
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Finance Department |
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MEMORANDUM |
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DATE: |
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TO: |
David Corliss |
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Interim City Manager |
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FROM: |
Alan D. Landis |
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Purchasing Specialist |
ONE (1) LARGE-FORMAT DIGITAL
REPROGRAPHIC/IMAGING MACHINE – B06040
The Public
Works Department requested bids for a large-format digital reprographic/imaging
machine to replace the KIP machine in the engineering/GIS area. The KIP machine is a large format
scan-to-file digital reprographics system that prints maps, drawings, and
reproduces plans used by Public Works, Parks and Recreation, Planning, and the
City Manager’s Office. The new scanners
are much faster and have tremendous technology advancements to enhance scanning
and processing capabilities. They can
scan and run copies simultaneously allowing two employees to work on the same
machine at the same time. The low bid
from Salina Blueprint does not meet the specifications. They bid a machine that had a touchpad that
is not adequate for software manipulation when a mouse and keyboard are
required. They also did not include a
cassette tray as required in the specifications. The bid from Drexel met all specifications. This purchase was budgeted in the 2006
budgeting process.
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Bidder |
Base |
Option – stand |
Option – stacker |
Total unit |
Maintenance
per month at 2000 lf (per estimate
provided in bid) |
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Drexel |
14,000 |
250 |
795 |
15,045 |
365 ($.1825 / lf) |
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Lighthouse option 2 |
15,950 |
238 |
657 |
16,845 |
400 ($.2000 / lf) |
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(does not meet specifications) |
14,179 |
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650 |
14,829 |
130 |
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Lighthouse option 1 (does not meet specifications) |
14,950 |
238 |
657 |
15,845 |
400 |
Recommendation Action:
Approve
bid from Drexel Technologies for one (1) large-format digital
reprographic/imaging machine in
the amount of $15,045.00 plus maintenance at $.1825/lf. (Public Works/Engineering).
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cc: |
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Bryce Hirschman |
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Frank Reeb |
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Diane Trybom |
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