City of Lawrence

Finance Department

MEMORANDUM

DATE:	January 4, 2005
TO:	Mike Wildgen
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

Last August the City of Lawrence began working on a joint bid and cooperative purchasing agreement through Mid-America Council of Public Purchasing (MACPP) for 2006 vehicles.  There were fourteen other government entities besides Lawrence working on the bid including Douglas County and entities in the Kansas City area belonging to MACPP.  This year the City of Overland Park headed the bidding process and the bids were approved by the Overland Park City Council on October 17, 2005.  Ten vendors bid on 57 different vehicles. 

Public Works, Street Division is requesting two (2) 1 ton dual rear wheel cab and chassis trucks, the Police Department is requesting eleven (11) Crown Victoria Police Interceptor patrol cars, Building Inspections is requesting one (1) compact extended cab pickup, and Utilities Engineering is requesting one (1) compact extended cab pickup off the MACPP cooperative bid.  The new vehicles being purchased are replacing vehicles with high mileage and maintenance costs and are at the end of their life cycle.  These vehicles are all budgeted in the 2006 budgeting process.

Recommendation Action:

Approve purchase from Shawnee Mission Ford off the MACPP cooperative bid for two (2) 1 ton dual rear wheel cab and chassis trucks in the amount of $49,116.00, eleven (11) Crown Victoria Police Interceptor patrol cars in the amount of $229,383.00, and two (2) compact extended cab pickups in the amount of $34,932.00,  total for all vehicles off the cooperative bid is $313,431.00.  (Public Works/Streets - $49,116.00, Police Department/Patrol - $229,383.00, Neighborhood Resources/Building Inspections - $17,921.00, Utility/Engineering – 17,011.00)

cc:	Dave Corliss	Tammy Bennett	Morley Bregman
	Frank Reeb	Bobbie Walthall	Chris Stewart
	Debbie VanSaun	Diane Trybom	Victor Torres
	Charles Soules	Steve Stewart	Tom Orzulak