Memorandum

City of Lawrence

City Manager’s Office

To:	Dave Corliss Interim City Manager
From:	Debbie Van Saun Asst. City Manager
cc:	Casey Liebst, Budget Manager Ed Mullins, Finance Director
Date:	July 18, 2006
Re:	Adjustments to 2007 Recommended Budget Additional information requests Next steps in budget process

Adjustments to 2007 Recommended Budget

The following changes have been made to the 2007 Recommended Budget per direction received from the City Commission at the July 17, 2006 budget study session:

v Increase funding in General Fund budget (general overhead division of Finance Department) by $10,000 for Health Care Access;

v Increase funding in the Special Alcohol Fund budget by $10,300 for Van Go (equal to 2006 funding level);

v Remove the additional Planner position (County funded to administer subdivision regulations) from the Planning Department budget

A revised accounting of the contractual agency funding levels for the 2007 budget is attached.

Additional Information Requests

Additionally, the City Commission requested information from the Public Works Director regarding the impacts to the budget and street conditions if the street maintenance program for 2006-2008 is spread over a four year period (2006-2009).  Chuck Soules will address this issue with the City Commission at their July 25, 2006 meeting.

Information was requested on the following issues:

· Report from Chamber of Commerce on how more economic development funding would be utilized; request for specific plan and expected outcomes;

· Report from Housing and Credit Counseling on changes to their other funding sources;

· Discussion on additional positions requested by the Human Relations Department, including discussion with County on possible funding share;

· Report/update on progress of implementing recommendations from the Police Resource Plan;

· Copy of Biosciences Authority budget, with a report detailing plans for expenditures;

· Policy on purchase of new City vehicles (including requirements for justification of purchases of vehicles larger than standard size pick-up trucks);

· Report regarding take home vehicle policy, particularly as the policy addresses employees living outside the City limits.

Next Steps in the Budget Process

The July 25, 2006 City Commission agenda will include the following budget related items for consideration:

o Receive staff recommendation to publish 2007 Budget Summary and set August 8, 2006 as public hearing date.  Publication of the Proposed Budget 2007 Expenditures will establish the maximum limits of the 2007 budget.  Notice of Public Hearing/Budget Summary

ACTION: Authorize the publication of the 2007 Budget Summary and set August 8, 2006 as the public hearing date, if appropriate.