MINUTES
Lawrence-Douglas County Health Board
CALL TO ORDER
The monthly meeting of the Lawrence-Douglas County Health Board was held Monday,
November 28, 2005. Chair Donna Bell called the meeting to order.
MINUTES
Gladys Sanders moved that the October Health Board minutes be approved. Sherri Vaughn provided the second and the motion passed.
UNFINISHED BUSINESS
Kay Kent reported on the meeting with Trent Flory regarding Logo development. Kay Kent, Charlotte Marthaler, and Sheryl Tirol-Goodwin will be meeting with him again on Wednesday, November 30. They will provide an update for the Board at the December meeting.
ACTIVITY AND FINANCIAL/VOUCHER REPORTS
Tom Liebl moved that the Board accept the financial and activity reports for October. Gladys Sanders provided the second and the motion passed.
Recommendation regarding septic field in floodplain
The Health Board received a letter on October 18, 2005, from the County Commission asking the Health Board to consider the issue of whether the County Commission should adopt requirements that would prohibit the installation of septic fields in the 100 year floodplain for all future construction. Richard Ziesenis reviewed the background information staff prepared on this issue.
The Health Board discussed the issue in detail focusing on what is in the best interest for public health and the environment. Staff recommendation (Option 1) is to advise the County Commission to adopt requirements that would prohibit the installation of septic tanks and septic fields for all future construction within the 100 year floodplain.
Tom Liebl moved that the Board accept Option 1. Gladys Sanders provided the second and the motion passed with one against and one abstention.
Proposed program fee increases
Kay Kent reported that the most recent fee increases for Environmental Health and Child Care Licensing was in June of 2002. Kay Kent provided the Board with the current fee schedules from several other local health departments for these services.
Kay Kent presented the Board with the proposed Environmental Health Recommendation for Fee Increases. Sherri Vaughn moved that the Board accept the proposed Environmental Health Recommendation for Fee Increases effective January 1, 2006. Tom Liebl provided the second and the motion passed.
Kay Kent also provided the Board with the proposed Child Care Licensing Program Recommendations for Fee Increases. Tom Liebl moved that the Board accept the proposed Child Care Licensing Program Recommendations for Fee Increases effective January 1, 2006. Sherri Vaughn provided the second and the motion passed.
Recommendation for human resources services
Charlotte Marthaler provided the Board with information regarding Request for Proposals to refine and standardize current job descriptions and evaluate and revise, if indicated, our current performance appraisal tools and processes. Three proposals were received and evaluated by staff. Staff recommended that the Board accept the proposal from Labor Management Advisory Group, Lee’s Summit, Missouri with a fixed fee of $5,500; no expenses will be billed. This proposal best fits the agency’s needs and was the lowest cost. Sherri Vaughn moved that the Board approve entering into a contract with Labor Management Advisory Group. Tom Liebl provided the second and the motion passed.
Proposed Holidays for 2006
Kay Kent presented the proposed 2006 Holiday Schedule to the Health Board for approval. The City and County are continuing with the same holidays as this past year. Kay Kent recommended the Health Department give the same holidays as last year, which is the same as the County and includes two discretionary days. Gladys Sanders moved to accept the holiday schedule. Sherri Vaughn provided the second and the motion passed.
Proposed Wage Adjustment
Kay Kent provided the Board with a recommendation of 2.5% cost of living increase for Health Department staff based on the cost of living increases budgeted by the City and County. Kay Kent reported that the City budgeted a 3% wage adjustment for 2006 and the County has budgeted a 2% wage adjustment. Gladys Sanders moved the Health Department give a 2.5% wage adjustment increase beginning January 2006. Sherri Vaughn provided the second and the motion passed.
Director’s Report
1. Kay reported that there will be a Town Hall Meeting on Avian/Pandemic Influenza on Thursday, December 1st at 7:00 pm at the Lawrence-Douglas County Health Department on the second floor in meeting rooms A and B. Speakers will be Dr. Howard Rodenberg, Kansas Department of Health and Environment Health Director and State Health Officer and Dr. Gail Hansen, Kansas Department of Health and Environment State Epidemiologist. Also speaking will be Kim Ens, Lawrence-Douglas County Health Department Disease Control Program Coordinator.
Other New Business
1. Cheryl Saladin reported that we want to implement a computerized accounting system which includes payroll functionality. By computerizing, we plan to offer direct deposit and pay employees semi-monthly. Cheryl requested the Board’s permission to purchase accounting software. The cost for the software would be between $1500 and $2,000. This would include payroll support for the 1st year. Sherri Vaughn moved that the Board approve the purchase of accounting software up to $2,000. Tom Liebl provided the second and the motion passed.
2. Kay Kent reported that the Health Department, on behalf of the Douglas County Community Health Improvement Project (CHIP), has been awarded two grants from the Kansas Department of Health and Environment (KDHE). The Health Department serves as the fiscal agent for these grants. One award is for $11,500 for the period November 1, 2005 to June 30, 2006. The second award amends the previous Chronic Disease Risk Reduction grant by $183,665 for a total of $200,665 to implement a Comprehensive Community Based Tobacco Use Prevention Program; grant funds must be expended by June 30, 2006. Gladys Sanders moved that the Board Chair sign the contracts. Sherri Vaughn provided the second and the motion passed.
In conjunction with the Comprehensive Tobacco grant, Charlotte Marthaler recommended capital equipment purchases totaling up to $9,000 for system furniture. Sherri Vaughn moved that the Board approve the purchase of capital equipment from the Comprehensive Tobacco grant up to $9,000. Gladys Sanders provided the second and the motion passed.
3. The next Health Board meeting is scheduled for Monday, December 19th, 2005.
ADJOURNMENT
The meeting was adjourned on a motion by Sherri Vaughn and a second by Gladys Sanders.
Respectfully submitted,
Kay Kent
Secretary
Present: Donna Bell
Tom Liebl
Carl McElwee
Gladys Sanders
Sherri Vaughn
Ex Officio: Kay Kent
Other: Sheryl Tirol-Goodwin
Colleen Hill
Charlotte Marthaler
Cheryl Saladin
Richard Ziesnesis