Memorandum

City of Lawrence

Fire Medical

TO:	Dave Corliss Interim City Manager
FROM:	Mark Bradford Chief
CC:	Alan Landis Purchasing
Date:	May 16, 2006
RE:	Vehicle Replacement Purchase

Last August the City of Lawrence began working on a joint bid and cooperative purchasing agreement through Mid-America Council of Public Purchasing (MACPP) for 2006 vehicles.  There were fourteen other government entities besides Lawrence working on the bid including Douglas County and entities in the Kansas City area belonging to MACPP.  This year the City of Overland Park headed the bidding process and the bids were approved by the Overland Park City Council on October 17, 2005.  Ten vendors bid on 57 different vehicles. 

The Fire Medical Department is requesting to purchase three Ford Escape vehicles for $56,013.  These vehicles will replace three older vehicles units 603, 604 and 606. These funds will be available as the result of downsizing vehicles as described below. All these vehicles have high mileage and rising maintenance cost.  We are also requesting to purchase two F350 cab and chassis for $43,476.  These will be replacing units 607 and 623 (downsizing Squads) as authorized in the FY 2006 Budget - Vehicle Replacement Program.  A separate water/pump unit will be purchased separately and installed in each of these vehicles.

It is the departments plan to evaluate all vehicles and make adjustments where we can to reduce the overall purchase cost and annual maintenance.  These requests reflect this plan and show the opportunity to operate more efficient.

Recommendation Action:

Approve purchase from Shawnee Mission Ford off the MACPP cooperative bid for two F350 and three Ford Escapes in the amount of $99,489.  (Fire Medical Department)